Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.
You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.
But how do you showcase all this on a single one-page resume?
Get a leg up on the competition and land an interview with our administrative assistant resume guide.
“Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.”
- Steve Wells, COO of Fast Future
Here’s an administrative assistant resume sample & how to use our resume builder
What administrative assistant resume layout should you use?
Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.
In essence, this is your first impression, so make it a good one.
Here are your resume layouts to consider:
Basic layout - This single column layout is ideal for entry-level administrative assistants as it looks great even with less content on the page.
Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.
Whichever admin resume layout you choose, just be sure to consider these elements:
Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
ATS also expects PDFs, so use that format when sending your resume
Of course, after a recruiter sees your resume’s overall layout, the next place their eye is going to move is to your resume header. That’s why it’s essential you nail it.
What your administrative assistant resume header should include
Strange as it may sound, your header can be a “make or break” spot for an admin resume.
The wrong title or personal information can get you taken out of consideration immediately.
Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume.
Three simple things an administrative assistant resume header needs:
Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real aif of professionalism and shows that you have relevant administrative certifications.
Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
Your linkedin profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.