Professional Executive Personal Assistant Cover Letter Examples for 2024

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Your executive personal assistant cover letter must immediately highlight your organizational prowess. Draw attention to your ability to manage complex schedules with ease. Showcase your exceptional communication skills. Your cover letter should reflect your proficiency in being the communicative link between the executive and their stakeholders.

Discover the art of crafting an executive personal assistant cover letter that stands out in a pile of applications. You've been actively job hunting and realized that your resume alone won't cut it—a compelling cover letter is a must. Instead of echoing your resume, weave a narrative around your most triumphant professional moment. Keep it concise, formal, yet fresh, steering clear of worn-out phrases, all within a one-page journey that showcases your unique qualifications.

Enhance your executive personal assistant cover letter writing experience; using our guide, you'll learn how to:

  • Create a executive personal assistant cover letter to persuade the recruiters you're the best candidate for the role;
  • Use industry-leading executive personal assistant cover letter templates and examples to save time;
  • Dedicate your executive personal assistant cover letter space to your best achievement;
  • Make sure your executive personal assistant cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your executive personal assistant cover letter will be ready for you to (tweak and) submit for your dream job.

Executive Personal Assistant cover letter example

Carter Andrade

Seattle, Washington


Dear Hiring Manager,

I’ve had the pleasure of shaping the workflow of industry leaders, optimizing productivity and collaboration at some of the most dynamic workplaces in the tech sector. My acumen in project management and executive support positions me as an adept candidate for your team.

At Microsoft, I was tasked with enhancing the efficiency of high-level reporting – a challenge I addressed head-on. Through meticulous analysis and strategic reorganization, I improved reporting efficiency by a staggering 40%, enabling leadership to make swifter, more informed decisions. This accomplishment not only showcases my robust problem-solving skills but also underscores my capacity to significantly contribute to streamlining operations in an executive environment.

I am eager to bring my track record of successful administrative innovation and project management to your esteemed company. I am confident that my proactive approach to scheduling and daily operations would be a valuable asset. I would welcome the opportunity to discuss how my experience and skills could benefit your team in more detail.


Carter Andrade, Executive Assistant
What makes this cover letter good:

  • Highlighting measurable achievements: The candidate showcases a specific, quantifiable accomplishment, improving reporting efficiency by 40% at Microsoft, demonstrating the ability to deliver tangible results which is crucial for an executive assistant role.
  • Relevance to the position: They have emphasized experience in executive support and project management, directly aligning with the core responsibilities of an executive assistant, thereby showcasing their capability to take on the role effectively.
  • Offering a proactive approach: Mentioning their proactive approach to scheduling and daily operations signals to the hiring manager that the candidate has a forward-thinking mindset and is likely to be efficient and autonomous in their role.
  • Openness to further discussion: The cover letter closes with an invitation for further discussion, reinforcing the candidate's interest in the role and willingness to engage in a deeper conversation about their fit for the position.

Structuring and formatting your executive personal assistant cover letter

Here's what the structure of your executive personal assistant cover letter should include:

  • Header (with your name, the position you're applying for, and the date);
  • Salutation (or greeting);
  • Introductory paragraph (or your opening statement);
  • Body paragraph (or further proof of your experience);
  • Closing paragraph (with a call to action);
  • Signature (that is optional).

Use the same font for your executive personal assistant resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your executive personal assistant cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder.

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your executive personal assistant cover letter.

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The top sections on a executive personal assistant cover letter

  • Header: This includes the candidate's contact information, date, and the employer's details, establishing professionalism and providing necessary information for the recruiter to follow up.
  • Greeting: Personalize the letter by addressing it to the specific hiring manager or recruiter, showing attention to detail and a genuine interest in the position.
  • Introduction: Briefly introduce yourself, mentioning your experience as an executive personal assistant, which immediately tells the recruiter you are a fit for the job's specific requirements.
  • Body: Highlight your key skills such as exceptional organization, communication, discretion, and problem-solving abilities, which are crucial for an executive personal assistant role, and provide examples of past successes.
  • Closing: End with a strong statement of your enthusiasm for the role, your eagerness to bring value to the executive team, and a call to action, encouraging the recruiter to contact you for an interview.
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Key qualities recruiters search for in a candidate’s cover letter

  • Exceptional organizational skills: An executive personal assistant must manage complex schedules, handle travel arrangements, and ensure that all executive needs are organized efficiently.
  • Discretion and confidentiality: This role often involves handling sensitive information, requiring high levels of trustworthiness and the ability to maintain strict confidentiality.
  • Advanced communication skills: Regular interaction with stakeholders at all levels necessitates clear, professional, and effective verbal and written communication.
  • Proactive problem-solving: Anticipating the needs of the executive and addressing issues before they escalate is critical for a smooth-running office.
  • Technological proficiency: Familiarity with office software, scheduling programs, and other tech tools is essential for managing day-to-day tasks and communications.
  • Adaptability and flexibility: An executive personal assistant must be prepared to adjust plans at a moment's notice and handle unforeseen situations with composure.

What greeting should you use in your executive personal assistant cover letter salutation

A simple "Hello" or "Hey" just won't work.

With your executive personal assistant cover letter salutation, you set the tone of the whole communication.

You should thus address the hiring managers by using their first (or last name) in your greeting.

But how do you find out who's recruiting for the role?

The easiest way is to look up the role on LinkedIn or the corporate website.

Alternatively, you could also contact the organization via social media or email, for more information.

Unable to still obtain the recruiter's name?

Don't go down the "To whom it may concern path". Instead, start your cover letter with a "Dear HR team".

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List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear Mr./Ms. [Last Name],
  • Dear [Department] Department,
  • Dear [First Name] [Last Name],
  • Dear [Job Title],

Your executive personal assistant cover letter intro: showing your interest in the role

On to the actual content of your executive personal assistant cover letter and the introductory paragraph.

The intro should be no more than two sentences long and presents you in the best light possible.

Use your executive personal assistant cover letter introduction to prove exactly what interests you in the role or organization. Is it the:

  • Company culture;
  • Growth opportunities;
  • Projects and awards the team worked on/won in the past year;
  • Specific technologies the department uses.

When writing your executive personal assistant cover letter intro, be precise and sound enthusiastic about the role.

Your introduction should hint to recruiters that you're excited about the opportunity and that you possess an array of soft skills, e.g. motivation, determination, work ethic, etc.

Intro Paragraph
With a deep admiration for [Company Name]'s commitment to innovation and leadership within the industry, I am poised to contribute a meticulous attention to detail and a proactive approach to the role of executive personal assistant.

The middle or body of your executive personal assistant cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your executive personal assistant cover letter, it's time to get down to business.

Hear us out, the body of your executive personal assistant cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or executive personal assistant cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

Body Paragraph
In my latest role as an Executive Assistant, I successfully orchestrated an international conference for 200 attendees, seamlessly managing travel, accommodation, and schedules, while also slashing costs by 25%. This involved strategic negotiation with vendors and meticulous attention to detail, skills which ensure efficient and cost-effective execution of executive affairs.

Final words: writing your executive personal assistant cover letter closing paragraph

The final paragraph of your executive personal assistant cover letter allows you that one final chance to make a great first impression.

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

  • how you see yourself growing into the role;
  • the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your executive personal assistant cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Closing Paragraph
I am eager to bring my expertise to your team. Please consider scheduling an interview to discuss how I can contribute to your executive needs.

Which story should you tell in your executive personal assistant cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your executive personal assistant cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your executive personal assistant cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Winning at your job application game starts with a clear and concise executive personal assistant cover letter that:

  • Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the executive personal assistant resume;
  • Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
  • Includes an introduction that helps you stand out and show what value you'd bring to the company;
  • Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
  • Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.
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Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
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