As a facility manager, articulating your diverse skill set and vast experience in a concise way can be a significant resume challenge. Our comprehensive guide is designed to help you effectively showcase your abilities, ensuring your resume stands out to potential employers.
- Apply best practices from professional resumes to spotlight your application;
- Quantify your professional experience with achievements, career highlights, projects, and more;
- Write an eye-catching facility manager resume top one-third with your header, summary/objective, and skills section;
- Fill in the gaps of your experience with extracurricular, education, and more vital resume sections.
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Simple guide to your facility manager resume format and layout
Successful facility manager resumes all have one specific characteristic - candidates have invested in a simple resume layout . One that is easy to read, makes a good first impression, and is adapted to their professional experience. There are three distinct resume formats to help you focus on your:
- professional experience - use the reverse-chronological resume format;
- skills and achievements - via the functional skill-based resume format;
- both experience and skills - with a hybrid resume format .
What is more, keep in mind that your resume may be initially assessed by the ATS (Applicant Tracker System) (or the software used by companies in the hiring process). The facility manager resumes that suit the ATS:
- have a header that includes either a role keyword or the job you're applying for;
- should be no longer than two pages;
- be submitted as PDF, unless specified otherwise.
Think about the market’s preferences – a Canadian resume, for instance, could have a different layout.
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PRO TIP
Always remember that your facility manager certifications can be quantified across different resume sections, like your experience, summary, or objective. For example, you could include concise details within the expertise bullets of how the specific certificate has improved your on-the-job performance.
Fundamental sections for your facility manager resume:
- The header with your name (if your degree or certification is impressive, you can add the title as a follow up to your name), contact details, portfolio link, and headline
- The summary or objective aligning your career and resume achievements with the role
- The experience section to curate neatly organized bullets with your tangible at-work-success
- Skills listed through various sections of your resume and within an exclusive sidebar
- The education and certifications for more credibility and industry-wide expertise
What recruiters want to see on your resume:
- Proven experience with facility operations and maintenance management
- Skills in budgeting, financial forecasting, and cost control related to facility management
- Knowledge of health and safety regulations, and experience with regulatory compliance and inspections
- Demonstrated ability to lead and manage a diverse team of maintenance, custodial, and support staff
- Technical expertise in building systems, such as HVAC, electrical, and plumbing
Five dos for building your facility manager resume experience section
The best strategic approach to your facility manager resume experience section is to support your particular responsibilities with actions and achievements.
For example, you could list:
- Up to six responsibilities in your day-to-day work, supported by why they're important for your role, department, or organization;
- Experience items that have helped you sustain and enhance your technical knowledge within the field, or, perhaps, have helped you grow as a professional;
- Any metrics that pinpoint your success within your past roles;
- How you've solved specific problems in your day-to-day work;
- Strategies and solutions you've implemented for growth - and how that growth was measured.
The facility manager resume experience is your best shot at making a good first impression on recruiters. That's why we've included some real-world professional examples to get you thinking about how you present your experience:
- Led a team of 25 maintenance and operations professionals in a 500,000 sq ft commercial facility, enhancing operational efficiency by 15%.
- Piloted a $2M retrofit project incorporating energy-efficient technologies, reducing the building's energy consumption by 25% annually.
- Directed the implementation of a computerized maintenance management system (CMMS), improving workflow tracking and asset management.
- Managed a portfolio of 10 urban high-rise buildings, overseeing all maintenance, security, and capital improvement projects.
- Negotiated and secured contracts with vendors, resulting in a 10% decrease in operational costs while maintaining quality service.
- Implemented a tenant satisfaction program leading to a 30% improvement in tenant retention for consecutive years.
- Developed a preventive maintenance schedule for critical equipment that decreased downtime by 40% and extended asset lifespans.
- Orchestrated a comprehensive emergency response plan, enhancing the safety and preparedness of the workplace for over 800 employees.
- Championed a green initiative that involved the installation of solar panels, which generated 20% of the building’s power supply.
- Coordinated the daily operations of facility services for a 250-bed hospital, ensuring compliance with health and safety regulations.
- Managed a comprehensive facility renovation valued at $5 million, which was completed on time and 10% under budget.
- Facilitated cross-departmental coordination that improved the overall support service response time by 35%.
- Maintained operational integrity of critical data center facilities, supporting a 99.99% uptime for all managed services.
- Led a data center consolidation project, which successfully reduced the company's footprint and operational expenses by 20% over two years.
- Drove the adoption of an integrated security system that significantly heightened the protection of physical and data assets.
- Managed all aspects of facility operations across multiple international offices, leading to a standardized process and a 15% increase in operational cohesion.
- Executed a strategic space optimization plan which maximized usage efficiency and resulted in a 10% reduction of overall space requirements.
- Fostered a culture of continuous improvement by instituting regular knowledge-sharing workshops among the global facilities team.
- Optimized supply chain management for facility operations, cutting inventory costs by 18% while improving material availability.
- Led the successful accreditation process for the Building Owners and Managers Association (BOMA), achieving the Outstanding Building of the Year (TOBY) award.
- Implemented an innovative space reconfiguration project that enhanced collaboration and productivity, reflected in a 25% increase in employee satisfaction.
- Oversaw the installation of a building automation system for HVAC, lighting, and security controls, leading to an operational cost reduction by $250,000 annually.
- Coordinated with city planners during a community expansion project that involved zoning changes and the addition of parkland adjacent to facility grounds.
- Deployed a waste reduction strategy, achieving a 35% decrease in waste generation through recycling and composting initiatives.
The following content includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top responsibilities present on the task lists for facility manager professionals.
Top Responsibilities for Facility Manager:
- Prepare detailed budgets and financial reports for properties.
- Manage and oversee operations, maintenance, administration, and improvement of commercial, industrial, or residential properties.
- Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties.
- Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums, mortgage, taxes, and incurred operating expenses.
- Meet with clients to negotiate management and service contracts, determine priorities, and discuss the financial and operational status of properties.
- Direct and coordinate the activities of staff and contract personnel and evaluate their performance.
- Prepare and administer contracts for provision of property services, such as cleaning, maintenance, and security services.
- Market vacant space to prospective tenants through leasing agents, advertising, or other methods.
- Act as liaisons between on-site managers or tenants and owners.
- Investigate complaints, disturbances, and violations and resolve problems, following management rules and regulations.
Quantifying impact on your resume
- Include the total square footage of the facilities managed to showcase the scale of your responsibilities.
- List the percentage of operational costs reduced through efficiency improvements to demonstrate financial impact.
- Quantify energy savings achieved through sustainable initiatives to highlight environmental stewardship.
- Detail the number of projects managed concurrently to show organizational skills.
- Report the reduction in maintenance response time, indicating improved service levels.
- State the value of capital improvement projects overseen to reflect your experience with large budgets.
- Specify the increase in facility usage or occupancy rates as a result of your management strategies.
- Present the number of compliance audits passed to emphasize a strong understanding of regulatory requirements.
Action verbs for your facility manager resume
Experience section for candidates with zero-to-none experience
While you may have less professional experience in the field, that doesn't mean you should leave this section of your resume empty or blank.
Consider these four strategies on how to substitute the lack of experience with:
- Volunteer roles - as part of the community, you've probably gained valuable people (and sometimes even technological capabilities) that could answer the job requirements
- Research projects - while in your university days, you may have been part of some cutting-edge project to benefit the field. Curate this within your experience section as a substitute for real-world experience
- Internships - while you may consider that that summer internship in New York was solely mandatory to your degree, make sure to include it as part of your experience, if it's relevant to the role
- Irrelevant previous jobs - instead of detailing the technologies you've learned, think about the transferable skills you've gained.
Recommended reads:
PRO TIP
Always remember that your facility manager certifications can be quantified across different resume sections, like your experience, summary, or objective. For example, you could include concise details within the expertise bullets of how the specific certificate has improved your on-the-job performance.
Facility manager resume skills section: writing about your hard skills and soft skills
Recruiters always care about the skill set you'd bring about to the facility manager role. That's why it's a good idea to curate yours wisely, integrating both hard (or technical) and soft skills. Hard skills are the technology and software you're apt at using - these show your suitability for the technical aspect of the role. They are easy to track via your experience, certifications, and various resume sections. Your soft skills are those personality traits you've gained over time that show how you'd perform in the specific team, etc. Soft skills are more difficult to qualify but are definitely worth it - as they make you stand out and show your adaptability to new environments. How do you build the skills section of your resume? Best practices point that you could:
- Include up to five or six skills in the section as keywords to align with the advert.
- Create a specific technical skills section to highlight your hard skills aptitude.
- Align the culture of the company you're applying to with your soft skills to determine which ones should be more prominent in your skills section.
- Make sure you answer majority of the job requirements that are in the advert within your skills section.
A facility manager's resume requires a specific skill set that balances both industry-specific hard skills with personal, soft skills. Discover the perfect mix for the facility manager role from our list:
Top skills for your facility manager resume:
Building Management Systems (BMS)
Computerized Maintenance Management Systems (CMMS)
Project Management Software
Energy Management Systems
AutoCAD
Safety Management Systems
Budgeting and Financial Reporting Tools
Environmental Management Software
Facility Maintenance Software
Inventory Management Systems
Communication
Leadership
Problem Solving
Time Management
Negotiation
Adaptability
Teamwork
Customer Service
Conflict Resolution
Decision Making
Next, you will find information on the top technologies for facility manager professonals from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license.
Top technologies for Facility Manager’s resume:
- Propertyware
- Yardi software
- Google Docs
- Microsoft Word
- Intuit QuickBooks
- Sage 50 Accounting
PRO TIP
If you failed to obtain one of the certificates, as listed in the requirements, but decide to include it on your resume, make sure to include a note somewhere that you have the "relevant training, but are planning to re-take the exams". Support this statement with the actual date you're planning to be re-examined. Always be honest on your resume.
Certifications and education: in-demand sections for your facility manager resume
Your academic background in the form of certifications on your resume and your higher degree education is important to your application.
The certifications and education sections pinpoint a variety of hard and soft skills you possess, as well as your dedication to the industry.
Add relevant certificates to your facility manager resume by:
- Add special achievements or recognitions you've received during your education or certification, only if they're really noteworthy and/or applicable to the role
- Be concise - don't list every and any certificate you've obtained through your career, but instead, select the ones that would be most impressive to the role
- Include the name of the certificate or degree, institution, graduation dates, and certificate license numbers (if possible)
- Organize your education in reverse chronological format, starting with the latest degree you have that's most applicable for the role
Think of the education and certification sections as the further credibility your facility manager resume needs to pinpoint your success.
Now, if you're stuck on these resume sections, we've curated a list of the most popular technical certificates across the industry.
Have a look, below:
The top 5 certifications for your facility manager resume:
- Certified facility manager (CFM) - International Facility Management Association (IFMA)
- Facilities Management Professional (FMP) - International Facility Management Association (IFMA)
- Building Owners and Managers Institute (BOMI) Certified Manager of Commercial Properties (CMCP)
- Sustainability Facility Professional (SFP) - International Facility Management Association (IFMA)
- Systems Maintenance Administrator (SMA) - Building Owners and Managers Institute (BOMI)
The content below includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top associations for facility manager professionals.
Top US associations for a Facility Manager professional
- Building Owners and Managers Association International
- Building Owners and Managers Institute
- CCIM Institute
- Community Associations Institute
- Institute of Real Estate Management
PRO TIP
Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.
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The ideal facility manager candidate resume summary or objective
You may have heard that your resume top one-third plays an important part in your application.
It basically needs to show strong alignment with the job advert, your unique skill set, and your expertise.
Both the resume summary and resume objective could be used to ensure you've shown why you're the best candidate for the role.
Use the:
- Resume objective to pinpoint your current successes, that are applicable to the field, and your vision for your career. Remember to state how you see yourself growing within this new career opportunity.
- Resume summary as an instrument to pinpoint what is most applicable and noteworthy form your professional profile. Keep your summary to be no more than five sentences long.
At the end of the day, the resume summary or objective is your golden opportunity to shine a light on your personality as a professional and the unique value of what it's like to work with you.
Get inspired with these facility manager resume examples:
Resume summaries for a facility manager job
- With over a decade of proven excellence optimizing facilities for peak operational performance at a top-tier pharmaceutical firm, this detail-oriented manager boasts significant expertise in HVAC systems, space planning, and regulatory compliance, culminating in an award-winning building redesign that improved energy efficiency by 30%.
- Transitioning from a decorated 15-year career in hospitality management, this adept professional is applying a strong track record in team leadership, budget management, and stellar customer service to deliver top-notch facility operations, driven by a passion for sustainable building practices.
- Stepping into the facility management realm from a successful tenure in IT project coordination, this individual is eager to leverage cross-functional team leadership abilities, proficiency in systems automation, and a keen eye for process improvement to enhance facility dynamics and operational workflow.
- Eager to employ strategic planning and communication skills honed over six years as an operations supervisor, a driven candidate seeks to ensure the optimal function and safety of facilities while fostering an environment of continuous improvement and staff development within the complex demands of healthcare infrastructure maintenance.
- Launching a career in facility management with an educational foundation in environmental science and internship experience in green building initiatives, this passionate newcomer aims to contribute to sustainability goals and modern maintenance practices while growing with a forward-thinking organization.
- As a recent graduate in architecture with a certification in energy management, this enthusiastic newcomer is ready to apply a fresh perspective on space optimization, keen project management abilities, and a commitment to operational excellence in an entry-level facility management role.
Optimize your resume summary and objective for ATS
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Average salary info by state in the US for facility manager professionals
Local salary info for Facility Manager.” Source: My Next Move, National Center for O*NET Development. Accessed 10/15/2024
| State | Average Salary (in USD) |
|---|---|
| US National Average | $62,850 |
| California (CA) | $69,560 |
| Texas (TX) | $61,230 |
| Florida (FL) | $63,540 |
| New York (NY) | $96,110 |
| Pennsylvania (PA) | $62,320 |
| Illinois (IL) | $66,810 |
| Ohio (OH) | $49,220 |
| Georgia (GA) | $62,070 |
| North Carolina (NC) | $61,260 |
| Michigan (MI) | $58,880 |
Four more sections for your facility manager resume
Your facility manager resume can be supplemented with other sections to highlight both your personality and efforts in the industry. Use the ones you deem most relevant to your experience (and the role):
- Awards - to celebrate your success;
- Interests - to detail what you're passionate about outside of work (e.g. music, literature, etc.);
- Publications - to show your footprint in the wider community;
- Projects - to pinpoint noteworthy achievements, potentially even outside of work.
Key takeaways
- Invest in a concise facility manager professional presentation with key resume sections (e.g. header, experience, summary) and a simple layout;
- Ensure that the details you decide to include in your resume are always relevant to the job, as you have limited space;
- Back up your achievements with the hard and soft skills they've helped you build;
- Your experience could help you either pinpoint your professional growth or focus on your niche expertise in the industry;
- Curate the most sought-after certifications across the industry for credibility and to prove your involvement in the field.
