Professional HR Administrative Assistant Cover Letter Examples for 2024

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Your HR administrative assistant cover letter must demonstrate a strong understanding of human resources processes. Highlight your ability to maintain confidentiality with sensitive information. Showcase your organizational skills and attention to detail. Your cover letter should reflect your capability to support HR functions efficiently.

Stepping into the role of an HR administrative assistant requires more than a polished resume; it requires a captivating cover letter that can’t be ignored. You've been diligently applying to jobs, only to realize a strong cover letter can be your ticket to standing out. Avoid the pitfall of simply repeating your resume. Instead, weave the tale of your greatest professional triumph. Keep it concise, genuine, and avoid worn-out phrases, ensuring your one-page letter opens doors to new opportunities.

In the next few paragraphs, our hr administrative assistant cover letter writing guide will show you how to:

  • Personalize your hr administrative assistant cover letter and get inspired by other professionals to tell a compelling story;
  • Format and design your hr administrative assistant cover letter to make an excellent first impression;
  • Introduce your best achievement in your hr administrative assistant cover letter to recruiters;
  • How to make sure recruiters get in touch with you, using your hr administrative assistant cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr administrative assistant resume and get ready to forward your job application in a flash.

HR Administrative Assistant cover letter example

Hazel Clark

Columbus, Ohio


Dear Hiring Manager,

Upon discovering the opportunity within your esteemed organization, I couldn’t help but notice a correlation between your commitment to fostering a productive and engaging work environment and my own professional philosophy. The depth of my experience in HR administration has equipped me with a comprehensive skill set that I am eager to contribute to your team.

One of my most impactful professional achievements was the revamp of the employee onboarding process at Global Tech Solutions. Recognizing the potential for increased efficiency and employee engagement, I spearheaded a strategic overhaul that led to an impressive 35% surge in new hire productivity within their first month. This initiative not only streamlined the integration of new staff but also underscored the significance of a robust onboarding system in fostering a high-performance culture.

I am keen to bring my track record of success and dedication to your organization and am confident in my ability to add significant value. I would be delighted to further discuss how my background, skills, and enthusiasms align with the goals of your team. Please consider this letter as my formal application for the role, and I look forward to the possibility of discussing this exciting opportunity with you.


Hazel Clark

Experienced HR Administrator
What makes this cover letter good:

  • Emphasizing relevant achievements: Highlighting a significant, quantifiable accomplishment like improving new hire productivity by 35% demonstrates tangible impact and expertise in HR administration.
  • Drawing parallels between personal values and company culture: Expressing a shared commitment to productivity and engagement can resonate with the hiring manager and underscore the candidate's fit for the organizational culture.
  • Expressing eagerness to contribute: Showcasing enthusiasm to bring one's skill set to the team can be highly persuasive, suggesting that the candidate will be a motivated and dedicated team member.
  • Initiative for improving systems: Showcasing the ability to identify and implement process improvements conveys leadership and a proactive approach to workplace challenges.

What are the basics of the design or format of your hr administrative assistant cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your hr administrative assistant cover letter.

Recruiters enjoy reading hr administrative assistant cover letters with a standardized format that uses:

  • the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
  • single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates);
  • a one-inch margin to wrap around the text, like in our cover letter builder;
  • PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your hr administrative assistant cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your hr administrative assistant cover letter or its body.

End your hr administrative assistant cover letter with a closing paragraph and, if you wish, a signature.

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The top sections on a hr administrative assistant cover letter

  • Header: Includes your contact information, the date, and the employer's contact details, essential for both addressing the letter properly and making it easy for the HR manager to reach out to you.
  • Greeting: Address the letter to the appropriate person, such as the HR manager, showing that you've done your research and are personally invested in the application process.
  • Introduction: Briefly state the position you are applying for and express your enthusiasm for the opportunity to work in HR, highlighting your understanding of the importance of supporting both the company and its employees.
  • Body: Detail your relevant experience, such as managing employee records or coordinating HR events, and describe specific skills that equip you to handle the administrative tasks and challenges in HR effectively.
  • Closing: Reiterate your interest in the position and propose a follow-up meeting or call, demonstrating your proactive approach and eagerness to contribute to the HR team, and thank the reader for considering your application.
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Key qualities recruiters search for in a candidate’s cover letter

  • Proficiency in HRIS and HR software: Recruiters look for assistants who are adept at using human resources information systems and software for managing HR processes efficiently.
  • Experience with onboarding and offboarding processes: Knowledge of the procedures for smoothly integrating new employees into the company and managing the departure of staff is critical for an HR administrative assistant.
  • Strong organizational skills: The ability to manage and organize files, schedules, and office systems effectively is crucial in a role that supports the human resources department.
  • Excellent communication abilities: Both written and verbal communication skills are essential for corresponding with employees, management, and potential job candidates.
  • Knowledge of employment law and HR best practices: Being informed about current regulations and human resources protocols ensures compliance and the application of industry-standard methods.
  • Discretion and confidentiality: Given the sensitive nature of HR work, demonstrating a history of handling private and confidential information with integrity is vital.

How to personalize your hr administrative assistant cover letter greeting

Before you start writing your hr administrative assistant cover letter, take the time to find out who is recruiting for the role.

Search for the recruiter's name on LinkedIn or the corporate website to address them personally in your hr administrative assistant cover letter salutation.

What if you can't find out who's recruiting for the role?

Always aim to avoid the very impersonal "Dear Sir/Madam" - instead, opt out for "Dear HR Team" or "Dear Hiring Manager" to make a better first impression.

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List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Specific Name of the Hiring Manager],
  • Dear [Department Name] Team,
  • Dear [Company Name] Recruiter,
  • Dear [Mr./Ms./Dr. Last Name],
  • Dear Search Committee,

The hr administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your hr administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your hr administrative assistant cover letter, immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your hr administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

Intro Paragraph
With a keen appreciation for the seamless synergy within high-performing HR departments, I am eager to contribute to [Company Name]'s innovative culture, one that thoughtfully aligns every procedural stride with the broader vision for employee engagement and corporate growth.

What comes next: your hr administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr administrative assistant cover letter) you have to prove your unique value.

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Body Paragraph
At my previous role, I spearheaded the implementation of a new digital filing system that reduced document retrieval times by 35%. This project required meticulous attention to detail and an astute understanding of data organization, both crucial for maintaining HR's efficiency and responsiveness. My ability to innovate and streamline processes led to a 50% reduction in administrative costs, demonstrating my capacity to significantly contribute to organizational productivity.

Ending your hr administrative assistant cover letter to avoid "Sincerely yours"

Yes, this sort of closing statement may work best before your signature.

But you want to give recruiters something more with your hr administrative assistant cover letter ending.

Some professionals choose to go down the path of promises. In a single sentence, they map out what they'd bring about to the role (whether that's a particular technical skill set or personal traits).

Others, decide to be more concrete by thanking recruiters for their time and prompting for their next interview.

Whatever path you choose, remember to always be polite and respectful of the opportunity you've had. Good manners go a long way.

Closing Paragraph
I am eager to contribute to your team and discuss how my skills align with the goals of your HR department. Please consider scheduling an interview at your earliest convenience.

Which story should you tell in your hr administrative assistant cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your hr administrative assistant cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your hr administrative assistant cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Your hr administrative assistant cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

  • Chose no more than one achievement, which you'd be talking about in the body of your hr administrative assistant cover letter, by focusing on skills and outcomes;
  • Address recruiters with their first or last name, or "Dear Hiring Manager" in your hr administrative assistant cover letter greeting;
  • Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
  • Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
  • Close your hr administrative assistant cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.
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Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
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