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Administrative Assistant Resume Samples & Examples for 2021 (Guide Included)

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Volen Vulkov Avatar
Volen Vulkov
8 minute read
Updated on 2021-01-14

Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.
- Steve Wells, COO of Fast Future

Here’s an administrative assistant resume sample & how to use our resume builder

John Williams
Administrative Assistant

+359 88 888 8888



New York, NY
Business Administration
University of New York2006 - 2010
New York, NY
3.85 / 4.0
My time
Spending time with family
Discussing ideas
Administrative Assistant
Stracke2015 - Ongoing
New York, NY
Prepared and submitted the annual reports for 3 of the offices in the region.
Manage reconciliation sheets and the databases.
Launched the first monthly newsletter for the New York branch reaching out to 9000 subscribers.
Administrative Assistant
Herman LLC2013 - 2015
Queens, NY
Managed the office to ensure the smooth running of the services for the clients.
Compiled reports and modified opportunities on Salesforce.
Implemented projects to provide employment for 150 beneficiaries and disabled persons.
Customer Service
Gerhold2011 - 2013
Queens, NY
Improved the efficiency of data entry for 28 employees including the CEO's by implementing and creating a small Access database.
Renaud2010 - 2011
New York, NY
My Life Philosophy
As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them.John F. Kennedy
Time ManagementStrategic PlanningMicrosoft OfficeCustomer ServiceOffice CoordinationResearchDatabases

This guide will go over these tips for an effective administrative assistant resume:

 ✔ Carefully plan out what you will include and where

 ✔ Choose a layout that matches your experience level and the message you want to send

 ✔ Use a header and objective that quickly grabs the reader’s attention and explains who you are

 ✔ Use your experience and education sections to show that you’re results driven, specific, and capable of getting results

 ✔ Select the soft skills, technical skills, and certifications that best match the job description

The ideal administrative assistant resume outline has:

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the sections you should consider:

  • Objective
  • Administrative Experience
  • Education
  • Soft Skills
  • Technical skills
  • Interests
  • Testimonials

Looking for related resumes?

What administrative assistant resume layout should you use?

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

administrative assistant resume layouts
  • Basic layout - This single column layout is ideal for entry-level administrative assistants as it looks great even with less content on the page.
  • Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
  • Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
  • Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

  • Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
  • It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
  • More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
  • ATS also expects PDFs, so use that format when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is  going to move is to your resume header. That’s why it’s essential you nail it.

What your administrative assistant resume header should include

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume.

Three simple things an administrative assistant resume header needs:

  • Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real aif of professionalism and shows that you have relevant administrative certifications.
  • Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick