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9 Office Manager Resume Examples...

9 Office Manager Resume Examples & Guide for 2024

Your office manager resume must demonstrate your proficiency in team leadership and workflow optimization. Highlight your ability to effectively manage multiple projects and maintain organization. Ensure your resume showcases your expertise in software relevant to office management, such as Microsoft Office Suite and email platforms. Detail your experience in improving office processes, which is crucial for any office manager role.

All resume examples in this guide

Office managers are the glue that hold a business together. They streamline office operations, help employees stay organized, and increase workplace productivity.

You know the value you can bring to an organization…but does a recruiter?

Sometimes it can feel like you're sending your office manager resume off into an empty abyss.

You know the feeling.

You've applied to job after job but you're just not hearing back. That can be frustrating—or even downright discouraging.

Don’t worry. Job searching doesn’t have to be this way.

In this guide, we’ll provide office manager resume samples and cover top tips and tricks for creating an eye-catching resume.

What you’ll learn here

  • What a professional office manager resume looks like (with templates)
  • Which sections you should include on your resume
  • What recruiters look for in an office manager’s resume
  • How to make your resume stand out
  • The most common mistake people make when writing their resumes

How to write an office manager resume

Office management is a competitive field. According to the Bureau of Labor Statistics, jobs for office managers are anticipated to grow by 10% from now until 2026.

That means job searching won't be a walk in the park. Recruiters are likely receiving hundreds of applications for an open office manager position.

And there’s nothing worse than putting in a ton of time into an application only to get an email saying they’re moving forward with another applicant.

The good news is, job searching doesn't have to be this way. The reason you're not hearing back isn't because of you (or your lack of ability for that matter). It's because your resume isn't impressing recruiters.

That’s where we come in. We know exactly what recruiters look for in an office manager resume. We've studied what works and what doesn't when it comes to resume writing.

And now, we're here to share that knowledge with you. Let's jump in. To start, you’ll want to ensure your resume includes the right sections.

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Here are the top office manager resume sections

  • Header section:
  • Summary section:
  • Experience section:
  • Education section:
  • Skills section:

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This is what recruiters want to see in an office manager resume

  • How you improve the day-to-day operations of an office
  • That you want to work for their office, not just any office
  • That you have the necessary administrative and customer service skills needed in an office management position
  • What makes you unique. Why should they hire you over someone else?

Once you’ve outlined all your resume sections, it’s time to start adding in content. The best place to start is the header.

What makes an office manager resume header work

A strong resume header is incredibly important. If it's formatted incorrectly—or if it doesn't include the right information—your resume won't get a second look. It's a relatively simple section but getting it right is imperative.

Keep it concise and easy to read.

2 office manager resume header examples

Molly Rose
Office Manager
Denver, CO

This header section is unprofessional. The email address looks like it was created in 7th grade. Be sure to use emails that only include your name.

Molly Rose
Office Manager
Denver, CO

This header is much more professional looking. It also includes a link so the hiring manager can easily click to learn more about her. Plus, it has contact information!These might seem like small or trivial differences. But the truth is, they make all the difference in the world.

Once you’ve completed your header section, start writing your resume summary.

Here’s how to reinvent the summary section of your Office Manager resume

Hiring managers look, on average, at each resume for just six seconds. They don't have time to read every resume in-depth. But they do have time to read your resume summary.

So you need to make a strong first impression. Here's how to do that.

2 office manager resume summary examples

Organized office manager seeking a full-time position. I am experienced in streamlining office operations and reducing costs.

This summary section is pretty generic. It doesn't mention any achievements, which makes it nothing more than a few sentences filled with buzzwords.

Organized and results-oriented office manager with 5 years of experience. With a background in healthcare tech, I cut costs by 23% and introduced new scheduling software to streamline office operations.

This summary is much more unique. A recruiter can quickly see how long they've worked in the field and what kind of things they can accomplish.

After you’ve finished your summary section, move on to the experience section.

Office manager experience examples that make your resume pop

The experience section of your resume is arguably the most important. But it's also the section that people make the most mistakes in.

It might be tempting to use the bullet points to list your daily job responsibilities. But that's doing yourself a huge disservice. Recruiters know what an office manager does. They probably helped write the job description.

Instead, use this section to list your accomplishments and contributions to previous employers. That way, recruiters get a sense of what kind of value you can bring to their organization.

Here's the right and wrong way to write your office manager resume bullet points.

Office Administrator
Dan Solutions
Boston, MA
  • Analyzed workplace procedures and introduced new project management software
  • Ordered inventory and prepared expense reports
  • Organized meetings for team leads to discuss organizational goals
  • Implemented work from home policy

This experience section is essentially just a summary of what an office manager does. It doesn't give a recruiter any sense of how good this candidate is at their job.

Sure, they might have relevant experience, but that doesn't mean they're going to make any real difference at their company.

Office Administrator
Dan Solutions
Boston, MA
  • Analyzed workplace procedures and introduced new project management software that decreased average turnaround time by 30%
  • Reduced inventory costs by 12% by implementing a just-in-time inventory system
  • Organized a bi-weekly meeting with team managers to discuss organizational goals and address challenges, which increased employee satisfaction by 18%
  • Implemented a company-wide work from home policy which decreased PTO usage by 25%

This experience section is much more results-oriented. By focusing on quantified achievements, recruiters will know exactly what kind of value you bring.

A recruiter is much more likely to call this candidate, as opposed to a candidate who simply lists their responsibilities.

After you've finished adding in your achievements, it's time to focus on your skills section.

How a skill section can help your office manager resume stand out

An office manager must possess both soft and hard skills to succeed in their job. So it's important to include both on your resume skills section.

Hard skills refer to industry-specific skills or software. For a medical office manager, for example, this could include something like Easy Clinic. Easy Clinic is a scheduling software for hospitals and clinics.

A soft skill, on the other hand, refers to interpersonal strengths. This could be something like reliability. Soft skills are best demonstrated through on-the-job examples.

How to list tech skills on your resume

Office 365
Inventory management

Adding your office manager skills like this is a great option for listing your hard skills. Many companies use software that scan resumes for keywords so be sure to cross-match your skills to the job posting. Otherwise, your resume could be discarded before a recruiter even sees it.

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Hard / technical skills list for office manager resumes

How to describe soft skills on your resume

Soft skills are best demonstrated with real-world examples. If you simply list them, they don't mean much.

Problem solving
Implemented online alphabetical filing system that grouped files by project, tasks, and team member
Managed ten executives' schedules, calendars, meetings, and appointments
Responsible for delegating tasks, implementing office procedures, and training new hires
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Soft skills list for office manager resumes

Now that you’re finished with your skills section, let’s learn more about the right way to write your education section

Resume education section - do you really need it?

Unless you’re a student or recent graduate, your experience section should be pretty brief. You really only need your college/university and your major.

You don’t need to list your GPA or graduation year unless you think that it will make you more competitive.

Everything you need to list in you education section is the school/university you graduated from and your specialty (if any).

3 Certificate Ideas for Your Office Manager Resume

Certifications are a fantastic way to set yourself apart from other candidates. They’re certainly not required but they do make you more competitive. If you have one or two valuable certificates you can list them in the education sections. However, if you have more than that, you may want to create a certifications section on your resume.

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Top 3 office manager certificates for your resume

  • Certified Business Office Manager (CBOM)™
  • Accounting Training Unlimited Certified Office Manager Exam
  • IAAP Certified Administrative Professional (CAP)

Key takeaways from writing a good office manager resume

  • Your resume needs to include the right sections. This includes a header, summary, experience, education, and skills section at very least.
  • You need a resume template that's eye-catching. For that reason, you might want to skip Microsoft Word to write your resume.
  • In the experience section, you should focus on your past achievement not daily responsibilities. A recruiter knows what an office manager does.
  • Soft skills are best demonstrated through real-world examples. Leadership means nothing if you don't provide any context.
  • Focus on what makes you unique. Generic statements are the biggest mistake people make when writing their resumes.

Office Manager resume examples

Explore additional office manager resume samples and guides and see what works for your level of experience or role.

By Experience

Entry-Level Office Manager

Applying for an Entry-Level Office Manager role requires highlighting key skills and experiences relative to administrative tasks. This may involve demonstrating your experience with filing, drafting letters, answering calls, and minimal IT troubleshooting. Show on your resume your ability to multitask, manage multiple assignments at once, and prioritize effectively. Also, mention any experience with everyday office software like Microsoft Office Suite, Google Workspace, or project management tools like Trello or Asana. Don't just list your software skills; include concrete examples of how you used these tools to increase productivity. Highlight any past office administration experience, even if it was part-time or during college. And finally, adopt the 'skill-action-result' style in your resume to effectively exhibit your potential as an office manager.

By Role

Assistant Front Office Manager

The role of Assistant Front Office Manager often stems from hospitality. Showcase your understanding of hospitality practices and principles. Highlight your ability to delegate tasks and manage staff members effectively. Show your experience in customer service, managing bookings or reservations, and dealing with client complaints. Rather than stating 'customer service skills', demonstrate how your skills resulted in a measurable increase in customer satisfaction or positive reviews.
View Assistant Front Office Manager Resume

Business Office Manager

Emphasize your understanding of business practices for the Business Office Manager role. Illustrate your proficiency in managing schedules, budgeting, and employee supervision. Instead of vaguely listing 'financial management' as a skill, provide concrete examples of how you helped cut down costs or maximize profits. Included in your resume are examples of effective communication with different departments.
View Business Office Manager Resume

Chiropractic Office Manager

In applying for Chiropractic Office Manager, emphasize your knowledge in healthcare management and patient care coordination. Show instances where you helped streamline patient appointment processes or managed billing effectively. Instead of mentioning 'patient management', describe how you personally improved patient intake processes or patient satisfaction scores.
View Chiropractic Office Manager Resume

Dental Office Manager

For Dental Office Manager roles, your resume should highlight your experience with dental office procedures. Show how you've managed scheduling, record keeping, and billing. Demonstrate how you've improved efficiency or taken steps to ensure patient comfort and satisfaction. If you have specific dental software knowledge, identify how that skill improved overall office management.
View Dental Office Manager Resume

Front Office Manager

Applying for the Front Office Manager position requires showing your expertise in administrative duties and client relations. Include examples of how you've organized office logistics or improved client relationships. Instead of stating 'excellent organizational skills', showcase how you streamlined office operations or filing systems.
View Front Office Manager Resume

Office Manager Assistant

As an Office Manager Assistant, stress on your ability to support an office manager in administrative tasks. Demonstrate experience in data entry, meeting scheduling, or inventory management. Instead of writing 'team support', highlight how your assistance led to smoother office operations or meeting project deadlines.
View Office Manager Assistant Resume

Medical Office Manager

When applying to be a Medical Office Manager, emphasise your knowledge of healthcare protocols and procedures, along with administrative skills. Rather than listing 'administration' as a skill, show how you have improved patient appointment systems or implemented effective record-keeping processes that enhanced overall office efficiency.
View Medical Office Manager Resume
office manager resume example

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