Crafting an internal communications cover letter can be a stumbling block in your job application journey. You've polished your resume, but the cover letter is not a place to rehash it. Instead, seize the chance to narrate your proudest professional accomplishment in a tale that captivates. Striking a balance between formal tone and genuine voice without falling into clichés is key—and remember, brevity is your ally; keep it to one potent page.
- Some inspiration from other professionals' job-winning cover letters;
- The best structure and format for your internal communications cover letter;
- Insights on how to write about your best achievement to stand out;
- A creative twist on your internal communications cover letter intro.
Upload your internal communications resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.
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Internal communications cover letter example
Taylor Foster
Mandarin, FL
+1-(234)-555-1234
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- Highlighting Major Achievements: The cover letter accentuates a notable achievement - reducing turnover rates by 65% at Journeys - which signifies the applicant's successful employee engagement strategies and capacity to enact positive change within a large organization.
- Relevant Experience with Scale: The applicant emphasizes experience within a sizable company (over 450 tech professionals) which is relevant to a senior role, demonstrating their ability to manage and strategize communication across a large enterprise.
- Demonstration of Communication Strategy Implementation: The applicant specifically details their role in developing a communications strategy that enhanced digital engagement, showing their hands-on experience in executing tasks relevant to an Internal Communications Executive position.
- Call to Action: By expressing eagerness to discuss how their approach can benefit the organization, the applicant encourages the hiring manager to initiate a conversation, indicating readiness to further engage in the hiring process.
The format of your internal communications cover letter: structure, fonts, margins, and more
Your internal communications cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.
Remember that you're writing your internal communications cover letter for recruiters - as the Applicant Tracker System won't scan this content.
Here are a few more tips and tricks to keep in mind when formatting your internal communications cover letter:
- Use the same font in your internal communications cover letter and resume. We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
- Each paragraph should have single spacing, which is already set up for you in our cover letter templates.
- Our cover letter builder follows industry standards for your internal communications cover letter formatting - with a one-inch margin, surrounding your content.
- Always export your internal communications cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.
The top sections on a internal communications cover letter
Header: Include your contact information, date, and the employer's contact details to ensure the recruiter can easily reach you and knows the letter is tailored to the company and the internal communications position.
Greeting: Address the hiring manager or internal team by name if possible to establish a personal connection from the outset, which is essential in a role focused on effective internal communication.
Introduction: Briefly introduce yourself with your current role within the company and express your enthusiasm for the internal communications position, demonstrating your understanding of the company culture and internal dynamics.
Body: Highlight relevant experience, including specific internal communication campaigns or initiatives you’ve managed or contributed to, to showcase your ability to effectively engage with internal stakeholders and improve company communication channels.
Closing: Reiterate your interest in the role and suggest an in-person discussion or meeting to further demonstrate your communication skills, followed by a professional sign-off that includes your name and any internal employee identification number or department to facilitate references within the company.
Key qualities recruiters search for in a candidate’s cover letter
- Exceptional writing and editing skills: Ability to craft clear, engaging, and effective messages that resonate with various internal audiences.
- Strong interpersonal and collaboration skills: Adept at building relationships across all levels of an organization to facilitate seamless internal information flow.
- Experience with internal communications platforms: Proficiency in using intranet, email, newsletters, and social media tools to enhance employee engagement and information sharing.
- Understanding of internal branding and culture-building: Skills to reinforce company values and culture through tailored communication strategies.
- Strategic planning and project management abilities: Demonstrated experience in planning, executing, and measuring the impact of internal communication campaigns and initiatives.
- Discretion and understanding of confidentiality: Trusted to handle sensitive information responsibly and maintain confidentiality when necessary.
Personalizing your internal communications cover letter salutation
Always aim to address the recruiter from the get-go of your internal communications cover letter.
Use:
- the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
- the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
- the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.
List of salutations you can use
- Dear [Hiring Manager's Name],
- Dear [Team Name] Hiring Manager,
- Dear [Mr./Ms./Dr. Last Name],
- Dear [Company Name] Recruiter,
- Dear Hiring Committee,
- Dear Hiring Team,
First introductions in your internal communications cover letter
Within your internal communications cover letter introduction, genuinely state what you like about the organization.
Research the latest company projects, honorary awards, company updates, etc.
Write up to two sentences to let recruiters know what impresses you about the company,
This would help you to set a good tone for the rest of the communication.
That one achievement in your internal communications cover letter body
The lengthiest part of your internal communications cover letter is the body.
Within the next three to six middle paragraphs, present yourself as the best candidate for the role.
How can you do that without retelling your whole professional resume?
Select one key achievement that covers job-crucial skills and technologies (and is memorable).
Within the body of your internal communications cover letter, aim to tell the story of how you achieved your success. Also, write about how this would help out your potential team.
Thinking about the closing paragraph of your internal communications cover letter
Before your signature, you have extra space to close off your internal communications cover letter.
Use it to either make a promise or look to the future.
Remind recruiters how invaluable of a candidate you are by showing what you plan to achieve in the role.
Also, note your availability for a potential next meeting (in person or over the telephone).
By showing recruiters that you're thinking about the future, you'd come off as both interested in the opportunity and responsible.
Is it beneficial to mention that you have no experience in your internal communications cover letter?
Just be honest that you may not have had roles in the industry, but bring about so much more.
Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).
Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).
Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.
Key takeaways
Summarizing the most important aspects in writing your internal communications cover letter, remember to:
- Create a personalized internal communications cover letter for each role you apply for, that includes the recruiter's name in the salutation;
- Format your internal communications cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
- Always start off your internal communications cover letter with two sentences that reflect what is most important about your application;
- Your internal communications cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
- Instead of opting for the "Sincerely yours" ending, close your internal communications cover letter with a nod to the future with what you aim to achieve in this potential role.
