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Data Entry Cover Letter

Professional Data Entry Cover Letter Example for 2023

Read for inspiration or use it as a base to improve your own Data Entry cover letter. Just replace personal information, company application data and achievements with your own.

NEAL JOSEPH
Data Entry Specialist
+1-555-0100
nealjoseph@gmail.com
Toronto, Canada
Dear Recruiter,
My name is Neal Joseph. I am writing to you as I am interested in the position of Data Entry with your company.

I am confident that I would be a great fit for this role due to my many years of experience in the field and my eagerness to help take Koepp Inc to the next level.
My previous role at Drouin S.A.R.L. led me to grow as a professional. During my employment, I Entered 1000+ records per day, including health-related data, customer and employee information, invoices, statements, and expenses into the computer system for processing
and
Excellent knowledge and compliance of HIPAA requirements
.

In addition, I am experienced in Invoicing, Reporting, and Expenses.

I believe my qualifications can be of great use to your company and I am eager to apply them to the role.
Should you decide to move forward with an interview, please reach out to me! I would be happy to answer any questions you may have and discuss how I can help your company.
You may notice there is a gap in my employment history on my resume. During this time, I decided to go back and further pursue my studies. This has broadened both my personal and professional horizons, and I gained valuable knowledge and skills that have helped me on my career path.
Sincerely,
Neal Joseph

Writing a Data Entry cover letter might feel like skating on thin ice – choosing between buzzwords mentioned in the job description and original content, while worrying about making even the slightest mistake.

And what can make this experience a bit more fun and exciting? You guessed it. Relying on expert advice and examples.

Luckily, we have you covered. Check out our tips on writing a memorable cover letter below.

Have a data entry cover letter that tells your story

data entry coverletter.png

There are several things you need to do if you want to make your cover letter stand out.

First and foremost, make sure to stick to a tone of voice that is either formal and more on the traditional side or completely matches the company culture.

Second, make sure you’re not just re-writing your resume. Rather, build upon it.

And third, focus on achievements and motivations, rather than plainly listing your hard skills.

Now, if you want to stay on top of your cover letter game, we’ve got some additional tips for you.

Use an appropriate salutation and write a powerful introduction

Addressing your cover letter to a person is always something you should aim to do.

But finding who's responsible for the recruitment process might not be the easiest thing. We get it.

In such cases, we advise you to stick to the gender-neutral cover letter salutations.

Here are some examples of suitable classic salutations:

  • To the Human Resources Department,
  • Dear [company name] Recruiter,
  • Dear Angela Stone,
  • To the Recruitment Team

The introduction of your Data Entry cover letter is what will get you remembered. But how can you make sure that your opening line is good enough?

Rumor has it, many people out there have started using phrases like “I found your job advert on website X and decided to apply” ever more often. But more importantly – that recruiters are already getting tired of it.

So instead of saying what everyone else is saying, we advise you to go for a more honest approach. Begin your cover letter by explaining what excites you about the company and how this excitement will help you on your journey towards success.

Link your hard and soft skills to your achievements

Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Data Entry cover letter, you need to be a bit more creative.

The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.

Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.

And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.

Prove your passion about the company

How can you prove your excitement about the company? By showing that you’ve taken the time to research its issues, goals, and plans. You can also link them to your skills and experience if you want to show that you're really a strong candidate.

In addition to making a great impression, researching the company will help you find out if you really want to be part of this team or not. After all, interviewing is a two-way process.

End on a positive note

While the introduction is the best way to make a good impression, using the right words to end your cover letter can help you get a callback.

Our advice is to make sure that your closing line matches the company culture. However, “Looking forward to hearing from you” and other traditional phrases are always a safe choice.

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Land a job interview by pairing your Data Entry cover letter with a great resume


Having a professional Data Entry cover letter is great, but pairing it with an equally good resume will help you beat luck.

Check out our Data Entry resume writing guidelines or hire an expert to guide you.

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