Professional Administrator Cover Letter Examples for 2024

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Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

Introducing our administrator cover letter writing advice, which will show you how to ace the initial profile assessment. Make sure to stick around to find:

  • Some inspiration from other professionals' job-winning cover letters;
  • The best structure and format for your administrator cover letter;
  • Insights on how to write about your best achievement to stand out;
  • A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

Administrator cover letter example


Kansas City, KS


Dear Hiring Manager,

In the dynamic landscape of system administration, where robust and efficient networks are the backbone of any successful retail operation, I have honed my expertise to ensure seamless connectivity and system reliability. My tenure at Best Buy exemplifies an extensive track record of significantly elevating operational efficiencies and cost savings.

During my role at Best Buy, I spearheaded the implementation of a new inventory management system. This initiative was not simply an infrastructure upgrade—it was a strategic business transformation. The results were compelling: an annual cost saving of $100,000, heightened productivity, and an infrastructure agile enough to support the connectivity needs of 130 retail locations. My commitment to meticulous network design and hands-on experience with VoIP, EIGRP, OSPF, BGP, and RIP protocols demonstrated not only technical proficiency but also a strategic approach to leveraging technology for business growth.

I am eager to contribute my skills and experiences to a team that values innovation and efficiency. Your company's dedication to leveraging technology for strategic advantage resonates with my professional philosophy, and I am excited about the opportunity to further discuss how my background, skills, and certifications align with the needs of your team. Please feel free to contact me at your earliest convenience to schedule an interview.



Cisco Certified System Administrator
What makes this cover letter good:

  • Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
  • Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
  • Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
  • Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

  • Header (with your name, the position you're applying for, and the date);
  • Salutation (or greeting);
  • Introductory paragraph (or your opening statement);
  • Body paragraph (or further proof of your experience);
  • Closing paragraph (with a call to action);
  • Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder.

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

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The top sections on a administrator cover letter

  • Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

  • Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

  • Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

  • Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

  • Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

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Key qualities recruiters search for in a candidate’s cover letter

  • Organizational Skills: Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
  • Attention to Detail: Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
  • Communication Skills: Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
  • Problem-Solving Abilities: Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
  • Technical Proficiency: Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
  • Time Management: A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

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List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Specific Title] Committee,
  • Dear [Company Name] Team,
  • Dear Mr./Ms. [Last Name],
  • Dear [Department] Department,
  • Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction, genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

Intro Paragraph
With a keen appreciation for the innovative community initiatives pivotal to XYZ Company's mission, I am poised to contribute a robust blend of strategic administration and leadership to continue propelling us towards those shared objectives.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value.

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Body Paragraph
In my previous role as Office Manager, I spearheaded a digital transformation initiative that transitioned our team to a fully paperless environment. Through meticulous project oversight and training, I increased office productivity by 25% and reduced costs by 20% within one year, exceeding our initial targets. This experience underscores my capacity for efficiency and technological integration in administrative management.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression.

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

  • how you see yourself growing into the role;
  • the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Closing Paragraph
Eager to bring my expertise to your team, I welcome the opportunity to discuss how my skills align with the goals of your company. Please feel free to arrange an interview at your convenience.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

  • Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
  • Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
  • Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
  • Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
  • Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.
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Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
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