Looking to make a great first impression with a hiring manager? Send them a personalized, direct message which mentions your skills, abilities, and work experience.
By sending an initial email, you can differentiate yourself from other applicants, as well as get your cover letter and resume directly in the hands of the person who needs to read it.
It's not always easy to send an initial email to a hiring manager, as you may be stuck on what to say. The goal of this article is to help you find the best way to express yourself to a hiring manager.
In this article, we will discuss:
- The reason to send an initial message to a hiring manager
- Successful email and direct message templates
- How to add an eye-catching subject line
- 5 tips to send an initial message to a hiring manager
If you're interested in learning more about how to create a great first impression, including how to present yourself successfully in an email message, speak to a career counselor at Enhancv. By chatting directly with a counselor, you can gain confidence and excel in your next job interview.
Why send an initial message to a hiring manager?
When you send an initial email message to a hiring manager, you are making yourself more memorable in their mind.
Consider this: each hiring manager may go through dozens of resumes and cover letters to find the perfect candidate for the position. But if you send an initial message, you show that you're willing to go above and beyond as a candidate.
In addition, by putting yourself out there, you show that you have the work ethic to excel in the position.
Email and direct message templates
Email message to hiring managers: Sales position
What works well in this email?
It gets directly to the point, and expresses that the author of the email feels they are the best candidate for the position, backing it up by providing specific details about their work history. Initial emails are supposed to provide the recipient with a "taste" of what this person can offer to the organization, and this email provides just enough information to entice a hiring manager to pursue them more.
Email to hiring manager: Tech position
What this email does well?
The author of this email takes a decisive step to show their full range of skills and abilities in such a brief space. In just 3 paragraphs, the author explains his interest in the company, as well as the range of experience he has in the IT field.
Email to a hiring manager: referral email
What does this email do well?"?
The author of this email establishes a connection with the hiring manager by introducing a mutual contact. Most hiring managers appreciate having someone referred to them, especially if that person giving the referral is someone whose opinion they respect.
LinkedIn message to a hiring manager directly
What works well with this message?
One of the things that works really well with this email is that it focuses on the author's experience, as well as what he's passionate about. He's willing to share his portfolio, which will reflect his experience in creating UX designs for websites. If this was a specific thing found in the job description, then he shows in this email how he would be a perfect fit for the position. Also, not only can you attach documents to a LinkedIn message, but you can also share about your LinkedIn profile.
Emailing after applying
If you've applied for a position, and haven't heard yet even after waiting several weeks, you might want to send out an email to check to see if you're still in the running. Try to wait at least 2 weeks before you message about your job application.
Before you do this, check over the job application to make sure that there is nothing in there that says you shouldn't directly message the hiring manager.
Also check to see if there is a specific date on which the job application process will close. Most applications have a start date and a closing date, so make sure that you're not responding too early before the close of the application process.
What does this email do well?"?
This email focuses in on the specific application which the author of the email sent out on July 30th. But it does more than that, as it introduces his strengths and abilities, which may give a hiring manager second thought about giving them a chance for the internship. It's written in a more formal tone, which may fit when emailing a more traditional business, like a financial institution.
How to craft an eye-catching subject line
Creating a great subject line can give you the opportunity to stand out among the other emails in a hiring manager's inbox. If you're looking to craft an eye-catching subject line, focus on key ideas:
- Mention the position you're applying for.
- If possible, give the name of somebody who is referring you to the position.
- Keep the subject line brief and to the point.
If you're interested in learning how to craft the perfect subject line, look through the email examples above. You can see that they are all brief, and provide the email recipient with the most information to click on the email.
5 Tips to Send an Initial Message to a Hiring Manager
1. Find the hiring manager's name and contact information
The most important thing you can do is find the hiring manager's contact information and name. Try not to send a generic email salutation like "dear hiring manager", as this will look like you haven't done enough research into the position. Instead, by finding the hiring manager's name and contact information, you can personalize the email.
Once you find the hiring manager's name, you should be able to find other contact information by looking on the company's website, social media platforms, or you can search for their LinkedIn profile.
2. Keep it brief, but to the point
As you draft the email, keep it brief and to the point. Focus on your skills and abilities, as well as how you feel that you'd be a great fit in the position. Try not to go off on other topics which are not important to the email or for the position, and remember that the primary goal for the email is to set up a time for an interview.
3. Include your name and the position you're applying for
In addition, you should also include your name, either in the email's body or as an email signature at the bottom, as well as the position that you're applying for. A HR associate may be filling several roles in their company at one time, so, to jog their memory, include the position that you will have applied for.
4. Include a call to action
The call to action is a specific request for the recipient of the email to fulfil. The primary call to action to include at the end of an initial email to a hiring manager is to set up a time for an interview.
5. Check for grammar or spelling mistakes
The last thing you should do before clicking send is to check your email over to make sure that there are no grammar or spelling mistakes. You may have written a stellar email, but one spelling mistake can turn a hiring manager off.
Download a grammar and spell checking software to make sure that everything you've written is grammatically correct.
- Sending an initial email to a hiring manager allows you to differentiate yourself from other applicants.
- Be sure to keep this initial email brief and specific to the position you're applying for.
- Personalize the email by finding the name and contact information of the hiring manager.
- Include a call to action at the end of your email.
If you're interested in learning more about how to make a great introduction to any hiring manager, speak with a career counselor from Enhancv. They'll give you all the information that you need to put your best foot forward and land your dream job.