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5 Real Estate Administrative Assistant Resume Examples & Guide for 2024

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All resume examples in this guide

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Top Real Estate Administrative Assistant sections that make the best resume

  • Header
  • Professional summary
  • Experience (with numbers & results)
  • Relevant skills
  • Education
  • Certifications

Writing a strong Real Estate Administrative Assistant experience section

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Real Estate Administrative Assistant Experience Section Checklist:
  • Keep it short: use no more than 4-6 bullet points per position;
  • Go for short, easy-to-read sentences to keep recruiters engaged;
  • Focus on relevant job experience that will enhance your application;
  • Describe your experience using the C-A-R (challenge, action, result) methodology;
  • Ditch buzzwords and go for power words instead.

The work experience samples below come from real Real Estate Administrative Assistant resumes that got people hired at top companies. You can use them as an inspiration to build your own resume:

Work Experience
Real Estate Administrative Assistant
ABC Real Estate
January 2019 June 2021
  • Coordinated and scheduled property showings, resulting in an increase in client satisfaction by 25%
  • Managed client database and ensured accurate data entry, resulting in a 30% decrease in errors
  • Prepared and processed contracts, leases, and other legal documents with 100% accuracy
  • Provided exceptional customer service to clients, resulting in a 95% satisfaction rate
  • Trained new administrative assistants on office procedures and best practices
Work Experience
Executive Assistant
XYZ Corporation
May 2016 December 2018
  • Managed multiple calendars with competing priorities and schedules, resulting in 100% meeting attendance
  • Coordinated domestic and international travel for executives and ensured all logistics were accurately planned and communicated
  • Created and managed expense reports for executives, resulting in a 15% decrease in errors
  • Developed and implemented processes to streamline administrative tasks, resulting in a 20% increase in efficiency
  • Maintained confidential information and ensured security protocols were followed
Work Experience
Real Estate Administrative Assistant
ABC Real Estate
01/2018 06/2021
  • Managed calendars, organized meetings, and handled mailings for real estate transactions.
  • Assisted in creating presentations and drafted legal documents, contracts, and real estate leases.
  • Conducted routine discovery, obtained due diligence materials, and organized and tracked files for confidential transactions.
  • Maintained a case-management database and contact lists, and drafted letters.
  • Managed invoices, tracked legal budget, and facilitated expense reporting.
  • Arranged travel and accommodations, and assisted with corporate subsidiary governance as needed.
Work Experience
Legal Administrative Assistant
XYZ Law Firm
07/2021 present
  • Managed calendars, organized meetings, and handled mailings for legal department.
  • Conducted legal research, investigated potential litigation situations, and prepared exhibits, charts, and diagrams to display information.
  • Maintained complex document storage system and managed document management following production requests.
  • Assisted in managing IP portfolio and provided contract management support.
  • Managed the Registered Agent intake platform, including docketing of key dates and status tracking, and coordinated notarizations and apostilles.
  • Coordinated communications with outside counsel, reviewed corporate public records, and facilitated expense reporting.
Work Experience
Legal Administrative Assistant
Winthrop & Weinstine
07/2020 present
  • Facilitated communication between attorneys and clients, resulting in a 25% reduction in response time.
  • Improved client file organization by creating a new system, resulting in a 20% increase in efficiency.
  • Streamlined the invoice process, resulting in a 15% reduction in processing time.
Work Experience
Real Estate Administrative Assistant
ABC Real Estate
01/2019 06/2020
  • Managed an average of 15 listings per week, resulting in a 30% increase in sales volume.
  • Reduced errors in client files by implementing a quality control system, resulting in a 20% increase in accuracy.
  • Received 95% positive feedback on customer satisfaction surveys.
Work Experience
Office Assistant
XYZ Property Management
06/2017 12/2018
  • Implemented an online maintenance request system, resulting in a 50% reduction in response time.
  • Managed an average of 100 tenant files per month, resulting in a 20% increase in efficiency.
  • Received 90% positive feedback on customer satisfaction surveys.
pro tip icon

Make sure to relate your experience to your job description, but never lie. That’s not tolerated and will show up in the face-to-face interview later on.

Action Verbs for your Real Estate Administrative Assistant Resume

Action verbs are a great addition to your [Job Title] resume because they point recruiters to the fact that you’re willing to take the initiative and work hard to achieve your goals. Use these power words to stand out:

Real Estate Administrative Assistant Resume: The Skills Section!

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Real Estate Administrative Assistant resume: skills section checklist
  • Scan the job advert for keywords worth including in your resume;
  • List both hard and transferable skills;
  • Leave room for discussion: include some of your skills in other sections of your resume;
  • Focus on skills that prove your expertise and leave the irrelevant ones behind.
Top skills for your real estate administrative assistant resume

Real Estate Software

Data Entry

Property Management


Contracts Management

Market Analysis

Microsoft Office

Customer Relationship Management

Business Writing

Time Management


Attention to Detail





Problem Solving




Positive Attitude

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When describing your experience, don’t go too far from its terminology. Recruiters use ATS systems to filter resumes based on them having certain keywords, so make sure you use at least a few keywords mentioned in the job description.

what to write in your resume header
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Mastering the summary section: Checklist
  • Mention the total years of experience you have in the field;
  • Focus on 2 to 3 of your top achievements;
  • Highlight the things that make you the best fit for the position;
  • Go for short, easy-to-read sentences to keep the recruiter’s attention.
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Resume summary formula:
Resume Summary Formula: [Adjective] [job title] with [number] years of experience in [industry], a proven ability to [relevant, measurable skills], and a strong background in [relevant context of your work experience] seeks a position as [the job title you’re applying for].
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When writing a resume summary or objective, avoid first-person narrative.

Choosing the Best Format for Your Real Estate Administrative Assistant Resume

The content of your Real Estate Administrative Assistant resume is what will get you hired, right?

But even when your content’s amazing and you’re a true over-achiever, recruiters might not think you’re a good fit if your resume looks messy or is not formatted the right way.

In general, there are three basic resume formats we advise you to stick with:

Deciding which one to use depends on your experience, the industry, and the company. In short — you need to know what your applicant profile is.

For instance, reverse-chronological resumes are great for people with over 10 years of experience and no employment gaps. Here, you need to list all your relevant experience in a reverse-chronological format, starting from the most recent and going back to less recent positions.

Functional skills-based resumes, on the other hand, are great for entry-level applicants, graduate students, or people who have different kinds of experience. It focuses on skills, education, and character traits, rather than experience.

If none of these work for you, and you dream of adopting a more creative approach that makes a difference, the combination (or hybrid) resume format is exactly what you’re looking for. It allows you to focus on both your experience and your skills, making it a ‘best of both worlds’ format. It’s also suitable for those who want to spice things up by adding different creative sections (e.g. ‘life philosophy’ or ‘what my day looks like’).

After choosing the right format for your Real Estate Administrative Assistant resume, it’s time to perfect the layout and style.

Looking for more ways to make your application stand out? Read this article!

real estate administrative assistant resume example

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