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Administrative Assistant Resume Samples & Examples for 2021 (Guide Included)

Volen Vulkov Avatar
Volen Vulkov, Resume Expert
8 minute read
Last updated on 2021-01-14
John Williams
Administrative Assistant

+359 88 888 8888

help@enhancv.com

www.example.com

New York, NY
Education
Business Administration
University of New York2006 - 2010
New York, NY
GPA
3.85 / 4.0
My time
ABCDEFGH
A
Working
B
Spending time with family
C
Travelling
D
Researching
E
Planning
F
Discussing ideas
G
Reading
H
Training
Experience
Administrative Assistant
Stracke2015 - Ongoing
New York, NY
Prepared and submitted the annual reports for 3 of the offices in the region.
Manage reconciliation sheets and the databases.
Launched the first monthly newsletter for the New York branch reaching out to 9000 subscribers.
Administrative Assistant
Herman LLC2013 - 2015
Queens, NY
Managed the office to ensure the smooth running of the services for the clients.
Compiled reports and modified opportunities on Salesforce.
Implemented projects to provide employment for 150 beneficiaries and disabled persons.
Customer Service
Gerhold2011 - 2013
Queens, NY
Improved the efficiency of data entry for 28 employees including the CEO's by implementing and creating a small Access database.
Intern
Renaud2010 - 2011
New York, NY
Languages
EnglishNative
GermanProficient
FrenchBeginner
Passions
Music
Travelling
Reading
My Life Philosophy
As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them.John F. Kennedy
Skills
Time ManagementStrategic PlanningMicrosoft OfficeCustomer ServiceOffice CoordinationResearchDatabases
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Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.
- Steve Wells, COO of Fast Future

Here’s an administrative assistant resume sample & how to use our resume builder

John Williams
Administrative Assistant

+359 88 888 8888

help@enhancv.com

www.example.com

New York, NY
Education
Business Administration
University of New York2006 - 2010
New York, NY
GPA
3.85 / 4.0
My time
ABCDEFGH
A
Working
B
Spending time with family
C
Travelling
D
Researching
E
Planning
F
Discussing ideas
G
Reading
H
Training
Experience
Administrative Assistant
Stracke2015 - Ongoing
New York, NY
Prepared and submitted the annual reports for 3 of the offices in the region.
Manage reconciliation sheets and the databases.
Launched the first monthly newsletter for the New York branch reaching out to 9000 subscribers.
Administrative Assistant
Herman LLC2013 - 2015
Queens, NY
Managed the office to ensure the smooth running of the services for the clients.
Compiled reports and modified opportunities on Salesforce.
Implemented projects to provide employment for 150 beneficiaries and disabled persons.
Customer Service
Gerhold2011 - 2013
Queens, NY
Improved the efficiency of data entry for 28 employees including the CEO's by implementing and creating a small Access database.
Intern
Renaud2010 - 2011
New York, NY
Languages
EnglishNative
GermanProficient
FrenchBeginner
Passions
Music
Travelling
Reading
My Life Philosophy
As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them.John F. Kennedy
Skills
Time ManagementStrategic PlanningMicrosoft OfficeCustomer ServiceOffice CoordinationResearchDatabases

This guide will go over these tips for an effective administrative assistant resume:

 ✔ Carefully plan out what you will include and where

 ✔ Choose a layout that matches your experience level and the message you want to send

 ✔ Use a header and objective that quickly grabs the reader’s attention and explains who you are

 ✔ Use your experience and education sections to show that you’re results driven, specific, and capable of getting results

 ✔ Select the soft skills, technical skills, and certifications that best match the job description

The ideal administrative assistant resume outline has:

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the sections you should consider:

  • Objective
  • Administrative Experience
  • Education
  • Soft Skills
  • Technical skills
  • Interests
  • Testimonials

Looking for related resumes?

What administrative assistant resume layout should you use?

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

administrative assistant resume layouts
  • Basic layout - This single column layout is ideal for entry-level administrative assistants as it looks great even with less content on the page.
  • Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
  • Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
  • Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

  • Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
  • It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
  • More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
  • ATS also expects PDFs, so use that format when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is  going to move is to your resume header. That’s why it’s essential you nail it.

What your administrative assistant resume header should include

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume.

Three simple things an administrative assistant resume header needs:

  • Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real aif of professionalism and shows that you have relevant administrative certifications.
  • Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
  • Your linkedin profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.
Heather O'Connor, CAP
Entry Level Administrative Assistant

+359 88 888 8888

help@enhancv.com

Seattle, WA
RIGHT
Heather O'Connor
Admin. Assistant

+359 88 888 8888

help@enhancv.com

Seattle, WA
WRONG

The differences are subtle, but really make a difference. The top example projects confidence and delivers valuable information right upfront while the second example doesn’t tell the reader much of anything useful.

PRO TIPAlways remember that different states, companies, and countries have their own regulations about what personal information can be included on a resume. Always check what regulations will apply to you (if in doubt, you can email the HR department to ask).

How to make an administrative assistant resume summary or objective

A great administrative assistant resume summary or objective captures the interest of the hiring manager.

It gives them a reason to read the rest of your resume.

An effective admin resume summary or objective is short, sweet, and punchy.

Write a summary that tells your potential employer how your unique skills and experiences will benefit them.

Summary
An administrative assistant skilled in Microsoft Office and scheduling. Driven and motivated. Looking for a related position in the field.
WRONG

What’s the problem? This resume summary highlights generic skills and uses empty buzzwords. It also doesn’t tell the reader much about your professional experience and the value you can bring to the role and the company.

Summary
Administrative Assistant with 10+ years of experience preparing flawless presentations, assembling progress reports, and providing support and training to secretarial staff and new associates in office orientation. By standardizing the vendor process,I reduced contract discrepancies by 90% and increased client satisfaction by 50%.
RIGHT

What differentiates the two?

An administrative assistant resume objective should

  • Be concise and straightforward
  • Summarise your professional experience in the field
  • Highlight key admin skills and competencies
  • Showcase results and numbers wherever possible

What’s the best way to add your administrative assistant experience to your resume?

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If they’re not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

Administrative assistant resume experience examples

Experience
Administrative AssistantCompany Name
Used Typeform, Zapier, and Trello to create an integrated system for tracking incoming job applications, cutting the time required to do this by 4 hours per week.
Planned 3 team retreats for 25 participants including logistics, hotels, and events. These retreats had an average of 92% satisfaction.
RIGHT
Experience
Administrative AssistantCompany Name
Tracked incoming job applications
Planned team retreats
WRONG

Notice how these two examples are talking about the same exact position, but the effect is completely different. That’s the power of listing your experience in a way that’s specific and focused on impact.

Here are practical tips to make the work experience stand out on your admin resume:

  • List your most recent work experience first.
  • Use bullet points to increase readability.
  • Start each bullet point off with an action verb that will liven up this section (e.g. spearheaded, transformed, increased).
  • Add quantifiable results and accomplishments, if possible (e.g. “Liaised with finance and accounting departments to develop an organizational policy saving the company $10,000 per quarter by identifying three redundant areas of spending.”)

What about creating an administrative assistant resume if I have no experience?

You’re applying for an admin job, but you’re a recent grad and/or you have no experience in the field?

Fear not!

If you have little to no work experience, then the key is to focus on your hard and soft skills.

The experience that can be applied to an admin role can come from part-time jobs, internships, service learning, volunteer work, class projects, clubs/student organizations, memberships, leadership experiences, hobbies, and other activities.

For example, have you ever (at school, club, or elsewhere):

·       Coordinated an event where you had to synchronize multiple schedules?

·       Juggled multiple responsibilities to the satisfaction of relevant stakeholders?

·       Handled an emergency/pressing situation successfully?

·       Performed typing, filing, and record-keeping tasks?

If yes, make sure you emphasize those in your administrative assistant resume.

PRO TIPPay special attention to your career objective and cover letter, which play an even more important role when you lack work experience.

What should an ideal administrative assistant resume education section look like?

Recruiters and hiring managers shouldn’t have to hunt for your education credentials.

Most HR professionals suggest starting a resume with work experience and then adding in the education section.

However, if you recently graduated, it’s acceptable to start your resume with the education section as it’s going to be more relevant than your experience.

Start the education section by listing your most relevant recent degree first. Include the name of the school, the school location, and the degree obtained in each listing. Start with your highest degree, then add all other degrees in reverse-chronological order. If you graduated from college, don’t add in your high school information.

Education
Bachelor of Science, Business AdministrationThe University of Virginia
My thesis was on how management issues contributed to the Fintech company Revolut’s culture and regulatory problems
Interned as an administrator at a local logistics company
GPA
4.0 / 4.0
RIGHT
PRO TIPIf you’re lacking in the education section, consider taking courses in keyboarding, information technology, letter writing, data entry, transcription, business communication and office management.

How should you match your administrative assistant resume skills to the job?

Much like with any other job, what an administrative assistant position entails can vary greatly from company to company.

Different responsibilities, different skills, different expectations—no two admin jobs are exactly the same.

This is why it’s vital to tailor your resume for every single job you apply for by matching your skills to the administrative assistant job description.

Review the job description, comb through the company website, and then extract any of the keywords describing skills, qualities, or experiences which the employer has listed as required or preferred.

Work to make yourself seem like the absolute best fit for the position.

Present the skills you identified in order of their importance to the employer. Point to any positive results or recognition you received while applying that specific skill.

What about administrative assistant resume technical skills?

The job of an administrative assistant is rapidly turning into a role that requires multiple technical skills.

Online sales and marketing, website development and management, online customer service and other online tasks are becoming the norm.

Here are the technical skills to include in your administrative assistant resume:

  • Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
  • Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
  • Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
  • Office Equipment
  • Ordering Office Supplies
  • Order Processing
  • Spreadsheets
  • Time & Billing
  • Transcription
  • Typing
  • Typing from Dictation
  • Videoconference Preparation
  • Voicemail

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating