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Administrator Cover Letter

Professional Administrator Cover Letter Example for 2023

Read for inspiration or use it as a base to improve your own Administrator cover letter. Just replace personal information, company application data and achievements with your own.

Twila Mcdowell
+1-555-0100
example_name@gmail.com
London, UK
2-15-2021
Attn: Hiring Manager / Name
New Ecology
20 Court Sq Suite 10
London
Dear Hiring Manager, 
By means of this letter, I would like to share with you my interest in applying for the Proposal / Contract Administrator position, which I have learned about through a professional colleague, Michelle Moran. With 10+ years of experience in Energy Efficiency and the Mass Save Program, I am equipped with a strong affinity for attention to detail and data management. With a drive for seeking solutions, I believe my skills and expertise would make me an ideal candidate for the job.
Leadership, Communication and Client Management have been my core competencies and strengths. For example, in my previous position as IT Analyst at American Installations, I worked directly with the CEO on technical projects which involved meticulous planning, and organization. Additionally, my experience working within Energy Efficiency Programs trained me to consistently maintain and update data which was reported to utility sponsors. My ability to learn quickly, adapt and follow through would be a valuable asset.
These experiences have not only proved my commitment to excellence, but have also developed my ability to communicate effectively and maintain a solutions based demeanor.  Additionally, I am determined to work hard, and demonstrate my work ethic in any role.
Thank you for considering my application and I would appreciate the opportunity to continue this conversation further at an interview.
Faithfully, 
Twila Mcdowell

According to 83% of hiring managers, cover letters are an important part of every recruiter’s decision-making process.

What’s more, 72% of them will expect you to hand in a great cover letter, even if this part is listed as ‘optional’ on the job advert.

And if you ask our experts, cover letters are an amazing opportunity to tell a personal story and make the right first impression.

But what exactly is a cover letter and how to write a good one? Let’s see…

Professional administrator cover letter tips to help you stand out

administrator coverletter.png

So what does a good cover letter look like?

Well, it’s written in a tone of voice that matches the specific company’s culture, and it’s not just a long-form resume. It’s also focused on making the right impression.

We advise you to talk about your achievements, goals, and motivations, rather than just plainly listing your skills and experience. Try to tell a personal story.

And if that’s not enough, we have some additional pro tips for you.

How to choose the most suitable salutation and make a good impression

Address your cover letter directly to the hiring manager, whenever possible. This has proven to be a good approach for two reasons.

First, it shows your attention to detail.

Second, it proves that you’re willing to do some research and go the extra mile for the sake of success.

But if finding the recruiter’s name is too difficult, you can go for a traditional gender-neutral phrase.

Here’s our selection of strong salutations. Feel free to borrow any of them:

  • Dear Human Resources Manager
  • Dear Mr. Johnson
  • Dear Head of [team you're applying for]
  • Dear Nathan Lovelace

A noteworthy introduction is what will grab the reader by the collar and make them want to get to know you better.

But what’s the best way to begin your cover letter? Highlighting your excitement about the position!

Be honest and original – this will get you remembered. You can even link your excitement to the reasons why you’d like to grow in this exact field.

Talk about your hard and soft skills

Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Administrator cover letter, you need to be a bit more creative.

The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.

Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.

And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.

Prove how your skills can help the company grow

Having a paragraph that shows you’re aware of the company and the issues it faces is always a good idea. It proves your enthusiasm to join the team and makes a great impression.

For bonus points, you could also share how some of your strengths could help resolve company or even industry problems.

Go for an actionable ending

While a strong introduction makes a great first impression, a confident, yet considerate conclusion is essentially what will get you a callback.

There are different ways to end your cover letter. But remember – the closing line you choose should match the company culture.

Your safest bet would be going for traditional phrases like “Looking forward to hearing from you” or “Looking forward to your reply”. For bonus points, add a simple “Thank you for your time and consideration”.

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Pair your cover letter with a resume that leaves an impression


If you want to leave a long-lasting impression, pair your cover letter with an equally good resume.

Check out our Administrator resume examples or hire an expert to help you.