INDUSTRY STATS
According to the U.S. Bureau of Labor Statistics, Records Manager positions are at a 9% growth rate, which is as fast as average. With that said, there are currently 322,000 jobs in the market right now. The total number of jobs is expected to increase by 28,600 to 350,600 in the period of 2020-30.
What’s more, the median annual wage for the Records Manager jobs was $98,890 in May 2020. The lowest 10% earned less than $56,080, and the highest 10% more than $169,930.
Our conclusion? The Records Manager job market is wide open for candidates.
Top records manager sections that make the best resume
- Header
- Professional summary
- Experience (with numbers and results)
- Relevant skills
- Education
- Certifications
How to Write the Perfect Records Manager Resume Experience Section
Records manager experience section: checklist
- List your positions in chronological or reverse-chronological order;
- Go for 4-6 bullet points;
- Add only relevant work experience;
- Include information about the challenges you’ve faced, the actions you’ve taken, and the results you’ve achieved;
- Use action verbs instead of filler words.
We’ve selected some of the top Records Manager resumes made using the Enhancv platform to illustrate what a great experience section looks like. Use them as inspiration when building your own resume:
- Records management operations: identification, classification, dissemination, disposal and digitisation
- Implementation, deployment and enhancements of archiving systems
- Analysis of clients’ business needs
- Programming IT environments for archiving systems
- Change Management: design and facilitation of training sessions
- Reduced record retrieval time by 50% by implementing a new system for cataloging and tracking records.
- Achieved a 90% compliance rate with retention policies by conducting regular audits and providing training to employees.
- Developed and implemented a disaster recovery plan for records, ensuring business continuity in the event of a data loss.
- Streamlined the records management process by digitizing paper records and implementing an electronic records management system.
- Managed the destruction of outdated records, resulting in a 30% reduction in physical storage space.
- Created a data quality assurance program, resulting in a 95% accuracy rate for records and information.
- Collaborated with the legal department to develop a response plan for Freedom of Information requests, resulting in a 100% success rate for timely responses.
- Conducted regular audits to ensure compliance with retention policies, resulting in a 90% compliance rate.
- Implemented a training program for employees on records management best practices, resulting in a 50% reduction in errors related to record keeping.
- Developed a taxonomy for records management, resulting in a 25% reduction in time spent searching for records.
- Developed company-wide policies, standards, procedures, guidelines and training designed to communicate records management policies and best practices to employees globally resulting in 100% compliance with RIM policy
- Enabled and led stakeholders to ensure their full implementation of the RIM program across the entire organization, improving RIM maturity level by 20% in the first year
- Designed and implemented a formal structure for effective lifecycle management of hard-copy and electronic records, reducing time to locate records by 30%
- Partnered with functional record custodians as part of RIM-related initiatives or special projects and to ensure RIM controls, best practices, and compliance considerations are part of daily operations
- Developed, monitored, and periodically reported RIM metrics to the Leadership Team or organization at large, resulting in a 15% increase in RIM compliance
- Managed the review and disposal of 5,000+ records in compliance with legal requirements and company policies
- Developed and implemented new RIM program policies and procedures resulting in a 25% increase in compliance with RIM policy
- Collaborated with cross-functional stakeholders to implement a formal structure for effective lifecycle management of hard-copy and electronic records, reducing retrieval time by 40%
- Designed and delivered RIM training program to 300+ employees, improving RIM awareness and compliance by 30%
- Conducted regular audits of record-keeping practices, leading to a 10% improvement in RIM compliance
PRO TIP
Don't make the same mistake everyone else does. What we mean is, don't list your Records Manager job responsibilities instead of your achievements. Recruiters know what you do. They want to know what kind of difference you can bring to their company. Focus on what you've accomplished.
Action verbs for your records manager resume
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Records manager resume: How to write a strong skills section
The ultimate records manager skills section checklist:
- Balance between all kinds of hard skills – technical, analytical, etc.
- When it comes to technical skills, match them to the job description;
- Add keywords present in the job advert to pass ATS;
- Don’t forget to list transferable skills such as communication, teamwork, work ethic, and presentation skills.
Top skills for your records manager resume
Customer Service
Microsoft Office
Sales
Project Management
Outlook
Data entry
Mailchimp
Front Desk Software
Cash Handling
Communication
Planning and organisation
Prioritization
Efficiency
Responsibility
Problem-solving
Attention to detail
Customer service
Phone Etiquette
Discretion
PRO TIP
Add a Talent Section to your resume, where you can pick your top 3 soft skills and describe how you used them to complete a project or balance departmental communication.
Records manager resume header: tips, red flags, and best practices
Checklist for your records manager resume header
- Your name and surname in a legible and larger resume font
- The job title you’re applying for or your current job title as a subheading to your name
- Link to your portfolio or online profile, such as LinkedIn
- Address (City and State for the US; just your city for rest of the world)
- Email address
- Headshot (required or welcomed in the EU; not required and sometimes frowned upon in the US)
Stick to popular email providers such as Gmail or Outlook. And use these professional formats to create your username:
- first.last@gmail.com
- last.first@gmail.com
- firstlast@gmail.com
- f.last@gmail.com
- first.l@gmail.com
Recommended reads:
PRO TIP
Some companies, states, and countries have non-discrimination policies about what kind of information can be included on your Records Manager resume. This might include a photo (which is often included in a resume header and might be on personal web pages you link to). You can always email the company’s HR department to ask about their policies before you apply.
Records Manager Resume Summary: Things to Include and Things to Avoid
Job-winning records manager resume summary checklist:
- Mention your total years of experience in the field;
- Highlight one or two of your top achievements;
- Avoid getting into too much detail – you’ll do that in the experience section;
- Focus on short sentences that are easy to read and add value to your application.
Resume summary formula:
PRO TIP
Include a link to your portfolio in your resume header. Most companies will require that you include one in your resume, and even if they don’t, it’s an excellent opportunity to directly show them your proudest projects.
Recommended reads:
Highlighting education, courses, and certifications in your records manager resume
Education section checklist:
- What? Where? What’s the result? Answer these questions when mentioning education and courses on your resume;
- Give preference to courses and degrees that are relevant to the job position;
- Be honest! Some recruiters love checking with colleges and universities to see if you’ve really been enrolled in them;
- Share more about certifications that have helped you turn into a professional, and mention the bodies that have issued them.
Top certifications for your records manager resume
Certified: The Definitive Guide To The Akashic Records
Read Your Akashic Records & Access The Akashic Archive, Your Book Of The Soul To Unlock Your True Spiritual Journey
Become a Product Manager | Learn the Skills & Get the Job
The most complete course available on Product Management. 13+ hours of videos, activities, interviews, & more
Project Manager's Playbook for Construction - Part 6 of 6
Project execution and control - Documentation, records, claims, dispute resolution, dispute avoidance and negotiation
F5 BigIP DNS - GTM (Global Traffic Manager) - Part 1
GTM- BigIP-DNS ,Listener ,Wide-IP, Pool , GSLB , Datacenters,Topology Records ,Topology Region-DNSSEC
F5-GTM Global Traffic Manager(BigIP-DNS)&all Technical Labs
GTM- BigIP-DNS ,Listener ,Wide-IP, Pool , GSLB , Datacenters,Topology Records ,Topology Region-DNSSEC
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PRO TIP
If you hold a certain major and a minor, your majors should be mentioned first.
Records manager resume format 101
If a couple of years ago Records Manager resumes could be text files with no graphic elements, today’s recruiters need a bit more to remember you.
And yet, you can still choose between three basic resume formats:
- Reverse-chronological resume format;
- Functional skills-based resume format;
- Combination (or Hybrid) resume format.
But when it comes to choosing the right format for your Records Manager resume, there are two factors to keep in mind: your experience and whether you’re looking for an industry change.
The reverse-chronological format is the most common one. That being said, it gives recruiters exactly what they’re used to in terms of order and information. However, it’s not suitable for applicants with employment gaps or not enough experience.
We at Enhancv suggest the functional skills-based resume format for people with limited work experience who find reverse-chronological resumes irrelevant. This format showcases the applicant’s most significant accomplishments, skills, and strengths.
Don’t miss our resume format checklist:
- Go for a traditional easy-to-read resume font sized 10-12p;
- Don’t risk it: choose standard 1-inch resume margins;
- Make sure your Records Manager resume fits in one to two pages;
- Save your resume in PDF to avoid having it edited by someone else.
Looking for more tips? Check out our job-winning guide for crafting a resume that gets you remembered!
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PRO TIP
Test your draft Records Manager resume by sending it out to peers and mentors in your circles. Ask them to review it as if they are hiring you for a project and implement the feedback afterwards.
Other sections for your records manager resume
If the position you’re applying for allows for that, you can include some non-traditional sections in your resume. This will add a bit more depth to your application and will also give the hiring manager a better idea of who you are as a person.
Some ideas include:
A records manager resume recruiters would love
You’ve drafted an amazing Records Manager resume, but are still not sure whether it will make a strong first impression? After all, recruiters go over tens of resumes each day, right?
Right! And the recipe for getting their attention includes a dash of creativity.
What’s more, a creative resume is perfect for adding your personality to the mix. For example, you could mention your favorite books, quotes, movies, or even what your day usually looks like.
Regardless of what you choose, make sure your levels of creativity match the industry, the company, and the position. Otherwise, your resume might look silly and inapt.
What makes a great records manager resume: key takeaways
- Choose a resume layout that sends the right message across and fits your current career situation;
- Create a resume header that shows your desired job title, and easy to find contact numbers;
- Be specific about your experience, accomplishments and future goals in your summary;
- Feature detailed metrics and specific examples that show the impact you made in your previous roles when describing your experience;
- List soft skills backed by examples;
- Add all of your technical skills and certifications that you have and match the job description;
- Show off a dash of personality in your resume that will demonstrate your culture fit and the right mix of hard and soft skills.
