Writing an office manager assistant cover letter can be daunting, especially when you're deep into job applications and realize it's a crucial piece of your application puzzle. Your cover letter shouldn't be an echo of your resume; it's your stage to spotlight a crowning professional achievement through an engaging narrative. Aiming for formal yet fresh, sidestepping clichés, and keeping it to one page, let's embark on crafting a cover letter that captures more than just your work history.
- Create a office manager assistant cover letter to persuade the recruiters you're the best candidate for the role;
- Use industry-leading office manager assistant cover letter templates and examples to save time;
- Dedicate your office manager assistant cover letter space to your best achievement;
- Make sure your office manager assistant cover letter meets recruiters' expectations and standards.
Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your office manager assistant cover letter will be ready for you to (tweak and) submit for your dream job.
If the office manager assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:
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Office manager assistant cover letter example
Ava Johnson
Charlotte, North Carolina
+1-(234)-555-1234
help@enhancv.com
- Highlighting relevant project experience, such as the digitization of client records, showcases a history of taking on significant tasks and successfully managing them which is essential for administrative roles that require handling of data and records.
- Emphasizing results, like the reduction of user error by 30%, demonstrates an ability to not only undertake projects but also to improve processes and efficacy, which is crucial in administrative positions.
- Expressing a willingness to discuss alignment with the team's goals serves as a call to action, showing proactive engagement and a readiness to contribute positively to the company's objectives.
Five tips on formatting your office manager assistant cover letter
Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your office manager assistant cover letter?
Make sure to include the following:
- Header and Salutation;
- Introductory paragraph;
- Body paragraph;
- Closing paragraph;
- Signature (this one is up to you).
Remember to use the same modern, simple font for your office manager assistant cover letter as you did for your resume (e.g. Lato, Rubik, etc.)
Ensure your office manager assistant cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates.
Once completed, use our cover letter builder to export your office manager assistant cover letter in the best format to keep your information intact - PDF.
At the end of the day, your office manager assistant cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.
The top sections on a office manager assistant cover letter
Header: Including your contact information at the top of the cover letter ensures the recruiter knows who you are and how to easily get in touch with you for an interview.
Greeting: A personalized greeting shows you’ve done your research to find the hiring manager’s name, reflecting your attention to detail—a crucial skill for an office manager assistant.
Introduction: In this section, clearly state your interest in the office manager assistant position and give a brief overview of your most relevant experience, demonstrating you understand the role's responsibilities.
Body: Use this section to expand on your administrative skills, experience with office management software, and any relevant accomplishments that showcase your ability to support office operations effectively, which is essential for an office manager assistant.
Closing: Finish your cover letter by reiterating your interest in the position, thanking the recruiter for their consideration, and expressing your eagerness to bring your organizational and support skills to the role, leaving a professional and memorable impression.
Key qualities recruiters search for in a candidate’s cover letter
- Exceptional organizational skills: Vital for managing schedules, office supplies, and documents, ensuring efficient office operations.
- Proficiency in office software: Necessary for creating documents, managing databases, and handling correspondence, which are daily tasks for an assistant.
- Excellent communication abilities: Important for interacting with clients and colleagues, both written and verbally, to ensure clear and effective information exchange.
- Time management expertise: Crucial for prioritizing tasks, meeting deadlines, and managing the office manager's busy schedule.
- Proactive problem-solving approach: Essential for identifying and addressing issues before they escalate, keeping the office workflow smooth.
- Strong attention to detail: Required for error-free document preparation, event coordination, and managing complex schedules without oversights.
The office manager assistant cover letter salutation: how to address hiring managers
After covering the format of your office manager assistant cover letter, let's look at the salutation.
Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.
But, nowadays, your cover letter should approach hiring managers on a more personal basis.
So, what to do about your cover letter salutation?
If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").
Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.
If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.
List of salutations you can use
- Dear Hiring Manager,
- Dear [Company Name] Team,
- Dear [Department Name] Leader,
- Dear Ms. [Last Name],
- Dear Mr. [Last Name],
- Dear Dr. [Last Name],
Your office manager assistant cover letter intro: showing your interest in the role
On to the actual content of your office manager assistant cover letter and the introductory paragraph.
The intro should be no more than two sentences long and presents you in the best light possible.
Use your office manager assistant cover letter introduction to prove exactly what interests you in the role or organization. Is it the:
- Company culture;
- Growth opportunities;
- Projects and awards the team worked on/won in the past year;
- Specific technologies the department uses.
When writing your office manager assistant cover letter intro, be precise and sound enthusiastic about the role.
Your introduction should hint to recruiters that you're excited about the opportunity and that you possess an array of soft skills, e.g. motivation, determination, work ethic, etc.
What to write in the middle or body of your office manager assistant cover letter
Here's where it gets tricky.
Your office manager assistant cover letter body should present you in the best light possible and, at the same time, differ from your resume.
Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.
Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.
Your office manager assistant cover letter is the magic card you need to further show how any organization or team would benefit from working with you.
Ending your office manager assistant cover letter: a closing paragraph with a promise
If you're thinking of finishing your office manager assistant cover letter with a "Sincerely yours" or "Thanks for the consideration," you need to read on.
End the final paragraph of your office manager assistant cover letter with a twist:
- a promise - of how you'd grow as a professional, part of the company, or improve organizational metrics;
- a call to action - prompt interviewers with some follow-up actions if they are interested in your profile.
A personalized ending would surely help you to stand out by being a memorable candidate.
Is it beneficial to mention that you have no experience in your office manager assistant cover letter?
Just be honest that you may not have had roles in the industry, but bring about so much more.
Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).
Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).
Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.
Key takeaways
Creating your office manager assistant cover letter should be a personalized experience for the role and the recruiter, where you:
- Format your cover letter using the same ATS-friendly font (e.g. Railway) as you did for your resume;
- Greet recruiters, using their name, and follow up with two sentences to introduce yourself, your interest in the role, and to stand out;
- Map out one key success from your career (or life) that has taught you job-crucial skills;
- Substitute your lack of experience with an achievement from your internships, degrees, or volunteering gigs;
- End with a promise for your potential or your availability for an interview.
