Professional Technical Writer Cover Letter Examples for 2024

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Professional Technical Writer Cover...

Your technical writer cover letter must clearly demonstrate your ability to communicate complex information efficiently. It should showcase your proficiency in writing clear and concise instructional text. In this cover letter, provide examples of complex documentation you have simplified for readers. Highlight your experience in using tools and technologies relevant to the field of technical writing.

Embarking on your job hunt, you've diligently crafted your resume, only to realize a compelling technical writer cover letter is also expected. The challenge lies not in rehashing your resume, but in sharing a riveting narrative of your proudest professional milestone. Striking a balance between formal tone and original expression can be tricky, and within the confines of a single page, every word must count. Let's navigate these waters, ensuring your cover letter stands out without sounding like everyone else's.

Write your job-winning technical writer cover letter with our guide on how to:

  • Step your best foot forward in the technical writer cover letter introduction;
  • Be inspired by other professionals' certified cover letters;
  • Structure your technical writer cover letter to feature what matters most;
  • Close off your technical writer cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your technical writer cover letter (all you need to do is personalize it, and you'll be good to go).

Technical Writer cover letter example

Charlotte May

Bangalore, Karnataka


Dear Hiring Manager,

I am writing to express my interest in the Technical Writer position within your esteemed organization, bringing a proven track record of creating compelling technical documentation that enhances user experience and drives organizational success.

A highlight of my career was at Crist, where I spearheaded a user feedback initiative that interviewed over 500 users, leading to more than 30 significant process improvements. My ability to translate technical insights into user-friendly documentation is evidenced by developing 10 comprehensive manuals, now utilized by over a thousand customers. This pivotal project not only increased product usability but also cemented my expertise in producing high-quality technical content that aligns with customer needs and business objectives.

I am enthusiastic about the opportunity to bring my unique blend of skills to your team and am confident that my contributions will result in continued success for your organization. I am eager to discuss how my background, professionalism, and relentless commitment to quality make me an ideal fit for this role.


Charlotte May

Technical Writer
What makes this cover letter good:

  • Directly addressing the key responsibilities of the position - The cover letter highlights the candidate's success in creating user-friendly technical documentation, directly tying into the core responsibilities of a Technical Writer.
  • Demonstrating relevant achievements - Mentioning the development of 10 comprehensive manuals and spearheading a user feedback initiative showcases past work experience that is relevant and impactful, thus catching the hiring manager's attention.
  • Emphasizing the importance of the user experience - By focusing on user interviews and process improvements, the candidate positions themselves as customer-centric, which is highly valued in roles that require simplifying complex information for end-users.
  • Stating eagerness to contribute to the team - Proactive language about bringing skills to the team and contributing to organizational success shows enthusiasm and readiness to become a collaborative team member.

The visual appeal of your technical writer cover letter: format, font, and structure

When using our cover letter builder, make sure to include these vital sections:

  • Header (with your name, contact details, the role, and date);
  • Greeting (that's personalized to the recruiter);
  • Introductory paragraph (to capture attention);
  • Body paragraph (to tell a story of how you've obtained your job-crucial skills);
  • Closing paragraph (ending with a nod to the future ahead);
  • Signature (that is not a must).

Our cover letter templates are already set up for you with the best technical writer cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your technical writer cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your technical writer cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your technical writer cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

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The top sections on a technical writer cover letter

  • Header (including the date, your contact information, and the employer's contact information): This establishes the professional format of your cover letter and provides easy access to your details for the recruiter.
  • Greeting (addressed to the specific hiring manager or team, if known): Personalizing the greeting shows that you've done your research and are genuinely interested in the position at that particular company.
  • Introduction (briefly stating the position you are applying for and your enthusiasm about the role): It draws in the recruiter and gives context to your application, showing that you are focused on the role of a technical writer.
  • Body (highlighting your relevant experience, understanding of complex technical content, and ability to convey it clearly to varied audiences): This demonstrates that you possess the key skills necessary for a technical writer, such as writing proficiency, technical understanding, and the ability to simplify complex information.
  • Closing (reiterating your interest in the role and indicating your availability for an interview, followed by a professional sign-off): It wraps up your letter with a call to action, prompting the recruiter to move forward with your application.
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Key qualities recruiters search for in a candidate’s cover letter

  • Proficiency in technical writing tools and software: Recruiters look for candidates skilled in tools like MadCap Flare, Adobe FrameMaker, and Microsoft Visio, as this proficiency allows for efficient documentation creation and management.
  • Strong understanding of technical concepts: A technical writer must be able to understand complex technical information to accurately translate it for a variety of audiences.
  • Excellent writing and grammatical skills: This ensures the production of clear, concise, and error-free documentation, which is critical in technical communication.
  • Experience with documentation lifecycle management: Knowing how to manage updates, revisions, and version control is crucial for maintaining the integrity of technical documents.
  • Ability to work with cross-functional teams: Technical writers often collaborate with engineers, product managers, and customer support teams, so strong teamwork skills are essential.
  • Attention to detail: Precision is key in technical documentation to avoid misunderstandings and to ensure that all necessary information is included.

How to greet recruiters in your technical writer cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your technical writer cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

  • greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
  • using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
  • writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

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List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear [Department Name] Team,
  • Dear [Mr./Ms./Dr.] [Last Name],
  • Dear [Job Title] Search Committee,
  • Dear [Job Title] Hiring Committee,

How to start your technical writer cover letter introduction

The opening paragraph of your technical writer cover letter can seem like a real enigma.

Where do you start writing?

In your technical writer cover letter introduction, focus on yourself by stating what:

  • gets you motivated and excited about the role;
  • you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

Intro Paragraph
I am drawn to the seamless integration of usability and technical precision that is the hallmark of XYZ Corporation's products; a testament to the informative and clear documentation that I see as critical to user engagement and satisfaction.

Structuring your technical writer cover letter body to add more value

You've hinted at your value as a professional (this may be your passion for the job or interest in the company) in your introduction.

Next, it's time to pan out the body or middle of your technical writer cover letter.

When creating your resume, you've probably gone over the advert a million times to select the most relevant skills.

Well, it's time to repeat this activity. Or just copy and paste your previous list of job-crucial requirements.

Then, select one of your past accomplishments, which is relevant and would impress hiring managers.

Write between three and six paragraphs to focus on the value your professional achievement would bring to your potential, new organization.

Tell a story around your success that ultimately shows off your real value as a professional.

Body Paragraph
At XYZ Corp, I spearheaded the documentation overhaul for a suite of financial software, introducing a topic-based authoring approach that cut troubleshooting inquiries by 40% within three months. My efforts streamlined the onboarding process for new clients, saving an estimated 20% in support costs, while simultaneously enhancing user satisfaction and comprehension.

A sincere and original way to end your technical writer cover letter

When writing their technical writer cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner.

Write about:

  • how you see yourself growing in the role/organization;
  • the benefits you would bring about (you'd impress even more with tangible metrics);
  • the next steps in the process (provide your availability for interviews).
Closing Paragraph
I am eager to bring my expertise to your team. Please contact me to arrange an interview at your earliest convenience.

The zero experience technical writer cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience. Within your whole experience, there's plenty more you can write about in your technical writer cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Creating your technical writer cover letter should be a personalized experience for the role and the recruiter, where you:

  • Format your cover letter using the same ATS-friendly font (e.g. Railway) as you did for your resume;
  • Greet recruiters, using their name, and follow up with two sentences to introduce yourself, your interest in the role, and to stand out;
  • Map out one key success from your career (or life) that has taught you job-crucial skills;
  • Substitute your lack of experience with an achievement from your internships, degrees, or volunteering gigs;
  • End with a promise for your potential or your availability for an interview.
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Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
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