5 School Administrative Assistant Resume Examples & Guide for 2023

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Top School Administrative Assistant sections that make the best resume

  • Header
  • Professional summary
  • Experience (with numbers & results)
  • Relevant skills
  • Education
  • Certifications

How to write a School Administrative Assistant resume experience section

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School Administrative Assistant Resume Experience Section: Dos and Don'ts
  • List 4-6 bullet points per position;
  • Include only relevant job experience;
  • Make sure to highlight your strongest skills by focusing on the challenges you’ve faced and the results you’ve achieved;
  • Don’t use buzzwords that carry no meaning;
  • Don’t share confidential information about your previous employers.

Use the examples below to build your own experience section!

Work Experience
School Administrative Assistant
ABC School
01/2017 08/2022
  • Processed admissions applications and records for over 500 students annually, resulting in a 15% increase in enrollment over 5 years
  • Maintained student records, including transcripts, attendance records, and disciplinary records, with an accuracy rate of 99%
  • Assisted in organizing school-wide events, such as graduation ceremonies and back-to-school nights, with attendance ranging from 300-500 people
  • Managed communication channels between the school and parents, including email, phone calls, and newsletters, resulting in improved parent satisfaction and engagement
Work Experience
Administrative Assistant
XYZ Inc.
05/2014 12/2016
  • Managed and prioritized incoming communication channels, including email, phone calls, and mail, with an average response time of under 24 hours
  • Assisted in managing and organizing various projects, resulting in increased efficiency and timely delivery of project outcomes
  • Collaborated with customer service team to handle customer inquiries and complaints, resulting in a 95% customer satisfaction rating
  • Maintained and organized project documentation and records, resulting in a 30% reduction in missing or incomplete files
Work Experience
Sales Coordinator
123 Corp
01/2012 03/2014
  • Generated and tracked leads through Salesforce, resulting in a 20% increase in qualified leads
  • Collaborated with the sales team to develop and implement strategies for lead follow-up and conversion, resulting in a 15% increase in sales
  • Assisted in preparing sales reports and analyzing sales data, resulting in improved sales forecasting and decision making
  • Provided customer service support to clients, addressing inquiries and concerns in a timely and professional manner
Work Experience
School Administrative Assistant
ABC School
01/2019 present
  • Created and maintained school records for over 1,000 students
  • Managed student billing and processed payments using accounting software resulting in a 20% reduction in billing errors
  • Improved communication with parents and teachers by implementing a new email system, resulting in a 30% increase in response rate
  • Streamlined office procedures by developing and implementing new filing and organization systems, reducing administrative errors by 15%
Work Experience
Medical Office Assistant
XYZ Medical Clinic
06/2016 12/2018
  • Managed patient medical records for over 1,500 patients using electronic medical record software resulting in a 25% reduction in record-keeping errors
  • Coordinated with medical staff to ensure smooth patient flow resulting in a 20% reduction in wait times
  • Managed insurance billing and claims processing resulting in a 15% increase in timely reimbursement
  • Provided excellent customer service resulting in a 95% patient satisfaction rating on surveys
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Check the School Administrative Assistant job description for inspiration. Look for similarities between your employer’s values and your experience.

Action Verbs for your School Administrative Assistant Resume

At Enhancv, we went through countless [Job Title] resumes and uncovered which are the unique words people use to spice up their resumes. Forget about buzzwords - use these power words instead to make your experience section shine.

School Administrative Assistant Resume Skills’ Tips & Tricks to Impress Recruiters

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Writing a skills section that stands out:
  • Check the job advert for keywords that you can use: this will help you pass ATS;
  • Focus on relevant and valuable skills that will support your application;
  • Make sure to include both hard and technical skills, leaving soft skills for other sections of your School Administrative Assistant resume;
  • Don’t list skills you don’t have.
Top skills for your school administrative assistant resume

Data Entry

Microsoft Office




Records Management


Database Management


Report Writing


Interpersonal Communication

Customer Service


Time Management

Attention to Detail

Problem Solving





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Don’t feel obliged to spend a separate section for your soft skills - you can weave them throughout your job experience or career summary. But, don’t just write empty words - back them with examples.

what to write in your resume header
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Checklist: What to include in your School Administrative Assistant resume summary:
  • Years of experience;
  • Highlight top 3 skills and proficiencies;
  • One big professional accomplishment you’re most proud of, that you can tie with the aforementioned skills;
  • Use short, direct sentences - but no more than three - to keep the HRs interested.
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Resume summary formula:
Resume Summary Formula: [Adjective] [job title] with [number] years of experience in [industry], a proven ability to [relevant, measurable skills], and a strong background in [relevant context of your work experience] seeks a position as [the job title you’re applying for].
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Include a link to your portfolio in your resume header. Most companies will require that you include one in your resume, and even if they don’t, it’s an excellent opportunity to directly show them your proudest projects.

School Administrative Assistant Resume: Formatting Tips & Tricks

Which came first: the hen or the egg? This question reminds us of the thing our resume experts hear most often in their job – which comes first: the content or the format? Well, we advise you to pick the format first and then go on with drafting your resume’s content.

And how do you choose a resume format? Well, based on your applicant profile. In general, there are three basic resume formats for you to choose from:

Let’s look at each one of them in more detail:

The reverse-chronological resume format is quite straightforward. Here, you describe all your previous jobs in a reverse-chronological form, meaning your latest job comes first. This resume format is great for people with lots of experience and skills who don’t have any career gaps.

If you are a recent graduate or don’t really have much experience in the industry you’re applying for, go for the functional skills-based resume format. This format focuses on skills and character traits, rather than experience. It makes the hiring manager realize you’re the perfect fit for the role without putting too much emphasis on your work history.

And if you’re looking for something a bit more intriguing and exciting, check out the hybrid resume format. It’s a combination of the reverse-chronological and functional skills-based formats, which makes it great for all types of job-seekers. The hybrid resume allows you to showcase both your professional experience and your skills, education, and additional qualifications. If you’re feeling creative, add a separate section about your typical day or life philosophy.

Here are some more things worth remembering when it comes to formatting your School Administrative Assistant resume:

Tired of getting rejected? Check out this article on how to craft a resume that stands out!

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