Average resume stats for your industry
Words
293
Pages length
1.6 p
Job titles per resume
3.7
Bullet points per job title
6.6
Experience
6.4 years
Top Skills for Secretary resume
HARD SKILLS
  • iSAMS
  • Serco Facility
  • WCBS
  • SAP
  • Keynote
SOFT SKILLS
  • Communication
  • Planning and organisation
  • Prioritization
  • Efficiency
  • Responsibility
Resume Example Fold Background
Resume Background
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INDUSTRY STATS

According to the U.S. Bureau of Labor Statistics, Secretary positions are at a -7% growth rate, which is negative. With that said, there are currently 3,363,900 jobs in the market right now. The total number of jobs is expected to decrease by -226,200 to 3,137,700 in the period of 2020-30.

What’s more, the median annual wage for the Secretary jobs was $40,990 in May 2020. The lowest 10% earned less than $26,880, and the highest 10% more than $67,510.

Our conclusion? The Secretary job market is facing competition due to decreasing demand.

Top Secretary sections that make the best resume

  • Header
  • Professional summary
  • Experience (with numbers and results)
  • Relevant skills
  • Education
  • Certifications

How to write a Secretary resume experience section

Secretary Resume’s Job Experience Checklist:

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  • Use 4-6 bullet points per job title;
  • Don’t go further than a decade behind when describing your job history, unless you’re applying for an executive position;
  • Combine job responsibilities as well as achievements with numbers in results when you describe your past work;
  • Start each sentence with a power verb and avoid overused buzzwords;
  • Use either C-A-R or S-T-A-R methodology, when describing your experience.

The work experience samples below come from real Secretary resumes that got people hired at top companies. You can use them as an inspiration to build your own resume:

Work Experience
Research Department Specialist / Secretary Of Education Faculty / Information Centre Administrator
Bode - Jones
2019-2021
  • Rapidly progressed career within the organisation.
  • Wide range of public inquiries face to face, via email and hotline.
  • Managing a team of seven secretaries, doubling as a PA to the Dean, updating website content, organising local and international events, Board meetings and seminars.
  • Developing various projects, managing a choir, processing a collection of research articles, liaising with printing companies, researchers and reviewers from local and international organisations.
Work Experience
Administrative /Secretary
Schmeler and Sons
2018-2020
  • Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Organization of work by reading and routing correspondence; collecting information; initiating telecommunications.
  • Providence of historical reference by utilizing filing and retrieval systems
Work Experience
Third Secretary - Political Affairs
Bravura Origin
2015-2017
  • Reporting on the overall political situation in the country and at regional level with a special view to ASEAN and relations with the EU and Member States;
  • Coordinates the EU's work in the field of human rights in Malaysia according to the EU Human Rights Country Strategy and chairs the bi-monthly Human Rights Working Group meetings;
  • Conducts analysis and reports in the fields of Justice, Home affairs, security, the rule of law, human rights as well as good governance in the host country and at regional level;
  • Monitors ongoing projects funded under the EIDHR, Migration and Asylum and other relevant thematic budget programs;
  • Expands EU-Malaysia cooperation in the area of migration, rule of law, good governance, fight against corruption and law reforms;
Work Experience
Secretary
Bonefete Fun
2017-2021
  • Answering to qustomer's inquiries, demands and filing.
  • Scheduling payment lists for the suppliers.
  • Arraning visits outside the country, booking hotels, programming the business trips.
  • Organizing meetings, conferences and visits of foregn suppliers.
  • Taking care for the everyday practical matters of the company.
Work Experience
Secretary
Quads
2012-2014
  • organized participation of HCPs in 10+ international congresses
  • organized 50+ local events, meetings, trainings
  • led office relocation activities (incl. physical relocation, IT relocation, new premise furnishing and equipment) with 0 working days loss
Work Experience
National Press Secretary
Obelus Concepts
2012-2018
  • Serves as formal liaison for Campaign spokesperson and key executives
  • Develops and implements media, communications, and public relations strategies for the Campaign
  • Creates and distributes Campaign content including weekly newsletters, press statements, press releases, blog posts, and notable media clips
Work Experience
Secretary - Export Dept
Moxie Marketing
2017-2021
  • The job included day to day secretarial duties.
  • Assisting the Company Secretary and Director as and when required.
  • Preparing all Export documentation for shipment of goods
  • Co-ordination with Clearing Agents for follow up on shipments /delivery
Work Experience
Organising Secretary
Cipher Publishing
2017-2020
  • Organised Junior and Senior State championships (2013-2015).
  • Interacted with more than 17 schools and 5 colleges to organise rowing initiation camps to increase awareness and participation.
  • Organised summer camps for school children U-16 to promote rowing in the region.
Work Experience
Alumni Secretary
Thiel - Larson
2012-2018
  • Managed team of 70 people directly & organized five reunions and mega alumni meet
  • Implemented the centralized alumni portal
  • Raised a funding of Rs. 1 Crore for infrastructural development
PRO TIP
pro tip icon

Make sure to relate your experience to your job description, but never lie. That’s not tolerated and will show up in the face-to-face interview later on.

Action Verbs for your Secretary Resume

At Enhancv, we went through countless Secretary resumes and uncovered which are the unique words people use to spice up their resumes. Forget about buzzwords - use these power words instead to make your experience section shine.

Secretary Resume Skills’ Tips & Tricks to Impress Recruiters

Resume Skills Section Checklist:

icon book open

  • Ensure your hard skills section (including technologies) are exactly matching the job description.
  • Don’t simply list your soft skills. Apply the “show, don’t tell” principle - let your job achievements speak for themselves.
  • Find a way to showcase your skills beyond the skills section.
  • Your resume’s skill section is important to ATS systems - so don’t skip it.
Top Skills for your Secretary resume
HARD SKILLS
  • iSAMS
  • Serco Facility
  • WCBS
  • SAP
  • Keynote
  • JotForm
  • Internet
  • Windows
  • Word
  • Excel
SOFT SKILLS
  • Communication
  • Planning and organisation
  • Prioritization
  • Efficiency
  • Responsibility
  • Problem-solving
  • Attention to detail
  • Customer service
  • Phone Etiquette
  • Discretion
PRO TIP
pro tip icon

When picking skills to feature in your resume, make sure they'll be relevant to the position you’re applying to. The point of listing skills is for you to stand out from the competition. Stay away from repetitive, meaningless skills that everyone uses in their resumes. Or else, they’ll backfire and make you look like an average candidate.

what to write in your resume header

CHECKLIST For Your Secretary Resume Header

icon book open

  • Your name and surname in a legible and larger resume font
  • The job title you’re applying for or your current job title as a subheading to your name
  • Link to your portfolio or online profile, such as LinkedIn
  • Address (City and State for the US; just your city for rest of the world)
  • Email address
  • Headshot (required or welcomed in the EU; not required and sometimes frowned upon in the US)

Stick to popular email providers such as Gmail or Outlook. And use these professional formats to create your username:

  • first.last@gmail.com
  • last.first@gmail.com
  • firstlast@gmail.com
  • f.last@gmail.com
  • first.l@gmail.com
PRO TIP
pro tip icon

Some companies, states, and countries have non-discrimination policies about what kind of information can be included on your Secretary resume. This might include a photo (which is often included in a resume header and might be on personal web pages you link to). You can always email the company’s HR department to ask about their policies before you apply.

Secretary Resume Summary Best Practices

what to write in your resume summary

Checklist: What to include in your Secretary resume summary:

icon book open

  • Years of experience;
  • Highlight top 3 skills and proficiencies;
  • One big professional accomplishment you’re most proud of, that you can tie with the aforementioned skills;
  • Use short, direct sentences - but no more than three - to keep the HRs interested.
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Resume Summary Formula:

Resume Summary Formula: [Adjective] [job title] with [number] years of experience in [industry], a proven ability to [relevant, measurable skills], and a strong background in [relevant context of your work experience] seeks a position as [the job title you’re applying for].
PRO TIP
pro tip icon

When writing a resume summary or objective, avoid first-person narrative.

Listing Your Education, Certifications and Courses

Resume Education Section Checklist:

icon book open

  • Ensure your hard skills section (including technologies) are exactly matching the job description.
  • Don’t simply list your soft skills. Apply the “show, don’t tell” principle - let your job achievements speak for themselves.
  • Find a way to showcase your skills beyond the skills section.
  • Your resume’s skill section is important to ATS systems - so don’t skip it.

Top Certifications for your Secretary resume

Certification Image
Becoming a Legal Secretary
You do not need specific qualifications to become a legal secretary, but you will need excellent administrative and word
Certification Image
Effective Legal Office Administration
Effective Legal Office Administration
Certification Image
The Legal Support Specialist
The ultimate course for Legal Assistants, Legal Secretaries, Paralegals and any legal support staff.
Certification Image
Introduction to Legal Concepts
Introduction to Legal Concepts
Certification Image
Technology and Innovation for Legal Professionals
The ultimate course for legal professionals to become tech-savvy and have a competitive edge in the legal market
PRO TIP
pro tip icon

If you hold a certain major and a minor, your majors should be mentioned first.

Secretary Resume: Additional Writing & Formatting Tips

There are three basic resume formats you can choose from:

The most optimal format for your particular case will depend on your years of experience, as well as whether you’re switching industries or not.

Reverse chronological resumes are best suited for experienced individuals who are sticking to their industry. The experience section takes a central place, and its bullets contain your responsibilities and achievements, coupled with numbers and results.

Functional resumes are used by less experienced jobseekers or career changers. Note that it’s not a format that recruiters prefer, as most are used to the classic chronological alignment. Instead of a list of job titles, functional resumes focus on your skills, and through what experiences you gained them.

Hybrid resumes are great for both experienced and entry-level candidates, as well as career changers. They combine the best of both worlds - most often in a double column format, where one side of the content is focused on your experience, whereas the other - on your skills, strengths, and proudest moments.

Secretary Resume Summary best practices

Here are more resume tips regarding your layout and style:

To take it a step further, check out how your resume can stand out without leaning too much on the creative side.

PRO TIP
pro tip icon

If you feel that you don’t have high chances in a particular company, due to lack of relevant experience, then you can still consider using a creative layout. That might help you get noticed and invited for an interview, as most of the other applicants will have boring resume designs.

Other sections to include in your resume

Depending on the type of company (corporation or start-up; innovative or traditional), job seniority level and your location, you may want to include more sections to your Secretary resume:

Secretary Resume: How to Make Yours More Creative & Stand Out

When you send your resume to a potential employer, chances are it's the fiftieth one they've seen that day. That's why you need to make your Secretary resume stand out for the right reasons. That means showing your personality, not just your professional experience. Employers are far more likely to remember a candidate who seems like a genuine person and not a robot. Do this by including your passions (which is also a great place to demonstrate skills on a resume), share your favorite books, or even what your usual day looks like.

day of my life on resume - Enhancv resume section

What Makes a Great Secretary Resume: Key Takeaways

  • Choose a resume layout that sends the right message across and fits your current career situation;
  • Create a resume header that shows your desired job title, and easy to find contact numbers;
  • Be specific about your experience, accomplishments and future goals in your summary;
  • Feature detailed metrics and specific examples that show the impact you made in your previous roles when describing your experience;
  • List soft skills backed by examples;
  • Add all of your technical skills and certifications that you have and match the job description;
  • Show off a dash of personality in your resume that will demonstrate your culture fit and the right mix of hard and soft skills.
Volen Vulkov Avatar
Volen Vulkov
8 minute read
Updated on 2022-03-15

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