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Professional Office Administrator Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Office Administrator cover letter. Just replace personal information, company application data and achievements with your own.

Office Administrator
Colorado, US
Cover Letter
Hi Hiring Team,

Do you need someone to take care of the little things around the office? Someone who can keep the coffee brewing and the printers stocked? I'm your girl. I excel at handling the day-to-day needs of a busy office.

I understand that it can be hard to find the right person for an office administrator role, so I wanted to take a moment to highlight some of my skills and how they could benefit your company. Furthermore, I am a hard worker with a can-do attitude. I have a proven track record of being able to handle multiple tasks simultaneously while paying attention to detail.

I am organized and have a knack for keeping things in order. This, coupled with my accounting and bookkeeping skills, makes me the ideal candidate for this position. For example, at my previous job, I created an Excel sheet where I detailed all of our expenses and income. It allowed us to see where we could cut costs and increase revenue. As a result, we avoided any financial difficulties.

Plus, I have a few tricks up my sleeve to keep morale high. Need someone to lead the charge on company team-building? I've got this. I am a people person and am always willing to lend a helping hand when needed.

In particular, I have strong organizational and interpersonal skills that would be beneficial in managing day-to-day operations. I have also been working as an Office Administrator for the past few years, and I have developed excellent administrative skills. I am a pro at handling paperwork and files.

I believe that I could be a valuable asset to your team, and I am eager to put my skills to use in this role. I am available to start immediately, and I look forward to discussing the position with you further. Thank you for your time and consideration. I hope you have a wonderful day!

Jessica Lee

According to some experts, finding exciting job adverts is one of the most challenging problems job-seekers need to deal with.

But according to our own research, conveying your enthusiasm to a one-page cover letter might prove to be even more challenging.

After all, you don’t want a bland and boring cover letter to represent you, we get it.

But how can you make a strong first impression in just a few lines?

Below, you’ll find the best Office Administrator cover letter tips and examples that will help you find out.

Make your office administrator cover letter stand out

So what’s the difference between a cover letter and a resume?

In short – the resume showcases your achievements and skills, while the cover letter focuses more on your personality and motivations.

Of course, you should mention some of your relevant skills in the cover letter as well. But make sure you’re not repeating your resume word by word.

Now let's move on to the things that make that cover letter great!

How to choose the most suitable salutation and make a good impression

Choosing the right salutation might be tough – we get it. After all, you don’t want to sound way too formal or too friendly.

There are some things that should definitely be taken into consideration when it comes to addressing your cover letter. First and foremost comes the recruiter’s name.

Even if you don’t know who the person reading your cover letter might be, try to find out. Check company websites or social media profiles or even media articles.

If this doesn’t help, you can go for traditional gender-neutral salutations that don’t require knowing the hiring manager’s name.

Here are some of our favorites:

  • Dear Hiring Manager,
  • Dear Head of [team you're applying for],
  • Dear [company name] Recruiter,
  • Dear Alex Johnson

The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.

In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.

Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.

Link your hard and soft skills to your achievements

Although you’ve probably listed (or are planning to list) your hard skills on your resume, don’t forget to mention them in your cover letter as well. One way to do that is by telling a personal story.

You can share how some of your skills or qualities have helped you achieve goals in the past. Or perhaps you want to talk about the things that help you get over challenges. You decide.

Naturally, both hard and soft skills should be present here. It’s especially important to include skills and qualifications that have been mentioned as part of the job description or the requirements section of the advert. This will help you pass applicant tracking systems that screen documents for certain keywords.

Prove that you're familiar with the company

Showing that you’ve researched the company and are familiar with it is a good way to prove your work-readiness.

It will also point the recruiter to the fact that your skills and qualifications will have a long-term impact on the company. Just link some of your strengths to the ways in which current or potential issues can be resolved.

Choose the right ending

The last paragraph of your cover letter should briefly sum up the whole text. This is the time to express your motivation to get to the next step of the hiring process, but also your gratitude for the reader’s time and consideration.

You can be creative or use traditional closing lines here – it all depends on your preference and the company culture.

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Pair your cover letter with an equally good Office Administrator resume

Pairing your strong cover letter with a great resume can never be a bad idea. In fact, that’s one of the best ways to show you’re the ideal candidate for the position.

Tell your story with confidence with a job-winning Office Administrator resume template.

Still not sure what your cover letter should look like? Hire an expert to help you!