7 Professional Executive Assistant Cover Letter Examples for 2024

Home > 
7 Professional Executive Assistant...

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

Write your job-winning executive assistant cover letter with our guide on how to:

  • Step your best foot forward in the executive assistant cover letter introduction;
  • Be inspired by other professionals' certified cover letters;
  • Structure your executive assistant cover letter to feature what matters most;
  • Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

Executive Assistant cover letter example


Mayfair, London



Dear Hiring Manager,

I am writing to express my strong interest in contributing to your esteemed company as an Executive Assistant, bringing forth my extensive experience in supporting top-tier executives and my proven ability to drive business growth and efficiency. My tenure at Lessard has not only sharpened my administrative skills but has also demonstrated my capability to perform in fast-paced, high-stakes environments.

During my time with Lessard, I was instrumental in the acquisition of 7 American Advertising Pele Awards, a testament to my strategic input and dedication. One of my standout achievements was managing a sizable portfolio of over 650 customer accounts, overseeing loans valued at CAD 12 million. Additionally, my initiatives in streamlining hiring processes culminated in a 25% reduction in annual turnover, evidencing my ability to optimize operations and bolster team cohesion. These quantifiable impacts reflect the high-caliber contributions I intend to bring to your organization.

I am eager to discuss how my background, skills, and qualifications align seamlessly with the needs of your team. I am particularly enthusiastic about the opportunity to leverage my experience in pursuit of excellence at your company, and I am confident that my proactive approach and meticulous attention to detail will be an asset to your operations. Please consider this letter as my formal application and feel free to reach out to schedule an interview at your earliest convenience.

Sincerely, Andrew Clark Executive Assistant
What makes this cover letter good:

  • Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
  • Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
  • Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
  • Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

  • Header
  • Greeting
  • Introduction
  • Body paragraphs (and explanation)
  • Promise or Call to action
  • Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

top sections icon

The top sections on a executive assistant cover letter

  • Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
  • Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
  • Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
  • Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
  • Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.
top sections icon

Key qualities recruiters search for in a candidate’s cover letter

  • Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
  • Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
  • Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
  • Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
  • Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
  • Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

top sections icon

List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear [Mr./Ms./Dr.] [Last Name],
  • Dear [Job Title] Hiring Team,
  • Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction, genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

Intro Paragraph
Imbued with a profound respect for the innovative approaches XYZ Company has pioneered in the industry, I offer a unique blend of organizational expertise and technological acumen, tailored to champion the objectives of your executive team.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value.

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Body Paragraph
Spearheading the coordination of an international summit, I seamlessly arranged travel, accommodation, and schedules for 50+ global executives, under budget by 15%. By leveraging meticulous planning and proactive communication, I ensured a 98% attendee satisfaction rate, which contributed to a 30% increase in collaborative projects post-event.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Closing Paragraph
Eager to bring my expertise to [Company Name], I welcome the opportunity to discuss how my skills align with the needs of your team. Please contact me to arrange an interview.

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application.

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

  • Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
  • In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
  • Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
  • Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
  • If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

By Experience

Senior Executive Assistant

When applying for a Senior Executive Assistant position, it's important to showcase your organizational skills and proven track record of supporting high-level executives. Highlight specific experiences, such as managing complex schedules or coordinating international travel. Showcasing your proficiency in office software and any advanced skills like minute-taking or report preparation is critical. Mention any relevant training, like 'Advanced Administrative Skills' or 'Project Management for Support Staff', with the course duration. Use concise examples to demonstrate your ability to proactively solve problems, improve processes, and provide seamless support.
View Senior Executive Assistant Cover Letter

Entry-Level Executive Assistant

When applying for an Entry-Level Executive Assistant position, it's important to showcase organizational and time management skills. Emphasize experiences that demonstrate your ability to multitask and prioritize tasks effectively. Highlight any administrative or support roles you've previously held, noting the type of tasks you managed. If you've completed courses like 'Office Administration' or 'Business Communication,' detail these and their duration. Show how your competence contributed to streamlining office operations or improving efficiency by using specific examples with a 'task-action-result' format.

By Role

Executive Administrative Assistant

When applying for an Executive Administrative Assistant position, emphasize your organizational and multitasking abilities. Highlight experiences with scheduling, office management, or executive support. Any technical skills or proficiency with tools like Microsoft Office Suite or scheduling platforms should be clearly stated. Mention courses such as 'Business Administration' or 'Office Management' if completed, including the duration. Demonstrate with examples how your organizational skills have led to improved efficiency or cost savings, using a simple 'task-outcome' illustration to show your direct impact on past employers.
View Executive Administrative Assistant Cover Letter

Executive Assistant to CEO

When seeking an Executive Assistant to CEO position, emphasize organizational skills and an ability to manage complex schedules. Highlight any experience with high-level administrative tasks and show proficiency in office software. If you've supported executives in the past, detail the scope of your responsibilities and the seamless support you provided. Use a precise 'task-impact-efficacy' method to illustrate how your direct support led to improved workflow efficiency or decision-making for past executives. Tailor your cover letter to show that your skills align with the specific needs of the CEO and the company.
View Executive Assistant to CEO Cover Letter

Executive Assistant To The President

When applying for an Executive Assistant to the President position, stress your exceptional organizational skills and your experience managing complex schedules. Mention expertise in tools like Microsoft Office and any project management software you're proficient in. Highlight your ability to discreetly handle confidential information. If you've completed courses like 'Effective Business Communication' or 'Advanced Administrative Skills', showcase these to illustrate your commitment to the role. Detail specific instances where your organizational prowess directly supported executive efficiency, using a concise 'task-impact' format.

Executive Assistant & Receptionist

When targeting an Executive Assistant position, draw attention to your organization and time management skills. Showcase experience with scheduling, correspondence, and office software competencies. Call out any special projects or event coordination you’ve handled. If you're adept at multitasking and prioritizing executives' needs, use specific scenarios where these abilities shone. Detailing how your support has improved an executive’s productivity solidifies the value you bring, employing a 'task-impact-evidence' method. For a Receptionist role, spotlight your personable demeanor and efficient front-office operation skills. If you have a history of managing phone lines, greeting visitors, and maintaining a tidy reception area, these are key points to include. Provide instances where your attention to detail and customer service excellence made a discernible difference, perhaps by enhancing client satisfaction or streamlining administrative processes. Apply a 'challenge-solution-benefit' framework to convey the positive outcomes of your actions.
Rate my article:
7 Professional Executive Assistant Cover Letter Examples for 2024
Average: 4.80 / 5.00
(564 people already rated it)
Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
AI Section BackgroundAI Section Lines

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

  • Content tailored to the job posting you're applying for
  • ChatGPT model specifically trained by Enhancv
  • Lightning-fast responses
Create a Cover Letter
Cover Letter Background
Cover Letter Example
AI Panel Box