Drafting an effective administrative manager cover letter can be challenging, especially when you're deep in the job application process and realize it's a key requirement. Your cover letter is your chance to shine beyond your resume. Focus on a professional triumph that you're truly proud of; weave a narrative that captures your unique capabilities. Keep it concise and free of clichés to maintain formality, ensuring your story fits neatly on one page. Ready to standout? Let's start.
- Create a administrative manager cover letter to persuade the recruiters you're the best candidate for the role;
- Use industry-leading administrative manager cover letter templates and examples to save time;
- Dedicate your administrative manager cover letter space to your best achievement;
- Make sure your administrative manager cover letter meets recruiters' expectations and standards.
Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your administrative manager cover letter will be ready for you to (tweak and) submit for your dream job.
If the administrative manager isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:
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Administrative manager cover letter example
Nora Wright
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- Demonstrating the impact of past achievements, such as the implementation of new software that increased productivity, directly relates to the candidate's ability to improve processes and aligns with a company looking for demonstrable results.
- Highlighting transferable skills like project management, financial acumen, and coordination abilities emphasizes the candidate's readiness to handle a variety of duties and challenges associated with the Administrative Director role.
- Expressing knowledge of the company's values and drawing parallels to personal professional philosophy shows a cultural fit and presents the candidate as someone who understands and is enthusiastic about the organization's mission.
- Mention of eagerness to discuss how the candidate's background, skills, and achievements will further the goals of the hiring team creates an opportunity for dialogue and shows proactive communication skills, which are vital for administrative roles.
What are the basics of the design or format of your administrative manager cover letter?
To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your administrative manager cover letter.
Recruiters enjoy reading administrative manager cover letters with a standardized format that uses:
- the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
- single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates);
- a one-inch margin to wrap around the text, like in our cover letter builder;
- PDF as a file format, as it allows your design (and visual element) to stay the same.
Finally, we can't go on without mentioning the key sections of your administrative manager cover letter.
In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.
Next, follows the heart and soul of your administrative manager cover letter or its body.
End your administrative manager cover letter with a closing paragraph and, if you wish, a signature.
The top sections on a administrative manager cover letter
Header: Include your contact information, the date, and the employer's contact information to ensure the cover letter looks professional and to make it easy for the recruiter to reach out to you.
Greeting: Use a formal salutation, addressing the hiring manager by name if possible, which shows you've done your research and are serious about applying for the administrative manager position.
Introduction: Start with a strong opening sentence about your relevant experience or skills in administration management that will capture the recruiter's attention and encourage them to read further.
Body: Outline your relevant administrative skills, such as team leadership, project management, and operational organization, with specific examples from past experiences to demonstrate how you are a good fit for the role of administrative manager.
Closing: End with a call to action, such as expressing your eagerness to discuss how you can contribute to the organization in an interview, and a polite closing remark thanking the recruiter for considering your application.
Key qualities recruiters search for in a candidate’s cover letter
- Proven leadership skills: Critical for overseeing administrative teams, delegating tasks, and ensuring the efficiency of office operations.
- Strong organizational abilities: Essential for managing office logistics, scheduling, and maintaining high levels of coordination among departments.
- Exceptional communication skills: Necessary for facilitating clear and effective interaction with staff, executives, and external stakeholders to ensure seamless operations.
- Budget management experience: Vital for controlling administrative costs, conducting financial analysis, and optimizing resource allocation.
- Proficiency in office technology: Crucial for managing information systems, database administration, and staying current with modern office software and tools.
- Adaptability and problem-solving: Important for responding to unforeseen challenges, handling workplace issues, and implementing new processes or systems to improve productivity.
The administrative manager cover letter salutation: how to address hiring managers
After covering the format of your administrative manager cover letter, let's look at the salutation.
Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.
But, nowadays, your cover letter should approach hiring managers on a more personal basis.
So, what to do about your cover letter salutation?
If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").
Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.
If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.
List of salutations you can use
- Dear Hiring Manager,
- Dear [Company Name] Team,
- Dear [Department Name] Leader,
- Dear Mr./Ms. [Last Name],
- Dear Dr. [Last Name],
- Dear Selection Committee,
Get creative with your administrative manager cover letter introduction
Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.
Use your administrative manager cover letter introduction to share something memorable about your experience.
But before you go down the rabbit hole of creativity and humor, align your message with the company culture.
For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.
The middle or body of your administrative manager cover letter body: a great instrument to tell a story
Now that you've set the right tone with the greeting and introduction of your administrative manager cover letter, it's time to get down to business.
Hear us out, the body of your administrative manager cover letter is the best storytelling instrument you have, in your job-hunting arsenal.
Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.
Next, choose one accomplishment that covers those key skills and talents.
Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.
In the undertones of your story or administrative manager cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.
Closing paragraph basics: choose between a promise and a call to action
You've done all the hard work - congratulations! You've almost reached the end of your administrative manager cover letter.
But how do you ensure recruiters, who have read your application this far, remember you?
Most administrative manager professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.
Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).
Choose to close your administrative manager cover letter in the way that best fits your personality.
Which story should you tell in your administrative manager cover letter when you have zero experience
Candidates, lacking professional experience in the field - this one is for you.
Your administrative manager cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.
And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?
Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).
Another safe card you can bet on is your career dream: in the body of your administrative manager cover letter, go into the details of how your ambitions would help make the company you're applying for better.
Key takeaways
Turning your administrative manager cover letter into a success is all about staying authentic to yourself and relevant to the job:
- Be creative with your administrative manager cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
- Use single spacing and have a one-inch margin wrapping all around the content of your administrative manager cover letter;
- Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
- The finishing paragraph of your administrative manager cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
- Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.
Administrative Manager cover letter examples
Explore additional administrative manager cover letter samples and guides and see what works for your level of experience or role.
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