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5 Personal Assistant Resume Examples...

5 Personal Assistant Resume Examples & Guide for 2024

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All resume examples in this guide

pro tip icon

According to the U.S. Bureau of Labor Statistics, Personal Assistant positions are at a -7% growth rate, which is negative. With that said, there are currently 3,363,900 jobs in the market right now. The total number of jobs is expected to decrease by -226,200 to 3,137,700 in the period of 2020-30.

What’s more, the median annual wage for the Personal Assistant jobs was $40,990 in May 2020. The lowest 10% earned less than $26,880, and the highest 10% more than $67,510.

Our conclusion? The Personal Assistant job market is facing competition due to decreasing demand.

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Top personal assistant sections that make the best resume

  • Header
  • Professional summary
  • Experience (with numbers and results)
  • Relevant skills
  • Education
  • Certifications

Writing a strong personal assistant experience section

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Personal assistant resume experience section: ultimate checklist
  • Use no more than 4-6 bullet points per position;
  • List relevant positions and situations that add value to your application;
  • Describe situations, tasks, actions, and results (the S-T-A-R method);
  • Remember to include numbers in whatever form you like (e.g. the number of projects you’ve finished);
  • Begin each bullet point with an action verb.

Check out the examples below when building your experience section. They will help you stand out!

Work Experience
Trainee Personal Assistant
Schmeler LLC
  • Participation in the parliamentary activities and supporting the administrative work in the office of Dr. Andrey Kovatchev
  • Attending meetings and taking minutes
  • Preparing official documents
  • Participation in the organization of official conferences
Work Experience
Personal Assistant to the CEO
Littel Group
  • Provided operational support to the Management regarding marketing, sales, HR and operations.
  • Coordinate 10+ corporate events per year
  • Allocated annual marketing budget
Work Experience
Personal Assistant and Sales
Metz - McCullough
  • Worked in Sales, Supply and Logistics, and Administration departments
  • Took part in an on-site research of lighting sotres in Romania and analyzed resident sellers and Bulgarian exporters' distribution practices
  • Participated in a business trip aiming to explore market of second hand vehicles and caravans in England
  • Represented the company at 2 exhibitions in Bulgaria
  • Understood the customer's needs and provided them with effective solutions
  • Consulted customers into making the satisfying purchase choice
Work Experience
Office Manager, Personal Assistant
Vortex Solar
  • Provides highest level of care to customers
  • Keeping correspondence with clients
  • Translation of documents
  • Preparation of offers
  • Monthly report costs of the company
  • Worksites visits and meetings with technicians, providing translation
  • Organizing transport of the machines
Work Experience
Office and personal assistant for Sales Manager
McClure, Leuschke and Balistreri
  • Participation in the overall activities of the department of planning and achieving sales targets.
  • Organize meetings with potential business clients, serve existing clients with different issues
  • Data processing in ERP software and making sales reports.
Work Experience
Personal Assistant and Sales
Innovation Arch
  • Worked in Sales, Supply & Logistics and Administration departments
  • Took part in a business trip to Romania to research the market of lighting products
  • Took part in a trip to England to explore the second hand vehicle market with the purpose of starting an additional business
  • Visited two exhibitions in Milan, Italy
  • Represented the company in 2 exhibitions in Bulgaria
  • Supported the account management activities with foreign partners
  • Understood the customer's needs and provided them with effective solutions
  • Consulted customers into making the most satisfying purchase choice
Work Experience
House Manager/Personal Assistant
Hahn Inc
  • Supervising, scheduling, and managing household staff in multiple US properties.
  • Maintaining household food, supplies, and in-home organizational systems.
  • Scheduling appointments and calendar management for family.
  • Bill paying and balancing personal checking accounts.
  • Reconciling credit card statements. Organizing and tracking purchase receipts for both personal and home purchases.
  • Event planning for parties, dinners, philanthropic events. Includes contracting with venues, managing caterers and vendors.
  • Maintaining and organizing contacts database.
  • Handling principals personal shopping, errands, and gift purchasing.
  • Arranging extensive travel (domestic and international) including private flights. Creating detailed travel itineraries.
  • – includes travel and entertainment reservations, interacting with travel agents.
  • Coordinating and overseeing maintenance and repairs for multiple residences.
Work Experience
Personal Assistant to Entrepreneur
Hessel - Ruecker
  • Solely managed seven rental properties. Responsible for drafting leases, point of contact for all tenants, transferring properties into LLC's, managing rental income, and coordinating all ongoing maintenance and repairs.
  • Researched, planned, and executed all aspects of his wedding. Directed venue staff and vendors on day of the event.
  • As operations manager for his digital agency, my responsibilities include: interviewing and hiring web developers and designers, managing outsourced talent, business administration, scheduling/calendar management, and liaison to the accounting and billing departments.
  • I've managed his personal finances, personal shopping, dog care, errands, and overseeing household staff.
  • As a community manager of a music-based dating website, I wrote press releases and blog posts, acted as a point of contact to members, and planned a concert in Brooklyn with two indie rock bands and corporate sponsorship.
  • Scheduling and managing travel: renewing passport, researching destinations, and booking flights and hotels.
  • Managing email and google application accounts including analytics and Adwords. Basic front-end development using HTML5, CSS, and Java Script. Daily user of Trello, Slack, Toggl, and Zapier.
Work Experience
Personal Assistant/Director of Operations
Hermiston LLC
  • Managed business finances, including: budgeting, purchasing, and accounts payable/receivable. Prepared payroll for five employees and in upwards of thirty independent contractors.
  • Identified and vetted candidates for regular assistant pools in NYC. Conducted interviews and background checks for new assistant hires.
  • Wrote and created assistant dossiers describing the character and experience of the assistants.
  • Selected new office space, found corresponding sub-lesser for previous office, and coordinated all aspects of an office move.
  • Successfully rented the owner's SoHo apartment. Steps included: scheduling moving company and storage, creating and posting ads, showing apartment, and executing lease.
  • Scheduled and managed travel. Duties included: renewing passport, researching, booking travel and hotel, and scheduling cars and tours.
Work Experience
Personal Assistant
Jaskolski, Waelchi and Yundt
  • Providing a high quality secretarial and organizational support service;
  • Extensive diary management;
  • Organizing business and travel arrangements;
  • Producing reports, documents and presentations;
  • Email monitoring;
  • Coordinating external and internal meetings;
  • Answering phone calls on behalf of my employer;
  • Updating and maintaing key records, documents and database.
Work Experience
Personal Assistant
Bravura Inc
  • Managed communications between actuarial staff in offshore office and the sales teams in Latin America to expedite transactions
  • Coordinated the international sales conventions, and provided support to CEO and management team during the events
  • Organised worldwide distributor training meetings, liaising directly with the local staff and venues
Work Experience
Personal Assistant
  • Establishing brand and media presence
  • Assisting with media relations (i.e. press releases, media advisories, pitching)
  • Managing social media platforms
  • Assisting with account management
Work Experience
Personal Assistant to Chairman
Cogent Data
  • Perform all admin duties related to chairman including drafting and sending all business and personal emails on his behalf.
  • Responsible for following up with foreign suppliers / personal payments related to chairman and his family.
  • Assist in HR activities related to top management ( and On-boarding).
Work Experience
Administrative Assistant/ Personal Assistant
Hermiston LLC
  • Introduced IT channels to firm to help streamline operations.
  • Managed to cut costs through better inventory tracking and management.
  • Minimised contactors' turn over by negotiating better terms for them.
  • Established office library and enhanced better record keeping practices and cataloguing.
Work Experience
Miller - Windler
  • Successfully organized 2 major press briefings.
  • Project Managed several major high profile events, such as BBC Festive Good Food Show, as well as developed Company template for all corporate involvement with outside clients. Acted as spokesperson.
  • Managed all administration activities of the day-to-day business and all in house events. Acted as first point of contact for 100+ retail locations and team of 5 regional managers.
  • Coordinated all operational activities of 2 Paris locations, including overseeing their closure.
pro tip icon

Make sure to relate your experience to your job description, but never lie. That’s not tolerated and will show up in the face-to-face interview later on.

Action verbs for your personal assistant resume

Instead of simply mentioning your tasks, share what you have done in your previous positions by using action verbs. For example, instead of saying “Client communication”, go for “Communicated with X number of clients weekly”. Use these power words and make your application shine!

Writing a strong skills section for your personal assistant resume

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Checklist for your personal assistant skills section:
  • Include all relevant skills from the job description to pass ATS;
  • Focus on skills that show your expertise;
  • List your technical skills in a clear and concise manner;
  • Leave room for transferable skills related to teamwork, communication, negotiation, and conflict management.
Top skills for your personal assistant resume



Scheduling tools

Email/letter writing




Adobe XD

Microsoft Office

After Effects



Planning and organisation





Attention to detail

Customer service

Phone Etiquette


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When picking skills to feature in your resume, make sure they'll be relevant to the position you’re applying to. The point of listing skills is for you to stand out from the competition. Stay away from repetitive, meaningless skills that everyone uses in their resumes. Or else, they’ll backfire and make you look like an average candidate.

what to write in your resume header
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Checklist for your personal assistant resume header
  • Your name and surname in a legible and larger resume font
  • The job title you’re applying for or your current job title as a subheading to your name
  • Link to your portfolio or online profile, such as LinkedIn
  • Address (City and State for the US; just your city for rest of the world)
  • Email address
  • Headshot (required or welcomed in the EU; not required and sometimes frowned upon in the US)

Stick to popular email providers such as Gmail or Outlook. And use these professional formats to create your username:

  • first.last@gmail.com
  • last.first@gmail.com
  • firstlast@gmail.com
  • f.last@gmail.com
  • first.l@gmail.com
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Some companies, states, and countries have policies about identifying information like photos on your Personal Assistant resume. Be sure to check all the relevant rules before submitting yours. If you’re in doubt, you can always try contacting the company’s HR department to ask for their policy.

The ideal summary for your personal assistant resume

what to write in your resume summary
Checklist icon
Mastering the summary section: checklist
  • Mention the total years of experience you have in the field;
  • Focus on 2 to 3 of your top achievements;
  • Highlight the things that make you the best fit for the position;
  • Go for short, easy-to-read sentences to keep the recruiter’s attention.
resume Summary Formula icon
Resume summary formula:
Resume Summary Formula: [Adjective] [job title] with [number] years of experience in [industry], a proven ability to [relevant, measurable skills], and a strong background in [relevant context of your work experience] seeks a position as [the job title you’re applying for].
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Your summary section should act as a professional taster. Use it wisely. Effectively convey your professional profile and let the hiring manager know that if they hire you, they won’t be disappointed. Make sure to include keywords from the job description too! Elaborate on your abilities further in your experience section. Again, cater to the job description.

Things to include in your personal assistant resume education section

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Personal assistant resume education section checklist:
  • Mention your highest education degree;
  • Add the duration of your course and the institution you attended;
  • List the awards you’ve received during your studies;
  • Feature your certifications if they are relevant to the position;
  • Entry-level positions: Share more about projects and classes.
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Top certifications for your personal assistant resume
certification image
How to become a VIP personal assistant

The step by step plan to become a personal assistant from home or anywhere in the world

certification image
Becoming an Executive Personal Assistant

Learn how to be an effective personal assistant, and find out how to develop the skills for the role.

certification image
Must-Have Skills (Training) for Virtual Assistants in 2022

Get training for the most frequently requested services (+ free delegation eBook and TONS of templates and scripts).

certification image
Email Etiquette for Administrative Assistants - 2022 Edition

Learn to write clear and effective emails, gain more confidence, and be the best Admin you can be!

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There are dozens of certifications that you can claim as a Personal Assistant. But, some are more effective than others. That’s why you mustn’t include every certificate other applicants might have. Try instead to earn and list a few of the difficult ones.

Formatting your personal assistant resume

What’s worse than a .docx resume? A resume with a poorly chosen format.

In general, there are three basic resume formats we advise you to stick with:

Choosing between them is easy when you’re aware of your applicant profile – it depends on your years of experience, the position you’re applying for, and whether you’re looking for an industry change or not.

The reverse-chronological resume format is just that – all your relevant jobs in reverse-chronological order. It’s great for applicants with lots of experience, no career gaps, and little desire for creativity.

When working with less experienced applicants, we suggest the functional skills-based resume format. It’s great for recent graduates or people with large career gaps. Functional skills-based resumes focus on your personality, the skills you have, your interests, and your education. Ultimately, the idea is to show you’re the perfect fit without putting too much emphasis on your work experience (or lack thereof).

If you’re in the middle or are generally looking to make your resume feel more modern and personal, go for the combination or hybrid resume format. It offers the best of both worlds by combining sections focused on experience and work-related skills and at the same time keeping space for projects, awards, certifications, or even creative sections like ‘my typical day’ and ‘my words to live by’.

Personal Assistant Resume Formatting Checklist

To take it a step further, check out how your resume can stand out without leaning too much on the creative side.

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Test your draft Personal Assistant resume by sending it out to peers and mentors in your circles. Ask them to review it as if they are hiring you for a project and implement the feedback afterwards.

Additional sections for your personal assistant resume

In some cases, especially when it comes to entry-level positions, adding more sections beyond the usual ‘experience’, ‘skills’, and ‘education’ works well in your favor. Such additional sections will help you paint a fuller picture of who you are in the recruiter’s head.

Here’s a list of fun yet informative additional sections for your resume:

Making your personal assistant resume creative

We know too well that recruiters go through tons of resumes every day. The worse part is, they often need to hire people for different positions and teams. So how do you make yourself stand out in such cases?

By adding a dash of creativity to your Personal Assistant resume. It can be in the form of a colorful layout, a section describing your typical day, or even a picture of your favorite book – you decide!

Just make sure that the levels of creativity match the industry, company, and position you’re applying for.

day of my life on resume   Enhancv resume section

What makes a great personal assistant resume: key takeaways

  • Choose a resume layout that sends the right message across and fits your current career situation;
  • Create a resume header that shows your desired job title, and easy to find contact numbers;
  • Be specific about your experience, accomplishments and future goals in your summary;
  • Feature detailed metrics and specific examples that show the impact you made in your previous roles when describing your experience;
  • List soft skills backed by examples;
  • Add all of your technical skills and certifications that you have and match the job description;
  • Show off a dash of personality in your resume that will demonstrate your culture fit and the right mix of hard and soft skills.

Personal Assistant resume examples

Explore additional personal assistant resume samples and guides and see what works for your level of experience or role.

By Experience

Entry-Level Personal Assistant

To boost your application for an Entry-Level Personal Assistant job, you should highlight your knowledge and experience in everyday admin tasks, like filing and record keeping. It's also important to mention skills that show you're a good organizer and problem-solver.

You should talk about your communication abilities, as they're crucial for interacting with various people. Do go beyond plainly stating your computer skills, especially with softwares like MS Office. Instead, share specific examples of instances when your computer expertise improved office practices.

Lastly, present your skills by exhibiting the practical actions you took and the positive results you achieved.

By Role

Executive Personal Assistant

Executive Personal Assistant roles often stem from managerial and administrative fields. Understanding management trends can greatly influence your success in this role. Here are some points you should highlight on your resume:

  1. Administrative and organizational skills are key to succeeding in this role. Managing events, schedules, and tasks efficiently are all part of the job. Showcase instances where you've demonstrated such skills effectively.
  2. Analytical abilities can set you apart. Highlight any experience with strategic planning and problem-solving.
  3. Strong communication and interpersonal skills are a must. Provide examples where you facilitated smooth business communication.
  4. Instead of just listing your skills, provide context. For instance, 'streamlined the CEO's schedule resulting in...', or 'improved interdepartmental communication by...'. Always remember the 'skill-action-results' framework.
View Executive Personal Assistant Resume

Household Personal Assistant

The Household Personal Assistant role is typically rooted in domestic management fields. They are impacted by trends in home organization and family management. Here's what to consider when applying for such positions:

  1. Emphasize your expertise in home management. This could include scheduling, task prioritization, or running errands. Highlight relevant experiences to show you can keep a household running smoothly.
  2. Demonstrate skills in basic finance or budget management, as overseeing household expenses can be part of your responsibilities.
  3. Strong communication and interpersonal skills are critical. Provide examples of successful coordination with other household staff or family members.
  4. Don't just list skills, show how they've been applied. Rather than saying you're highly organized, detail how your organization helped improve the household’s smooth functioning, such as 'implemented a grocery system, reducing food waste by...'. Use the 'skill-action-results' method.
View Household Personal Assistant Resume

High-Profile Personal Assistant

A High-Profile Personal Assistant should have strong administration, public relations, and human resources skills. Key qualities for the role include being able to keep secrets and being good at handling stressful situations. Any proofs of these skills would be beneficial. Experience in managing media relations, which could include tasks such as managing schedules, dealing with the press, and organizing company events, is important. You should also be good at juggling different tasks at once and have examples to show this skill. Remember, don't just list skills like organising travel or managing schedules, demonstrate how these skills led to success or saved money or time. Use a 'skill, action, results' format to show that your skills have real benefits.
personal assistant resume example

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