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Technical Writer Resume Examples, Samples, and Tips

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Volen Vulkov Avatar
Volen Vulkov
8 minute read
Updated on 2021-04-21

Technical writing has taught you so much.

You know when there’s unnecessary verbiage, you tackle redundancy, and “skillfully” avoid superfloud details.

Your management and your customers love your Technical writing skills.

And you’re proud of how you make everyone’s job so easy too!

But now you see that opening for Technical Writer in Microsoft’s Azure team. And you wonder if your Technical Writer resume is up to the mark or not.

The Technical writer in you contradicts with the long sentences you have and redundancies you’re building. But you know that missing out on them would get your resume rejected too!

That’s why we wrote this guide to help you take the perfectly balanced and well informed decisions to write the best technical writing resume.

What you’ll learn here?

  • Go through job winning Technical Writer resume samples
  • Learn how to pick the best resume format for your Technical content writer
  • How to make your resume stand out with your resume experience
  • What are some job winning skills to add to your Technical content writing resume
  • How best to show your experience on resume

Before you create your resume, let’s get an idea of what your resume should look like.

Here’s an example that will easily make a grand entry to a recruiter’s yes list!

Technical Writer Resume samples

Marlyn B Smith
Technical Writer

+359 88 888 8888


Technical Writer
Crist2016 - Ongoing
New York
Crist is a leading IT services and solutions provider. RGS' core businesses include Software Development, IT Consultancy, Placements and Training.
Successful field trial using compressed green(er) ethane in a Ford F150 Pickup Truck.
Have worked for 8 years at Amyuni Technologies.
Technical Writer
Nader2015 - 2016
New York
Nader is a must-read GM Forum for information about General Motors cars and trucks
Presented a paper at TC world India in 2014.
Successfully scripted and narrated over 25 training videos for Android developers.
Spearheaded substantive site-wide growth, writing 50+ technical articles and reports for publication
My proposals have helped Conduent to win $48 million in business
Senior Technical Writer
Harvey2011 - 2015
New York
Harvey is a multinational networking and telecommunications equipment and services company.
Initialized & developed product documentation through different formats - web, pdf, mp4, gif
Helped increase ETU's global footprint by 20%.
Ensured 80% positive rating for authored content
Increased RFP award rate by 15%
conducted 6 trainings for clients
QA / Technical Writer
Lessard2008 - 2011
Lessard is an Indonesian publicly listed banking and financial services company headquartered in South Jakarta, Indonesia. The bank is owned and managed by Singaporean banking and financial group, OCBC Bank.
Managed the creation of 150+ sales scripts using a service desk based ticketing system
created 10+ templates and layouts for structuring new technical documentation;
Co-authored an eco-san scientific paper that adheres to the 2018 IAPMO WE-Stand Guidance recommendations.
Industry Expertise
Technical Documentation
Proposal Writing
SolidWorks Simulation for FEA
Wind Power and Turbine Technology
PV Design and Installation
Certified Information MapperDate of completion - May 15, 2017 (Validity - 3 years)
Accenture Products and Platforms (APP) Business Award for Product Development ExcellenceFor mentoring, training, and assisting new joiners
Production & Management
Quality Assurance / Triage
MantisBugZillaSmart BearZap TestJira
Infrastructure & Operations

How to write a Technical Writer Resume?

Before we tell you what to add here, let’s draw the line between a good and bad Technical writer’s resume.

Bad Technical Writer resumes focus a lot more on:

  1. That they write documentation
  2. How they kept a documentation up to date
  3. How they do it using Microsoft word, Google docs, etc
  4. That they work in a team
  5. How they edit documents

A good technical writer resume on the other hand, would:

  1. Shows how many customers you helped
  2. Lists business goals you achieved
  3. Highlights what type of technical content did you produced and in what capacity
  4. Talks about what types of users you wrote this technical content for
  5. Emphasizes your specialization?
  6. Delight a hiring manager

And, we’ll show you everything that you need to do in order to reflect those six qualities within your resume. First let’s decide on design aesthetics of your resume.

One common mistake is writing your name in bold and very big fonts. Your name isn’t what you want to emphasize.

It’s the work that you want to emphasize, hence it is very important to choose the right fonts and formatting in your resume.

Best fonts and size for your resume

Calibri- font size: 12, Cambria- font size: 12, Germond- font size 13, Arial- font size: 11, Georgia- font size: 12

Resume layout for Technical Writers

Now, comes the most important decision- what resume layout should you chose?

You have three options:

  • Reverse Chronological
  • Functional
  • Hybrid (mix of reverse chronological and functional)

Professionally, you’ve been fighting redundancy all of your life. But, there are upsides to redundancy when you’re selling to someone. Sales presentations for example, always repeat a few keywords in a consistent fashion.

Hybrid resume layout helps you precisely do that. Rather than being an arch enemy, redundancy is a leverage to writing a convincing resume.

Writing a Technical Writer resume header

First things first, remember to put across your contact information and who you are right. The later should be the first thing that comes to focus and the former should be next.

Your resume header should have your name and current designation at the top.

It is preferable to show your experience and any important certifications here as well.

Mention certifications of the sort of CPTC Foundation, Practitioner or Expert level. It will add weight to your resume and exhibit authority.

Next is your location and contact details- phone as well as mail id.

Technical Writer Resume Examples - Header

Kim Parker
Technical Writer

+359 88 888 8888


Sofia, Bulgaria (9, Sveti sedmochislenitsi str, 1421 Sofia , Bulgaria)
Kim Parker
CPTC (Practitioner Level) Technical Content Writer | 3yrs

+359 88 888 8888


Sofia, Bulgaria

That certification above in the good resume header example exudes authority.

You can now be sure that the recruiter will review your resume further with more confidence.

Now comes the real challenge- writing a resume summary.

At every step in your resume, you’re trying to get the recruiters to put faith in your writing and impress them with your words.

Let’s do that further!

Crafting a Technical Writer resume summary

Ideally, this should be a brief of your experience. Since you’re a writer, your words should be powerful and the summary should be precise.

And these 3 lines will get you half-way through your selection.

If you can only write 2 lines here, it is better than the summary with an additional vague 3rd sentence. It only reduces weight.

And, this is what will help you stand out among thousands of ordinary and side hustle applications.

Let’s take a look at some good and bad examples of summary of Technical content writer.

Technical Writing Resume Summary Samples

I can write on any given topic about any industry. I have written for grocery store website, apparels website, tyre manufacturing company and many more. I have 5yrs of experience in writing content.
Produced technical documents for 1500 users by collaborating with dev and business teams to save time and improve process. Completed 5 product manuals of 500+ pages each and an end-user documentation of 1200 pages for cloud data centre.

Written 50,000 words worth of blogs for software industry to close information gap and drive 1 million views on 16 of 30 blogs. Currently leading content planning, scheduling and keyword research while continuing to write blogs and ebooks for end-users and clients.

Good resume summary example shares important information with the reviewer to help decide whether you’re another ordinary writer or you’re remarkably suitable for their job.

  • It shows if you can impress with your words
  • Whether your writing is professional, mature, yet friendly
  • It also says what to expect from your writing
  • Whether you can convince your readers with your words

If you impress the recruiter and sound convincing enough within your resume summary, you’re very close to getting that interview call.

Here is a checklist of must include information to make a positive impact and get shortlisted.

  • Name & job title or position
  • Years of relevant experience
  • Important Certification in short form
  • Contact address- mail id & phone
  • Link to important books or articles published or publication name
  • Awards for writing like the Pushcart Prize, Best Of The Net, Pulitzer awards and the like
  • What you write about and what industry you write for

Now that you have convinced the recruiter that reading further is worth it, it’s time to talk experience.

Let’s first take a look at some entry level technical writer resume samples

Infusing power in your Entry Level Technical Writer resume experience

You’ve had a writing job for about a year so far and you need to write an impressive experience section to get this new technical writer’s job.

How do you make this small experience count as an excellent work?

You should be able to create a story around your writing work for it to be meaningful.

The story should say;

  • What you were writing about
  • Who were you writing for
  • What were the goals to achieve via this writing work
  • How did you achieve them

Since your experience is short, we recommend including part-time technical writing work too.

2 Entry Level Technical Writer Resume Samples - Experience

Writing blogs on various topics for clients from multiple industries
Responsible for writing to meet the requirements of IT companies
Create content outline and infographics with the help of design team
Editing and proofreading with a team of 5 content writers
Authored and published 2 product user manuals for mobile apps. It serves 15,000 clients across country
Conducted audience analysis. Collaborated with IT Managers and stakeholders to generate instructional and user guides
Edit and update all published and in-queue technical documentation as per marketing guidelines
Produced documents with infographics that are engaging, easy-to-read and visually-appealing to readers

Writing Work Experience as a Senior Technical Writer

Before your write anything, keep the following in mind:

1. You've got a ton of technical writing experience, not all of it would be relevant

2. Some jobs demand an area of expertise, where broad display of knowledge can be negative

3. Your hiring manager hates going through irrelevant resumes

4. Relevance and scan friendly resume experience should be a priority for you

Let's make a framework for you to craft the perfect experience for a technical writer resume.

Your resume experience is good if you can check out x out of these y points(?):

1. Initiatives listed

2. Business metrics listed

3. Scale of work is good

4. Industry is relevant

5. User roles that catered are mentioned

If you can check 3/5 that's a winner Technical Writer resume.

But, why talk when we can show you!

2 Senior Technical Writer Resume Samples

06/2017 - 09/2019
Sacramento, CA
Wrote and edited technical documentation for Tyre manufacturing company
Responsible for maintenance of user manuals and QA documentation
Create content outline and infographics with the help of design team
Managed files using Microsoft Word and Internal Softwares
06/2017 - 09/2019
Sacramento, CA
Assembled a team of 4 Technical writers, and got 11,500 customer support docs done in a year
Worked closely with customer service teams to discover 640 critical technical content topics
Wrote technical documentation for Engineers and maintenance staff, currently being used by 140,000 customers worldwide
Implemented custom processes and softwares to review work that increased workflow by 12%

What else will help you show your relevance for the job of technical writer?

The skills that you’ve mastered throughout your experience- technical and writing and material presentation skills.

Listing technical writer skills on your resume

There are literally 100s of skills to list here.

You’ll have to be specific based on what the job demands of your technical writing skills.

Add these research and writing skills if you’ve acquired them:

  • Audience Analysis
  • Proper use of search engine
  • Analyse information and draw conclusions
  • AP Stylebook
  • Chicago Manual Style
  • The New York Times Manual of Style and Usage
  • Interpretation of Statistics
  • Content Review
  • Writing Style guides
  • Develop and maintain SOPs
  • Grammar, punctuation and proofreading
  • Help docs and FAQs
  • Create Diagrams, charts and infographics

Tools to mention in your technical writer resume:

  • FrameMaker
  • Microsoft Office- SharePoint
  • Flare
  • RoboHelp
  • Acrobat
  • Visio
  • Captivate
  • Camtasia
  • SnagIt
  • CMS
  • Mark-ups
  • Marking Color Breaks
  • Marking Head Levels
  • Typesetting
  • Working Sketches
  • Hemingway

Do you do technical documentation for any of these? Add them.

  • Project Management
  • Design Guidelines
  • Marketing communications
  • Software Development
  • Quality Assurance
  • Programmer Code Illustrations
  • Process Improvement
  • Legal Policy
  • Business Development Initiatives
  • Cloud-based content management systems
  • Instructional documents

Education section for a Technical Writer resume

Technical writers are actually born out of a variety of disciplines.

Therefore, you may or may not have a writing specific degree.

But that is okay.

You can list your specialisation or highest degree with a certificate course in writing.

If none of your degree is of any relevance to your profession, you can skip it.

Here is an example of how most usually list their education on resume:

Masters in Economics, Texas University, 2018

Bachelors in Biotechnology, University of Michigan 2016

This does not help your technical writer’s job application. It doesn’t support your tech knowledge or your writing experience.

You can simply reduce the education focus to one that rather displays that you’ve undergone formal education in a technology field. And, you can rather do something like this instead.

CPTC Expert level certification, 2018

Masters in Computer Science, Texas University, 2017

Add value to your resume with Technical Writer certifications

Here are some important certifications that will show you’re investing time in your development and stand you as a serious and focused candidate.

  • CPTC Foundation, Practitioner, and Expert level
  • Technical writing course from OSU
  • Technical writing course from Communicaid
  • Certificate Course In Structured Writing For Technical Documentation
  • Basic Certificate In Technical Writing(for freshers in writing)

Final takeaway for you

  • Your resume header should follow the must have checklist above and look tidy
  • Write a summary stating your industry knowledge and task scope within it
  • Mention your best & relevant writing work in your experience. Add important responsibilities and link to work sample.
  • Include your skills- writing, technology and industry specific and tools you’re familiar with
  • Add education only if relevant. Include relevant certifications and writing awards if any

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