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Professional Administrative Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Administrative Assistant cover letter. Just replace personal information, company application data and achievements with your own.

Kathie Guerra
Administrative Assistant
(558) 333-1333
Deux-Plateaux Les Perles, Abidjan

Human Resources Department
African Development Bank Group
                                                                                                                                                                              Abidjan, November 11th 2019
Response to the job offer: Administrative Assistant AHAI0
(Administrative Assistant to the Director of the Department of Agriculture and Agro-Industry)

Dear Sir / Madam,

I am delighted to apply for the position of Administrative Assistant as advertised on your careers page. I have provided administrative support to senior management and would like to use my skills for the success of the African Development Bank Group. 

Over the last five years, I've built my career using the motto: work smarter. I'm the person who constantly finds ways to boost office efficiency, record expenses in an efficient and timely manner and exerts efforts to tap into digital systems for office planning and paperwork.

These experiences made me an essential support for the management team because my role as coordinator also required the preparation of meetings, the taking of notes, the preparation of business trips, the holding of agendas, the tracking of expenses in human resources and the purchase / management of office supplies.

Throughout the years, I have developed strong writing and editing skills. For example, one of my main tasks was to produce ISO compliant documents. This required meticulous writing and editing skills, as well as the ability to synthesize the company's operational plan and its values. I have prepared dozens of management reports and received praise for the clarity of my writings.

I also gained extensive experience in information processing through information management systems and databases. My experience in the private sector allowed me to become familiar with the concept of administrative budget. Especially due to my role as coordinator between staff, management and employees.

I have been very involved in tracking expenses and reviewing issues that slow down the completion of our mandates. My rigor and sense of observation will be my strengths in integrating the African Development Bank Group.

Let me underline the main reasons why I should be the administrative assistant you are looking for:

• Ability to oral and written communication in French, English and West African dialects in particular;
• Excellent organization and multitasking skills;
• Good interpersonal skills, in a multicultural environment.;
• ISO quality and environmental certification.

I am convinced that my experience in managing and my editorial skills make me an excellent candidate for this administrative assistant position in your department. I am looking forward to meeting you for more details.


Kathie Guerra TRAORÉ

Would a good cover letter increase your chances of landing an interview? Yes.

Do we have any specific tips for Administrative Assistant applications? Yes.

Are cover letters the same as resumes, but longer? Definitely not!

So what are cover letters?

Well, great cover letters give you the opportunity to tell a personal story, while making the right impression and proving you’re the best candidate at the same time.

Need more details? Let’s dive deep.

How to write the perfect administrative assistant cover letter

So what’s the difference between a cover letter and a resume?

In short – the resume showcases your achievements and skills, while the cover letter focuses more on your personality and motivations.

Of course, you should mention some of your relevant skills in the cover letter as well. But make sure you’re not repeating your resume word by word.

Now let's move on to the things that make every cover letter great!

Choose the right salutation and craft an introduction that gets you remembered

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

  • Dear Human Resources Manager
  • Dear Mr. Johnson
  • Dear Head of [team you're applying for]
  • Dear Nathan Lovelace

The introduction of your Administrative Assistant cover letter is what will get you remembered. But how can you make sure that your opening line is good enough?

Rumor has it, many people out there have started using phrases like “I found your job advert on website X and decided to apply” ever more often. But more importantly – that recruiters are already getting tired of it.

So instead of saying what everyone else is saying, we advise you to go for a more honest approach. Begin your cover letter by explaining what excites you about the company and how this excitement will help you on your journey towards success.

Combine your soft and hard skills for an unbeatable match!

Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Administrative Assistant cover letter, you need to be a bit more creative.

The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.

Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.

And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.

Show that you did your research before applying

Having a paragraph that shows you’re aware of the company and the issues it faces is always a good idea. It proves your enthusiasm to join the team and makes a great impression.

For bonus points, you could also share how some of your strengths could help resolve company or even industry problems.

End in an actionable way

Using the right words to end your Administrative Assistant cover letter is essential for two reasons.

First, it supports the great first impression you’ve already made. Second, it’s a way to express your gratitude for the recruiter’s time and consideration.

The closing line you choose depends on your preferences and the company culture. If you want to be on the safe side, stick to more traditional phrases, such as “Looking forward to hearing from you” and “Thank you for your consideration”.

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Become the center of attention with a matching Administrative Assistant resume

Matching your cover letter with an equally good resume will without a doubt put you in front of other applicants.

Check out our Administrative Assistant resume writing tips or talk to an expert for some valuable tips and guidance.