You've found the perfect HR assistant job and your resume is ready. But, there's a catch—you need a standout cover letter. This isn't just a repeat of your resume. Your cover letter should be a one-page narrative of your top professional achievement, engaging without sliding into clichés. Craft a story that's as formal as it is personal, highlighting what you're proudest of. Let's tackle the challenge together and ensure your cover letter opens the door to your desired role.
- Create a hr assistant cover letter to persuade the recruiters you're the best candidate for the role;
- Use industry-leading hr assistant cover letter templates and examples to save time;
- Dedicate your hr assistant cover letter space to your best achievement;
- Make sure your hr assistant cover letter meets recruiters' expectations and standards.
Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your hr assistant cover letter will be ready for you to (tweak and) submit for your dream job.
If the hr assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:
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- Corporate Recruiter cover letter example
- HR Generalist cover letter example
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HR Assistant cover letter example
Timothy Duncan
Las Vegas, NV
+1-(234)-555-1234
help@enhancv.com
- Quantifying Achievements: Mentioning specific achievements, such as the '12% reduction in time lost during the recruitment phase', provides concrete evidence of the candidate's capabilities and impact in previous roles.
- Diversity in Recruitment: Highlighting the successful recruitment of talent from over '30+ nationalities' showcases the applicant's commitment to diversity and their ability to handle culturally nuanced recruitment, which is valuable in a global business environment.
- Track Record in Specialized Recruitment: Drawing attention to the targeted recruitment campaign where 'over 40 marketing specialists for multi-billion dollar enterprises' were hired demonstrates the candidate's proficiency in specialized recruitment and their understanding of the sector-specific talent requirements.
The must-have sections and format of your hr assistant cover letter
When writing your hr assistant cover letter, keep in mind that it'll only be read by the recruiters and not the Applicant Tracker System (or software used to assess your profile). That's why you should structure your content with a/an:
- Header (apart from your contact information, include your name, the role you're applying for, and the date);
- Personalized salutation;
- Opening paragraph to win the recruiters over;
- Middle paragraph with key details;
- Closing that starts from clichés;
- Sign off (that's not mandatory).
Industry standards dictate your paragraphs to be single-spaced and to wrap your content in a one-inch margin. Designing your hr assistant cover letter, refer to one of our templates, which automatically takes care of the spacing and margins.
Choose the same font for your hr assistant cover letter as you did for your resume: the likes of Lato and Bitter would help you to stand out in a sea of cover letters in Arial or Times New Roman.
Export your whole hr assistant cover letter from our builder in PDF to keep the same formatting and image quality.
The top sections on a hr assistant cover letter
- Header with Contact Information: Includes your name, address, phone number, email, and the date, which are crucial for the recruiter to reach out to you for an interview and demonstrates your attention to detail—important for HR roles.
- Salutation: Addresses the recruiter or hiring manager directly by name (if known), showing your ability to personalize communication and build professional relationships, a key skill for HR assistants.
- Introduction: Briefly introduces yourself, expresses your enthusiasm for the HR assistant role, and mentions how you learned about the job opportunity, setting the stage for a personal connection and demonstrating your interest in the company.
- Body Paragraph(s): Highlights your relevant HR experience, skills in managing administrative tasks, understanding of confidentiality principles, and any HR certifications or training, showcasing your qualification for the position and your understanding of its requirements.
- Closing and Call to Action: Politely wraps up your cover letter, reiterates your interest in the HR assistant role, thanks the recruiter for considering your application, and includes a call to action, such as stating your availability for an interview, emphasizing your proactive approach and effective communication skills.
Key qualities recruiters search for in a candidate’s cover letter
- Understanding of HR laws and practices: Knowledge of labor laws and HR methodologies is crucial to ensure compliance and best practices in hiring and employee management.
- Strong organizational skills: An HR assistant needs to manage multiple tasks efficiently, such as scheduling interviews, maintaining employee records, and organizing training sessions.
- Excellent communication abilities: Both written and verbal communication skills are necessary for corresponding with job candidates, coordinating with department heads, and assisting with employee inquiries.
- Discretion and confidentiality: Handling sensitive employee information requires a high level of discretion and commitment to maintaining confidentiality.
- Proficiency with HRIS and office software: Recruiter priorities often include familiarity with Human Resources Information Systems (HRIS) and proficiency in office software like Microsoft Office Suite for data management and reporting.
- Empathy and interpersonal skills: Being the first point of contact for employees, an HR assistant must possess empathy and strong interpersonal skills to create a welcoming and supportive environment.
How to address hiring managers in your hr assistant cover letter greeting
Goodbye, "Dear Sir/Madam" or "To whom it may concern!"
The salutation of your hr assistant cover letter is how you kick off your professional communication with the hiring managers.
And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.
Take the time to find out who's recruiting for the role (via LinkedIn or the company page).
If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.
The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.
List of salutations you can use
- Dear Hiring Manager,
- Dear [Company Name] Team,
- Dear [Department Name] Team,
- Dear Mr./Ms. [Last Name],
- Dear [Job Title] Search Committee,
- Dear [First Name] [Last Name],
Introducing your profile to catch recruiters' attention in no more than two sentences
The introduction of your hr assistant cover letter is a whole Catch 22 .
You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.
Set out on a journey with your hr assistant cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.
Another option for your hr assistant cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.
However you decide to start your hr assistant cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.
Storytelling in the middle (or body) of your hr assistant cover letter
You've got your whole resume sorted, detailing your achievements and skills. What else can you write in your hr assistant cover letter?
For starters, take the time to re-assess the job requirements and re-discover the most crucial skills and requirements (or keywords).
After making a list of these important keywords, look back on your experience to select just one of your past accomplishments.
Choose the achievement that is the most noteworthy, relevant to the role, and matches the required skills.
Use the next between three and six paragraphs to narrate how:
- you've grown your skill set, thanks to your achievement;
- you'd use the know-how you've gained in your new role;
- your accomplishment could help your potential employers grow.
Remember that recruiters don't need a retelling of your whole resume, but want to find out what makes you, you.
Thinking about the closing paragraph of your hr assistant cover letter
Before your signature, you have extra space to close off your hr assistant cover letter.
Use it to either make a promise or look to the future.
Remind recruiters how invaluable of a candidate you are by showing what you plan to achieve in the role.
Also, note your availability for a potential next meeting (in person or over the telephone).
By showing recruiters that you're thinking about the future, you'd come off as both interested in the opportunity and responsible.
Lacking experience: here's how to write your hr assistant cover letter
As a candidate with no experience, it's important to be honest from the get-go of your application.
Use your hr assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.
Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.
Key takeaways
Turning your hr assistant cover letter into a success is all about staying authentic to yourself and relevant to the job:
- Be creative with your hr assistant cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
- Use single spacing and have a one-inch margin wrapping all around the content of your hr assistant cover letter;
- Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
- The finishing paragraph of your hr assistant cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
- Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.
