As a facilities manager, effectively illustrating the complexity of your project management experience and technical skills on a resume can be a significant challenge. Our comprehensive guide will provide you with tailored strategies to highlight your expertise and accomplishments in a clear and impactful way, ensuring your resume stands out to potential employers.
- Get inspired from our facilities manager resume samples with industry-leading skills, certifications, and more.
- Show how you can impact the organization with your resume summary and experience.
- Introducing your unique facilities manager expertise with a focus on tangible results and achievements.
If the facilities manager resume isn't the right one for you, take a look at other related guides we have:
- Handyman Resume Example
- Janitor Resume Example
- Landscaping Resume Example
- Cable Technician Resume Example
- Housekeeping Manager Resume Example
- Electronic Technician Resume Example
- Maintenance Manager Resume Example
- Maintenance Technician Resume Example
- Housekeeper Resume Example
- Cleaning Manager Resume Example
Facilities Manager resume format made simple
You don't need to go over the top when it comes to creativity in your Facilities Manager resume format .
What recruiters care about more is the legibility of your Facilities Manager resume, alongside the relevancy of your application to the role.
That's why we're presenting you with four simple steps that could help your professional presentation check all the right boxes:
- The reverse-chronological resume format is the one for you, if you happen to have plenty of relevant (and recent) professional experience you'd like to showcase. This format follows a pretty succinct logic and puts the focus on your experience.
- Keep your header simple with your contact details; a headline that details the role you're applying for or your current job; and a link to your portfolio.
- Ensure your resume reaches an up-to-two-page limit, only if you happen to be applying for a more senior role or you have over a decade of relevant experience.
- Save your Facilities Manager resume as a PDF to retain its structure and presentation.
Upload & Check Your Resume
Drop your resume here or choose a file. PDF & DOCX only. Max 2MB file size.
PRO TIP
If you happen to have plenty of certificates, select the ones that are most applicable and sought-after across the industry. Organize them by relevance to the role you're applying for.
Traditional sections, appreciated by recruiters, for your facilities manager resume:
- Clear and concise header with relevant links and contact details
- Summary or objective with precise snapshot of our career highlights and why you're a suitable candidate for the facilities manager role
- Experience that goes into the nuts and bolts of your professional qualifications and success
- Skills section(-s) for more in-depth talent-alignment between job keywords and your own profile
- Education and certifications sections to further show your commitment for growth in the specific niche
What recruiters want to see on your resume:
- Proven experience in facilities management or building operations with a focus on maintaining a safe and efficient working environment.
- Knowledge of building systems and infrastructure, including HVAC, electrical, and plumbing, to ensure proper maintenance and compliance with regulations.
- Strong project management skills showcasing the ability to oversee renovation projects, manage contractors, and coordinate with multiple stakeholders.
- Proficiency in budgeting and financial management, with a track record of effectively controlling costs and optimizing resource allocation.
- Excellent communication and leadership abilities to effectively manage facility staff and ensure coordinated efforts in emergency response and daily operations.
Creating your facilities manager resume experience to catch recruiters' attention
Remember that for the facilities manager role, hiring managers are looking to see how your expertise aligns with their requirements. Here's where your resume experience section can help out. Make sure you:
- Include mainly roles that are relevant to the facilities manager job you're applying for;
- Don't go too far back in your experience - recruiters will only care what you did a decade ago if it's really important for the facilities manager role;
- Each bullet you include should say what you did, followed by the skills you used and the actual end result of your efforts;
- Quantify each of your achievements with numbers and possibly the overall effect it had on the organization;
- Highlight transferrable skills - or personal skills you've attained thanks to past jobs - that could be applicable within your potential workplace. This would showcase your unique value as a professional.
Formatting the experience section of your resume doesn't have to be an over-the-top deep dive into your whole career. Follow the facilities manager resume examples below to see how industry-leading professionals are presenting their experience:
- Led a team of 30 facilities staff for a 1 million square-foot office park, reducing energy consumption by 20% through the implementation of a new HVAC control system.
- Managed a budget of $5M for facility maintenance, repairs, and upgrades, successfully completing all annual fiscal plans within +/- 2% of projected costs.
- Oversaw the transition to eco-friendly cleaning supplies and techniques that improved indoor air quality and employee wellness scores by 15%.
- Directed facilities operations for a prominent university managing over 50 buildings and serving over 20,000 students and faculty, resulting in a 25% improvement of campus safety measures.
- Implemented a centralized maintenance request system to streamline operations, improving response time by 35% and increasing user satisfaction by 40%.
- Negotiated and secured contracts with vendors for campus-wide improvements, delivering projects 10% under budget and enhancing facility services without interrupting educational programs.
- Spearheading a digital transformation of facility management processes by integrating IoT for 15 buildings, yielding a 30% decrease in maintenance turnaround times.
- Developed a comprehensive disaster recovery plan that was executed during a major power outage, maintaining 100% uptime of critical systems and infrastructure.
- Championed a diversity initiative within the facilities team, increasing the representation of underrepresented groups by 20% within two years.
- Implemented a space optimization project across 10 office locations that reduced real estate costs by $1.2M annually while enhancing employee satisfaction and productivity.
- Executed a company-wide sustainability program, achieving a LEED Gold certification for the headquarters and reducing overall carbon footprint by 18%.
- Partnered with HR to deploy a workplace wellness program, resulting in a 12% decrease in staff turnover and a 22% increase in employee engagement scores.
- Managed the build-out and renovation of a new 300,000 square-foot corporate facility on time and $500,000 under budget, incorporating state-of-the-art energy-efficient technologies.
- Coordinated with IT and security teams to enhance infrastructure, which improved data security measures by 30% and virtually eliminated system downtimes.
- Orchestrated a vendor consolidation strategy that improved service quality and yielded cost savings of 15% annually for all maintenance contracts.
- Launched a preventive maintenance program that extended the life of critical equipment by 5 years, reducing capital expenditures by 25% over a 3-year period.
- Streamlined office relocation processes, resulting in minimal downtime with over 500 employees transitioned across four major relocations without workflow interruptions.
- Cultivated a culture of safety that achieved an exceptional record of 2 years without a workplace incident, attributed to rigorous training and awareness campaigns.
- Developed business continuity plans for all major utility systems, ensuring 98% operational uptime and mitigating potential business disruptions.
- Led a cross-functional team in the post-merger integration of facility operations from two large corporations, achieving synergy savings of 20% in the first year.
- Instituted a smart-building initiative integrating advanced sensor technology which reduced manual monitoring by 50% and enhanced building systems efficiency.
- Orchestrated the strategic planning and execution of an office expansion project that increased capacity by 40% while achieving a modern and collaborative work environment.
- Led the adoption of a comprehensive waste management system that diverted 65% of waste from landfills and was recognized with an Environmental Achievement Award.
- Implemented a robust asset management system to track and maintain over 10,000 facility assets, achieving an equipment reliability rate of 99.5% and reducing downtime.
Quantifying impact on your resume
- Detail the total square footage of the facilities managed to showcase the extent of your responsibilities.
- Include the percentage of cost savings achieved through efficient facility management and operational improvements.
- Mention the number of projects completed on time and within budget to demonstrate project management abilities.
- Quantify the reduction in energy consumption or waste as a result of sustainability initiatives implemented.
- State the number of direct reports overseen to illustrate leadership and people management skills.
- List the dollar value of the facility budgets managed to evidence financial acumen.
- Highlight the percentage increase in asset value due to facility upgrades or preventive maintenance.
- Provide the exact number of regulation compliance standards met or exceeded to show diligence and attention to legal constraints.
Action verbs for your facilities manager resume
Remember these four tips when writing your facilities manager resume with no experience
You've done the work - auditing the job requirements for keywords and have a pretty good idea of the skill set the ideal candidate must possess.
Yet, your professional experience amounts to a summer internship .
Even if you have limited or no professional expertise that matches the role you're applying for, you can use the resume experience section to:
- List extracurricular activities that are relevant to the job requirements. Let's say you were editor-in-chief of your college newspaper or part of the engineering society. Both activities have taught you invaluable, transferrable skills (e.g. communication or leadership) that can be crucial for the job;
- Substitute jobs with volunteer experience. Participating in charity projects has probably helped you develop an array of soft skills (e.g. meeting deadlines and interpersonal communications). On the other hand, volunteering shows potential employers more about you: who you are and what are the causes you care about;
- Align job applications with your projects. Even your final-year thesis work could be seen as relevant experience, if it's in the same industry as the job you're applying for. Ensure you've listed the key skills your project has taught you, alongside tangible outcomes or your project success;
- Shift the focus to your transferrable skills. We've said it before, but recruiters will assess your profile upon both job requirements and the skills you possess. Consider what your current experience - both academic and life - has taught you and how you've been able to develop your talents.
Recommended reads:
PRO TIP
The more trusted the organization you've attained your certificate (or degree) from, the more credible your skill set would be.
Facilities Manager resume skills: the essential hard skills and soft skills checklist
Ultimately, your Facilities Manager resume should hint to recruiters that you possess an array of talents that are indispensable to the role.
For example, listing the technologies and software you're apt at using (or your hard skills) and how you apply them in your day-to-day responsibilities would ensure you meet the technical requirements of the role.
But is this enough to ensure that you make a good impression on recruiters?
Go a step further by detailing the soft skills or personality traits you've attained thanks to your work and life experience.
The best way to balance hard skills and soft skills on your Facilities Manager resume is by:
- Highlighting up to three of your most noteworthy career accomplishments in a separate section.
- Listing at least one hard skill and one soft skill you've used to solve a particular challenge or problem.
- Feature niche skills and technologies that would help you stand out amongst candidates.
- Think back on the social impact your efforts have had towards improving the work environment - were you able to always maintain a professional ethic, while enhancing the team culture? Write about your contribution to the role, department, or organization itself as a metric of success.
The skills section of your resume provides you with plenty of opportunities to detail your technical and personal traits.
All you have to do is select the talents that best fit your application and expertise. Make note of some of the most prominent hard and soft skills across the industry from our list:
Top skills for your facilities manager resume:
Building Maintenance
Operations Management
Project Management
Contract Negotiation
Health and Safety Regulations
Facility Inspections
Energy Management
Budgeting and Cost Control
Space Planning
HVAC Systems Knowledge
Leadership
Problem Solving
Communication
Attention to Detail
Decision Making
Negotiation
Time Management
Adaptability
Strategic Thinking
Teamwork
PRO TIP
If you're in the process of obtaining your certificate or degree, list the expected date you're supposed to graduate or be certified.
Certifications and education: in-demand sections for your facilities manager resume
Your academic background in the form of certifications on your resume and your higher degree education is important to your application.
The certifications and education sections pinpoint a variety of hard and soft skills you possess, as well as your dedication to the industry.
Add relevant certificates to your facilities manager resume by:
- Add special achievements or recognitions you've received during your education or certification, only if they're really noteworthy and/or applicable to the role
- Be concise - don't list every and any certificate you've obtained through your career, but instead, select the ones that would be most impressive to the role
- Include the name of the certificate or degree, institution, graduation dates, and certificate license numbers (if possible)
- Organize your education in reverse chronological format, starting with the latest degree you have that's most applicable for the role
Think of the education and certification sections as the further credibility your facilities manager resume needs to pinpoint your success.
Now, if you're stuck on these resume sections, we've curated a list of the most popular technical certificates across the industry.
Have a look, below:
The top 5 certifications for your facilities manager resume:
- Certified Facility Manager (CFM) - International Facility Management Association (IFMA)
- Facilities Management Professional (FMP) - International Facility Management Association (IFMA)
- Building Owners and Managers Institute (BOMI) Certified Manager of Commercial Properties (CMCP)
- Building Operator Certification (BOC) - Building Operators Certification Program
- Systems Maintenance Administrator (SMA) - Building Owners and Managers Association (BOMA)
PRO TIP
If the certificate you've obtained is especially vital for the industry or company, include it as part of your name within the resume headline.
Recommended reads:
Writing the facilities manager resume summary or objective: achievements, keywords, dreams, and more
Deciding on whether to include a resume summary or resume objective should entirely depend on your career situation.
If you have:
- Plenty of relevant achievements you'd like to bring recruiters' focus to, make use of the resume summary. Ensure each of your achievements is quantified with concrete proof (e.g. % of cases solved).
- Less applicable experience, utilize the resume objective. Within the objective include a few noteworthy, past successes, followed up by your professional dreams.
As a bonus, you could define in either your facilities manager resume summary or objective what makes you the perfect candidate for the role.
Think about your unique hard and soft skills that would make your expertise even more important to the job.
These facilities manager professionals have completely covered the formula for the ideal resume introduction:
Resume summaries for a facilities manager job
- With over 15 years leading facility operations across multiple sectors, including healthcare and education, I bring a blend of expertise in environmental sustainability, emergency response planning, and compliance protocols. Key achievements include a 30% reduction in energy costs through strategic initiatives and the successful coordination of infrastructure upgrades worth $5M, enhancing operational efficiency and safety.
- Transitioning from a decade-long career in hospitality management to facilities management, I leverage mastery in customer service, vendor negotiations, and space optimization, aiming to apply these skills in a new context. I championed a property renovation project that increased guest satisfaction scores by 40%, demonstrating my capacity for project management and cross-functional team leadership.
- As a certified Project Management Professional making a career pivot into facilities management after 12 years in construction, I offer a robust understanding of building systems, retrofitting projects, and safety compliance. My crowning achievement was the on-time, under-budget delivery of a $10M civic center renovation, showcasing my exceptional planning and coordination abilities.
- Passionate about creating efficient, safe, and welcoming environments, I seek to apply my fresh perspective and strong desire to facilitate operational excellence in a facilities management role. Eager to learn and contribute, my objective is to integrate innovative sustainability practices and advanced technology to streamline facility workflows and improve user experiences.
- Dedicated to making a meaningful impact within the facilities management sector, I aim to employ my proactive problem-solving skills and keen attention to detail to ensure the seamless operation and maintenance of building systems. While new to the field, I am committed to continual learning and implementing best practices to optimize resource use and provide outstanding facility support.
- Offering over 20 years of experience in facilities management within the demanding retail sector, I specialize in strategic planning, asset management, and innovative process improvement. Recognized for implementing a predictive maintenance program that reduced downtime by 45% across 100+ locations, I excel at enhancing longevity and reliability of critical systems.
What else can you add to your facilities manager resume
What most candidates don't realize is that their facilities manager resumes should be tailored both for the job and their own skillset and personality.
To achieve this balance between professional and personal traits, you can add various other sections across your resume.
Your potential employers may be impressed by your:
- Awards - spotlight any industry-specific achievements and recognitions that have paved your path to success;
- Languages - dedicate some space on your facilities manager resume to list your multilingual capabilities, alongside your proficiency level;
- Publications - with links and descriptions to both professional and academic ones, relevant to the role;
- Your prioritization framework - include a "My Time" pie chart, that shows how you spend your at-work and free time, would serve to further backup your organization skill set.
Key takeaways
We trust that this Enhancv guide has been informative and useful. To summarize the essential points:
- Opt for a simple and readable format, focusing more on your facilities manager achievements rather than just duties;
- Emphasize your accomplishments in the facilities manager experience section over mere responsibilities;
- If lacking relevant experience, utilize various resume sections like education and volunteering to demonstrate your suitable skill set;
- Never overlook the significance of pertinent higher education, training, and certifications;
- Incorporate diverse sections in your resume to highlight not just your skills expertise but also your personality.
