Professional Reservations Manager Cover Letter Examples for 2024

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In your reservations manager cover letter, demonstrate your mastery in balancing customer satisfaction with optimal occupancy rates. Highlight your proficiency in using reservation software to streamline booking processes efficiently. Showcase your exceptional communication skills and attention to detail, both of which are crucial in a reservations manager role. Your cover letter should reflect your ability to negotiate and manage a diverse set of client demands while maintaining the high standards of the establishment.

Embarking on your job hunt, you've realized that snagging your dream role as a reservations manager hinges on more than a stellar resume—you need a compelling cover letter, too. This crucial document should tell a captivating story of professional pride without echoing your resume verbatim. In navigating the fine line between formality and clichés, remember to keep it concise; a single page is your canvas to shine. Let’s dive into crafting that impressive cover letter that opens doors.

Discover our guide on writing your reservations manager cover letter with tips and tricks on how to:

  • Introduce your profile to catch recruiters' attention;
  • Use professional templates and examples to make sure your reservations manager cover letter follows the best industry standards;
  • Settle on your most story-worthy achievement to shine a light on what makes your application unique;
  • Write a reservations manager cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the reservations manager cover letter it would write for you.

Reservations Manager cover letter example

Andrew Green

Charlotte, North Carolina


Dear Hiring Manager,

Having honed high-impact strategies that substantially elevate customer experience and operational efficiency at leading dining establishments, I've closely followed your restaurant’s journey towards excellence. It is the innovative spirit and commitment to exceptional service at your venue that aligns well with my professional philosophy.

During my tenure with The Epicurean Bistro, I led a revitalization of our menu offerings, marrying customer feedback with seasonal ingredients. This initiative resulted in a notable 20% uptick in average check size, illustrating my ability to intertwine culinary creativity with savvy financial insights. Simultaneously, through vendor negotiations, we managed to source premium ingredients at a reduced cost by 15%, proving that quality and cost-effectiveness can coexist harmoniously.

Should you consider my application, I am looking forward to discussing how my approach to F&B management can contribute to the continued success and growth of your team. I am eager to bring my expertise to the table and collaborate to reach new milestones in guest satisfaction and revenue growth.


Andrew Green

F&B Manager
What makes this cover letter good:

  • Demonstrating the direct impact of efforts with measurable results, such as the 20% increase in average check size from menu revitalization, can effectively show capability in boosting revenue and managing costs.
  • Highlighting specific strategies that align with the prospective employer’s values, like innovative menu offerings and high-quality service, helps establish common ground and a shared vision with the hiring manager.
  • Showing a balanced understanding of quality and cost by mentioning negotiation skills that led to a 15% reduction in ingredient costs without compromising quality can be particularly appealing in the F&B industry, which always strives for cost efficiency and high standards.

Designing your reservations manager cover letter: what is the best format

Let's start with the basics, your reservations manager cover letter should include your:

  • Header
  • Greeting
  • Introduction
  • Body paragraph
  • Closing statement
  • Signature (that's not a must)

Next, we'll move to the spacing of your reservations manager cover letter, and yes, it should be single-spaced (automatically formatted for you in our cover letter templates).

Don't go for a old-school font (e.g. Arial or Times New Roman), but instead, pick an ATS-favorite like Chivo, Volkhov, or Raleway, to stand out.

Our cover letter builder is also set up for you with the standard one-inch margin, all around the text.

Finally, ensure your reservations manager resume and cover letter are in the same font and are submitted in PDF (to keep the formatting in place).

P.S. The Applicant Tracker System (or ATS) won't be assessing your [job] cover letter, it's solely for the recruiters' eyes.

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The top sections on a reservations manager cover letter

  • Header: Include your contact information, date, and the employer's contact information, ensuring a professional layout which sets a positive first impression for the role of a reservations manager which often requires attention to detail and organizational skills.
  • Greeting: Address the hiring manager by name if possible, showing that you've done your research and personalized your application, a key aspect of providing personalized customer service as a reservations manager.
  • Introduction: Briefly introduce yourself and state your interest in the reservations manager position, highlighting any direct experience or passion for the hospitality industry, which is crucial for a role that acts as the frontline of customer engagement.
  • Body: In one or two paragraphs, detail your relevant experience, achievements, and skills, such as revenue management and customer service expertise, that demonstrate your capability to manage reservations effectively and lead a team.
  • Closing: End with a strong conclusion reiterating your interest in the position, and a call to action, such as expressing your eagerness to discuss how your skills align with the hotel's goals in an interview, showing your proactive and customer-focused approach expected of a reservations manager.
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Key qualities recruiters search for in a candidate’s cover letter

  • Strong organizational skills: To manage bookings effectively and optimize room occupancy rates.
  • Excellent customer service abilities: To handle guest inquiries, special requests, and complaints professionally.
  • Proficiency in reservation software: To seamlessly navigate and utilize Property Management Systems and booking platforms.
  • Attention to detail: To ensure all reservation records are accurate, which prevents overbooking and scheduling conflicts.
  • Strong communication and interpersonal skills: To coordinate with other hotel departments and maintain clear communication with guests.
  • Problem-solving aptitude: To address and resolve issues that may arise with reservations or guest dissatisfaction swiftly and efficiently.

Personalizing your reservations manager cover letter salutation

Always aim to address the recruiter from the get-go of your reservations manager cover letter.


  • the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
  • the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
  • the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.
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List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Recruitment Team,
  • Dear [Full Name of the Hiring Manager],
  • Dear Mr./Ms./Dr. [Last Name],
  • Dear Members of the Hiring Committee,
  • Dear [Job Title],

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your reservations manager cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your reservations manager cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your reservations manager cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your reservations manager cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

Intro Paragraph
With a proven track record in optimizing guest experiences and a deep appreciation for the commitment to heritage and innovative hospitality that defines [Company Name], I am poised to contribute to your team as the next Reservations Manager.

How to select your best achievement for the middle, or the reservations manager cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your reservations manager resume.

What else can you include in your reservations manager cover letter body?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your reservations manager cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Body Paragraph
In my previous role as Assistant Reservations Manager at Seaside Resort, I implemented a dynamic pricing model that increased revenue by 25% within the first quarter. My analytical approach to trend monitoring allowed us not only to optimize occupancy rates by 15% but also to enhance guest satisfaction through tailored booking experiences, significantly elevating our online review scores by 2 points on major platforms.

Closing remarks to end your reservations manager cover letter

Of course, you'll have to show gratitude to the recruiters, who have assessed your profile at the end of your reservations manager cover letter .

A "Thank you for the consideration" would work wonders, instead of the standard "Sincerely yours".

Do you want to make an even better impression?

Close off your reservations manager cover letter by promising how you see yourself excelling in the role and the positive impact you'd bring about.

A sentence that encourages some further action on the recruiter's end could also be a good way to close off the communication (e.g. provide your availability for an interview).

Closing Paragraph
Eager to discuss my qualifications in an interview, I am available at your earliest convenience and look forward to joining your esteemed team.

Keep this in mind when writing your zero experience reservations manager cover letter

Even though you may not have any professional experience, your reservations manager cover letter should focus on your value.

As a candidate for the particular role, what sort of skills do you bring about? Perhaps you're an apt leader and communicator, or have the ability to analyze situations from different perspectives.

Select one key achievement from your life, outside work, and narrate a story that sells your abilities in the best light.

If you really can't think of any relevant success, you could also paint the picture of how you see your professional future developing in the next five years, as part of the company.

Key takeaways

Writing your reservations manager cover letter doesn't need to turn into an endless quest, but instead:

  • Create an individual reservations manager cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
  • Stick with the same font you've used in your resume (e.g. Raleway) and ensure your reservations manager cover letter is single-spaced and has a one-inch margin all around;
  • Introduce your enthusiasm for the role or the company at the beginning of your reservations manager cover letter to make a good first impression;
  • Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
  • End your reservations manager cover letter like any good story - with a promise for greatness or follow-up for an interview.
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Volen Vulkov
Volen Vulkov is a resume expert and the co-founder of Enhancv. He applies his deep knowledge and experience to write about a career change, development, and how to stand out in the job application process.
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