Crafting a school administrative assistant cover letter can be daunting, especially if you're in the throes of job applications and realize this critical piece is missing. While your resume showcases your work history, your cover letter is your chance to highlight a career-defining moment that you're truly proud of. It's about striking the perfect balance between professionalism and personal touch, avoiding stale clichés, and keeping it concise—no more than a page. Let's dive into how you can make your cover letter stand out.
- Write a school administrative assistant cover letter that helps you stand out (and get the job);
- Understand how to start and end your school administrative assistant cover letter with the appropriate greeting;
- What to include in the body of your school administrative assistant cover letter to put your best foot forward;
- Your most important achievements - how to present them as part of your school administrative assistant cover letter.
And if you want to make your life even easier, simply drag and drop your school administrative assistant resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.
If the school administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:
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School Administrative Assistant cover letter example
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- Emphasizing relevant experience by noting the successful orchestration of the transition to a digital record-keeping system showcases a significant achievement that aligns with modern administrative functions.
- Highlighting leadership and initiative in creating a professional development series demonstrates a proactive approach and commitment to team growth, which is valuable in roles that involve mentorship or team coordination.
- Quantifying improvements such as the 50% decrease in paper use and a 30% increase in department efficiency provides concrete evidence of the candidate's ability to deliver results and drive organizational success.
Five tips on formatting your school administrative assistant cover letter
Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your school administrative assistant cover letter?
Make sure to include the following:
- Header and Salutation;
- Introductory paragraph;
- Body paragraph;
- Closing paragraph;
- Signature (this one is up to you).
Remember to use the same modern, simple font for your school administrative assistant cover letter as you did for your resume (e.g. Lato, Rubik, etc.)
Ensure your school administrative assistant cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates.
Once completed, use our cover letter builder to export your school administrative assistant cover letter in the best format to keep your information intact - PDF.
At the end of the day, your school administrative assistant cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.
The top sections on a school administrative assistant cover letter
Header: This section includes your contact information, the date, and the recipient's details, establishing a professional tone and providing the necessary information for the recruiter to contact you.
Greeting: A proper greeting sets a polite and personalized tone, addressing the hiring manager or school principal by name, showing attention to detail and custom-fit professionalism for the school environment.
Introduction: The introduction should briefly mention your interest in the administrative assistant position and your passion for supporting educational institutions, which hints at your alignment with the school's values and culture.
Body: In this section, detail your relevant experience, particularly in educational or administrative settings, showcasing skills in communication, organization, and student engagement that are critical to a school administrative assistant role.
Closing: Conclude your cover letter by reiterating your enthusiasm for contributing to the success of the school, with a call-to-action that encourages the recruiter to schedule an interview, demonstrating proactivity and eagerness inherent to effective administrative support.
Key qualities recruiters search for in a candidate’s cover letter
- Exceptional Organizational Skills: For managing schedules, records, and office inventory effectively.
- Strong Communication Abilities: To clearly converse with students, parents, and staff both verbally and in writing.
- Proficiency in Office Technology: To handle data entry, manage school software systems, and efficiently produce documents and spreadsheets.
- Attention to Detail: For accurately maintaining student records, scheduling, and ensuring compliance with educational regulations.
- Interpersonal Skills: To foster a welcoming environment for students and visitors while collaborating smoothly with educators and administrators.
- Problem-Solving Aptitude: To address and resolve administrative issues swiftly and maintain the smooth operation of school functions.
How to start your school administrative assistant cover letter: with a greeting, of course
Have you ever considered just how powerful a personalized salutation can be?
We sure have news for you! Your school administrative assistant cover letter should start with the right salutation to recruiters, nurturing a sense of respect and individuality.
Greet recruiters by using their first name (e.g. "Dear Tom" or "Dear Patricia") if you've previously established contact with them.
Otherwise, opt out for the less familiar, "Dear Ms. Peaches" or "Dear Ms Kelsey", if you've found the recruiter's name on LinkedIn or a corporate website.
"To whom it may concern" is never a good option, as it creates a sense that you've been sending out your school administrative assistant cover letter to anyone. Instead, use "Dear HR team" or "Dear (company name) recruiter" for a feeling of exclusivity.
List of salutations you can use
- Dear Hiring Manager,
- Dear [School Name] Administration,
- Dear [Recipient's Title and Last Name],
- Dear Members of the Hiring Committee,
- Dear Director [Last Name],
- Dear Principal [Last Name],
Your school administrative assistant cover letter introduction and the value you bring
Moving on from the "Dear Recruiter" to your professional introduction.
Use those first two sentences of your school administrative assistant cover letter to present the biggest asset you'd bring to the organization.
Don't go into too much detail about your achievement or the skill set, but instead - go straight for the win.
That is - what is your value as a professional?
Would you be able to build stronger, professional relationships in any type of communication? Or, potentially, integrate seamlessly into the team?
Structuring your school administrative assistant cover letter body to add more value
You've hinted at your value as a professional (this may be your passion for the job or interest in the company) in your introduction.
Next, it's time to pan out the body or middle of your school administrative assistant cover letter.
When creating your resume, you've probably gone over the advert a million times to select the most relevant skills.
Well, it's time to repeat this activity. Or just copy and paste your previous list of job-crucial requirements.
Then, select one of your past accomplishments, which is relevant and would impress hiring managers.
Write between three and six paragraphs to focus on the value your professional achievement would bring to your potential, new organization.
Tell a story around your success that ultimately shows off your real value as a professional.
Two ideas on how to end the final paragraph of your school administrative assistant cover letter
Closing your school administrative assistant cover letter, you want to leave a memorable impression on recruiters, that you're a responsible professional.
End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.
Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.
Keep this in mind when writing your zero experience school administrative assistant cover letter
Even though you may not have any professional experience, your school administrative assistant cover letter should focus on your value.
As a candidate for the particular role, what sort of skills do you bring about? Perhaps you're an apt leader and communicator, or have the ability to analyze situations from different perspectives.
Select one key achievement from your life, outside work, and narrate a story that sells your abilities in the best light.
If you really can't think of any relevant success, you could also paint the picture of how you see your professional future developing in the next five years, as part of the company.
Key takeaways
Your school administrative assistant cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:
- Chose no more than one achievement, which you'd be talking about in the body of your school administrative assistant cover letter, by focusing on skills and outcomes;
- Address recruiters with their first or last name, or "Dear Hiring Manager" in your school administrative assistant cover letter greeting;
- Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
- Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
- Close your school administrative assistant cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.
