Receiving a message from a recruiter can be both exciting and scary. You would usually receive those on your email, but LinkedIn is also a more and more used platform for that purpose.
And no matter where you received your message, and whether you are actively looking for a job or not, you should always remember to answer politely.
After all, you would always want to create a good impression with potential employers.
You might ask yourself how to get your answer just right, and we are here to help.
In this article, we are going to explore the following questions:
- Why are recruiters contacting you?
- How to respond to recruiter email?
And for each scenario, we are going to provide you with a template to get you going.
If it all sounds good, let’s not waste any more time and dive into the topic.
Why are recruiters contacting you?
There are a few reasons for a recruiter contacting you, but the most common one is that they find you to be a fit for an open position they have, and want to schedule an interview.
A less common reason is for them to reach out to you without currently having an open position for you, but wanting to connect with you about potential future ones.
Either way, you should not hesitate to answer them, as it would leave a good impression.
And even if you are not currently looking for a new job, it would be an ace in your pocket to have good connections with recruiters when you are ready to move on to a new position.
How to respond to recruiter email and templates to use
Now that you understand the reasons behind recruiters contacting you, let’s figure out the best way to answer them.
To get the best out of your answer, you need to consider in what situation you are regarding your job hunt.
Let’s go through the four main cases.
Responding to recruiter email if you want the job
Best case scenario – you are currently looking for a job, and you hit the jackpot as the position the recruiter is contacting you about is just what you are looking for.
That’s your chance to shine, and show your enthusiasm about the position.
However, don’t oversell it, as you might come across as arrogant.
Simply highlight your best qualities in a professional manner, and include your availability and contact details, so that it would be clear that you are interested in chatting more.
Responding to recruiter email if you are interested in another position
As it often happens, a recruiter might offer you a role that you are not that interested in.
But that does not mean that you should just ignore their message and move on.
Instead, take the opportunity to professionally steer the conversation toward the type of position you would be interested in.
You should highlight your skill set and expertise, and show the recruiter that you are interested in a new job opportunity, but the one they offered is not the one for you.
Doing so allows them to think about any other open positions that might be a better fit for you, or keep you in mind for any future positions they have.
responding to recruiter email if you want to learn more
Sometimes recruiters would not be straightforward with what position they can offer you.
And even if you are not looking for a new job, such a message can prompt you to think about your career in a new light.
In this case, what you need to do is to write a short, professional message that shows that you are proactive and approachable.
That approach leaves the door open for the recruiter, and allows them to understand what kind of position you would be interested in.
Responding to recruiter email if you are not interested
If you are feeling in a good place right now, and you really don’t want to change your job, you are not obligated to chase any opportunities.
If a recruiter contacts you in such a period, you can simply tell the recruiter that you are not in the market for a new job right now, and finish your message by thanking them for the interest.
We are all done, now you know how to respond to recruiter email.
Let’s do a quick recap of what you need to do, no matter the situation:
- Consider the situation you are currently in regarding job hunt
- Always answer politely and professionally
- Don’t ignore messages from recruiters
Check out our templates for different situations, and write a great answer for your next recruiter email.