One of the CV challenges you might encounter as a facilities manager is effectively highlighting your diverse skill set in a succinct and relevant way. Our guide offers tailored advice on structuring your CV to showcase your strengths, ensuring you stand out to potential employers.
Structure, write, and edit your facilities manager CV to land the role of your dreams with our exclusive guide on how to:
- Create an attention-grabbing header that integrates keywords and includes all vital information;
- Add strong action verbs and skills in your experience section, and get inspired by real-world professionals;
- List your education and relevant certification to fill in the gaps in your career history;
- Integrate both hard and soft skills all through your CV.
Discover more industry-specific guides to help you apply for any role in the links below:
CV examples for facilities manager
Explore additional facilities manager cv samples and guides and see what works for your level of experience or role.
By Role
Facilities Operations Manager
- Clear and Structured Presentation - The CV is structured to provide clarity and conciseness, starting with a well-summarized career overview followed by detailed sections on work experience, education, and skills, which together paint a comprehensive picture of the candidate's expertise in facilities management.
- Strong Career Progression - Louis Wood's career trajectory showcases steady growth, transitioning from an Operations Supervisor to a Facilities Operations Manager. This upward movement evidences the candidate's increasing responsibilities and leadership skills within the facilities management industry.
- Emphasis on Sustainability and Risk Management - The CV reflects a unique focus on energy efficiency, safety compliance, and sustainable practices, highlighting Louis's mastery in implementing environmentally friendly initiatives, reducing incident rates, and managing risks within complex facilities environments.
Facilities Project Manager
- Strategic Advancement in Professional Role - Emily Cox's career exhibits a clear trajectory from a Facilities Coordinator to a Facilities Project Manager, showcasing her growth and increased responsibilities. Each role adds a layer of complexity and challenge, demonstrating her ability to adapt and excel in varied environments within the facilities management sector.
- Proven Stakeholder Engagement Capabilities - The CV highlights Emily's exceptional focus on stakeholder management, a crucial element in her field. Her ability to improve stakeholder satisfaction by 40% and forge effective supplier relationships underscores her proficiency in fostering strong professional networks and ensuring successful project outcomes.
- Emphasis on Cost-Efficiency and Risk Mitigation - Unique industry-specific elements are showcased through her implementation of cost-saving and risk management strategies. Emily's achievements, such as reducing project risks by 30% and operational costs by £100k annually, illustrate her expertise in applying technical project management methodologies to drive financial and operational improvements.
Facilities Maintenance Manager
- Impressive growth through varied roles - The CV charts a progressive career path, illustrating the candidate's professional growth through increasingly responsible positions in the tech sector. Moving from a junior developer to a senior project manager, the transitions reflect a strategic ascent within the industry, honing technical and leadership skills instrumental for high-level projects.
- Technical depth in AI applications - A unique standout feature is the candidate’s specialization in artificial intelligence and machine learning, showcasing expertise in cutting-edge technologies like TensorFlow and PyTorch. This deep technical knowledge, complemented by successful implementations in data-driven projects, positions them as a valuable asset in innovation-driven roles.
- Strong adaptability and versatility - Highlighted through experiences in varying industries such as e-commerce, healthcare, and finance, the CV underscores the candidate's ability to apply their skills in diverse contexts. This adaptability is demonstrated by tailoring project management approaches to meet sector-specific challenges, enhancing efficiency and productivity across different domains.
Regional Facilities Manager
- Demonstrates progressive career advancement - Ruby's CV clearly outlines her career growth from an Assistant Facilities Manager to a Regional Facilities Manager. This trajectory highlights her ability to take on increasing responsibilities and succeed in more demanding roles within the same industry, showcasing her commitment and proficiency in facilities management.
- Strategic financial and operational management - The CV highlights Ruby's significant financial management capabilities, such as overseeing a £3 million budget and implementing cost-saving strategies that resulted in a 20% reduction in operational expenditure. Her achievements in improving efficiency and reducing costs underline her strategic approach to financial and operational management.
- Industry-specific technical expertise - Ruby's proficiency with CAFM software and her advanced course completion from the British Institute of Facilities Management demonstrate her grasp of essential industry-specific tools and methodologies. These elements emphasize her capacity to leverage technology for operational excellence in facilities management.
Facilities Procurement Manager
- Clear and Structured Content - Sophia Brooks' CV presents information in a clear and structured manner, making it easy to navigate. Each section is well-organized, with pertinent details concisely delivered, ensuring that the reader can quickly grasp key aspects of her experience, skills, and accomplishments.
- Progressive Career Trajectory - The CV reflects Sophia's substantial career growth, detailing her progression from a Procurement Specialist to a Senior Procurement Manager at notable aerospace companies. This trajectory showcases her ability to take on increased responsibilities and lead initiatives that have significant business impact.
- Extensive Use of Industry-Specific Tools and Methodologies - Her experience demonstrates proficiency in industry-specific tools like ERP systems and SAP S/4, coupled with the application of innovative sourcing strategies. Such technical depth is crucial in the aerospace procurement field, underscoring her capability to drive procurement excellence with advanced technologies.
Facilities Safety Manager
- Clear Structure and Conciseness - Elsie Murray's CV is remarkably well-organized, featuring distinct sections that make it easy to navigate through her career history, education, skills, and achievements. Each section is succinct yet informative, ensuring that the essential information is communicated effectively without overwhelming the reader with excessive details.
- Career Growth and Sector Versatility - Elsie's career progression demonstrates a clear trajectory of growth and increased responsibility, moving from a Security Operations Specialist to a Facilities and Safety Manager at G4S, a globally recognized firm. This highlights her ability to adapt and thrive in different roles within the security and safety sector, showcasing an upward climb in her professional journey.
- Industry-Specific Tools and Methodologies - Her CV showcases a strong command of industry-specific tools and strategies, like cloud-based maintenance tools, surveillance systems, and emergency response training. These elements portray not only her technical proficiency but also her capability to implement contemporary and effective safety and facilities management practices, emphasizing her innovative approach to the field.
Facilities Compliance Manager
- Comprehensive Career Progression - The CV presents a coherent and impressive career trajectory, demonstrating Ava Phillips' consistent rise from Facilities Coordinator to Facilities and Compliance Manager. Her growth is evident in the increasing scope of responsibilities and achievements, signaling her capability to handle larger projects and lead teams efficiently.
- Emphasis on Cost Efficiency and Impact - Ava's career achievements are not just presented through quantitative measures but underscore her strategic impact on the organizations she’s worked for. Initiatives like reducing operational costs by 20% and a £150,000 annual saving highlight her expertise in cost efficiency and resource management, which directly contribute to business sustainability and growth.
- Diverse Skill Set and Continuous Professional Development - The CV details an impressive array of skills ranging from Strategic Planning and Compliance to Data Analysis and Team Leadership. Furthermore, Ava’s commitment to professional development is evident through her certifications in facilities management and occupational safety, which bolster her credentials and demonstrate her adaptability to industry demands.
Facilities Energy Manager
- Career Progression and Growth - Alice Barnes's CV illustrates a robust career trajectory in facilities management, showcasing her growth from a Facilities Coordinator at BAE Systems to a leadership role as a Senior Facilities Manager at GKN Aerospace. Each position reflects a strategic shift toward sustainability and efficiency, underscoring her continuous professional development and ability to take on more complex challenges.
- Achievements with Significant Business Impact - The CV highlights Alice's substantial achievements, such as leading initiatives that resulted in a 20% energy cost reduction. These accomplishments are not merely numeric; they represent meaningful contributions to the companies she worked for, showcasing her ability to drive cost-saving and enhance operational efficiency.
- Industry-Specific Expertise and Certifications - Alice's CV stands out with industry-specific qualifications like the Certified Facility Manager and NEBOSH National General Certificate. These certifications complement her extensive knowledge in facilities management, HSE, and energy efficiency, proving her dedication to staying updated with essential safety and sustainability standards.
Environmental Facilities Manager
- Clear and Concise Content Presentation - Matilda's CV is structured with clarity, using sections that are methodically organized to guide the reader through her professional journey. Key achievements are succinctly bullet-pointed, emphasizing noteworthy accomplishments and ensuring ease of reading.
- Career Trajectory Showcasing Growth - The CV outlines a clear career progression from an Assistant Facilities Manager to a Senior Facilities Manager, demonstrating Matilda's upward mobility in the facilities management sector. Her roles at MITIE, Interserve, and British Land highlight her steady climb and increasing responsibilities in managing facilities.
- Emphasis on Energy Efficiency and Sustainability - The CV includes unique elements specific to the industry, such as the implementation of energy-efficient practices and strategic resource allocation. This showcases her dedication to sustainability and her proactive approach in reducing operational costs and promoting environmental goals.
Structuring your facilities manager CV layout: four factors to keep in mind
There are plenty of best practices out there for your CV layout and design. At the end of the day, a clear format and concise CV message should be your top priority. Use your CV design to enhance separate sections, bringing them to the forefront of recruiters' attention. At the same time, you can write content that:
- Follows the reverse chronological order in the experience section by first listing your most recent jobs;
- Incorporates your contact information in the header, but do skip out on the CV photo for roles in the UK;
- Is spotlighted in the most important sections of your CV, e.g. the summary or objective, experience, education, etc. to show just how you meet the job requirements;
- Is no longer than two-pages. Often, the one-page format can be optimal for your facilities manager CV.
Before submitting your CV, you may wonder whether to export it in Doc or PDF. With the PDF format, your information and layout stay intact. This is quite useful when your CV is assessed by the Applicant Tracker System (or the ATS) . The ATS is a software that scans your profile for all relevant information and can easily understand latest study on the ATS , which looks at your CV columns, design, and so much more.
PRO TIP
Use font size and style strategically to create a visual hierarchy, drawing the reader's eye to the most important information first (like your name and most recent job title).
The top sections on a facilities manager CV
- Professional Summary showcases leadership in facility management.
- Key Skills highlight expertise in maintenance and operations.
- Work Experience details project management accomplishments.
- Education and Qualifications affirm professional knowledge base.
- Certifications demonstrate specialised facility management expertise.
What recruiters value on your CV:
- Highlight your experience with building management systems and preventive maintenance plans, as these are key aspects of ensuring the smooth operation and longevity of facilities.
- Detail any projects you have managed that involved renovations, refurbishments, or expansions, as these showcase your ability to oversee complex facilities upgrades and improve efficiency.
- Emphasise your health and safety credentials, including any certifications such as NEBOSH or IOSH, since ensuring compliance with legislation is a critical responsibility of a facilities manager.
- Include examples of how you've reduced costs or improved service delivery through vendor management and contract negotiation, reflecting your financial acumen and strategic planning skills.
- Present your experience in leading and training facilities teams to highlight your management skills, as well as your ability to foster a productive and safe working environment.
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How to present your contact details and job keywords in your facilities manager CV header
Located at the top of your facilities manager CV, the header presents recruiters with your key personal information, headline, and professional photo. When creating your CV header, include your:
- Contact details - avoid listing your work email or telephone number and, also, email addresses that sound unprofessional (e.g. koolKittyCat$3@gmail.com is definitely a big no);
- Headline - it should be relevant, concise, and specific to the role you're applying for, integrating keywords and action verbs;
- Photo - instead of including a photograph from your family reunion, select one that shows you in a more professional light. It's also good to note that in some countries (e.g. the UK and US), it's best to avoid photos on your CV as they may serve as bias.
What do other industry professionals include in their CV header? Make sure to check out the next bit of your guide to see real-life examples:
Examples of good CV headlines for facilities manager:
- Facilities Manager | Health & Safety Certified | 5+ Years in Commercial Building Management | Energy Efficiency Expert
- Senior Facilities Coordinator | BIFM Level 4 Qualified | 10+ Years Leading FM Teams | Procurement Specialist
- Head of Facilities | Chartered FM Professional | 15+ Years in Strategic Planning | Compliance & Sustainability Advocate
- Facilities Officer | NEBOSH National Certificate | 3 Years in Educational Sector | Space Optimisation Enthusiast
- Facilities Maintenance Manager | City & Guilds Accredited | 7+ Years in Retail Operations | Project Management Pro
- Director of Facilities | IWFM Member | 20+ Years Expertise | Asset Management & Capital Projects Leader
Catching recruiters' attention with your facilities manager CV summary or objective
Located closer to the top of your CV, both the summary and objective are no more than five sentences long and serve as an introduction to your experience. What is more, you could use either to entice recruiters to read on. Select the:
- Summary, if you happen to have plenty of relevant experience. Feature your most impressive accomplishments and up to three skills that are relevant to the job you're applying for;
- Objective, if you're just starting your career off. Provide your career goals and answer how you see the role you are applying for will match your professional growth.
Judging which one you need to add to your facilities manager CV may at times seem difficult. That’s why you need to check out how professionals, with similar to your experience, have written their summary or objective, in the examples below:
CV summaries for a facilities manager job:
- With a robust 12-year background in facilities management for high-profile tech companies, adept at ensuring optimal operational functionality and leading large teams to surpass efficiency targets. Proficient in the integration of smart-building technologies and sustainability practices. Spearheaded the renovation and energy-efficiency retrofit of a 50,000 sq ft office, achieving a 30% reduction in energy costs.
- Expert facilities manager with over 15 years of experience in overseeing complex healthcare systems, known for delivering top-tier patient environments and exemplary regulatory compliance across multiple sites. Instrumental in a £10M refurbishment project, enhancing both the staff working conditions and patient care standards. Advanced proficiency in risk management and emergency preparedness protocols.
- Seasoned finance professional transitioning to facilities management, bringing a data-driven approach to reducing operational costs and enhancing efficiency. With a Master's in Business Administration and proven track record in project management, seeks to employ financial acuity and strategic planning skills in optimizing physical resources and workplace design.
- Former hospitality executive eager to leverage a 10-year career in managing large-scale resorts to excel in facilities management. Excels in vendor negotiations, cross-departmental coordination, and crafting exceptional guest experiences. Aiming to apply a meticulous dedication to detail and operational leadership in ensuring seamless facilities operations and employee satisfaction.
- Eager to embark on a career in facilities management with a focus on sustainable practices and innovation in workplace design. Possessing a BSc in Environmental Science and volunteer experience in non-profit organizations' event coordination. Aim to cultivate a secure, engaging, and environmentally conscious workspace through proactive maintenance and team collaboration.
- Aspiring facilities manager with a passion for creating inclusive and efficient work environments, holding a degree in Interior Design and internships at leading architectural firms. Dedicated to mastering the intricacies of asset management and space optimization to forge a successful career in overseeing contemporary, dynamic office spaces.
How to meet job requirements with your facilities manager CV experience
We've now reached the essence of your actual CV - your experience section. This is the space where you can list your career roles and on-the-job successes. Many candidates tend to underestimate just how much time and effort they should put into writing this CV section. Your experience shouldn't be a random list of your responsibilities, but instead:
- Match the job description with your skills, values, and accomplishments;
- Start each bullet with a strong action verb, followed up with one key skill and your outcome of applying this skill;
- Spotlight parts of your career history that are relevant to the job you're applying for.
Before we move on, make sure to check out some professional CV experience sections.
Best practices for your CV's work experience section
- Led the planning and execution of facility maintenance programmes, ensuring all preventive and reactive maintenance tasks were completed to the highest standards, reducing system downtimes by 30%.
- Managed the annual facilities budget with a keen focus on cost-saving measures, achieving a 20% reduction in operational costs through strategic vendor negotiations and energy-saving initiatives.
- Developed and implemented comprehensive health and safety protocols in compliance with OHSAS 18001, achieving a 40% reduction in workplace accidents and near-misses over two years.
- Coordinated with multiple departments to ensure seamless facility operations during major events and peak business periods, resulting in a 15% increase in staff and customer satisfaction.
- Conducted regular facility audits, identifying areas for improvement and updating the facilities management plan to incorporate new technologies and environmentally sustainable practices.
- Supervised a team of maintenance, security, and janitorial staff, providing training and development opportunities that resulted in a 10% increase in team performance and morale.
- Managed the space planning and office relocation projects, completing all moves with minimal disruption to business operations and a 95% employee approval rate for the new space configurations.
- Implemented a state-of-the-art building management system (BMS), integrating HVAC, lighting, and security systems to improve efficiency and reduce manual monitoring by 50%.
- Negotiated and managed service contracts with third-party providers for landscaping, pest control, and waste management services, maintaining high service levels while reducing contract costs by 15%.
Work Experience
Senior Facilities Manager
GlobalTech, Inc.
03/2018-Ongoing
- Managed a complex facilities refurbishment project, overseeing a budget of $1.2M, which improved office space utilization by 20% and energy efficiency by 15%.
- Implemented a new CMMS (Computerized Maintenance Management System), leading to a 30% reduction in average repair time and a 25% decrease in maintenance costs.
- Spearheaded a sustainability initiative that cut water usage by 25%, aligning with corporate environmental goals and earning the company an industry eco-certification.
Work Experience
Facilities Operations Manager
Office Dynamics Ltd.
06/2015-12/2017
- Coordinated with multiple vendors to ensure efficient operations, which reduced expenses by 10% through strategic contract negotiations.
- Oversaw the daily operations of 300,000 square feet of office space, maintaining a 98% operational efficiency rate.
- Implemented an employee feedback system to improve workspace design, resulting in a 15% increase in employee satisfaction related to office environment.
Work Experience
Facilities Project Manager
Build-It-Right Corporation
10/2012-05/2015
- Introduced an energy management system that reduced annual energy costs by over $50,000 and decreased carbon footprint by 10%.
- Led a team in the renovation of company headquarters which served approximately 250 employees, completed on-time and under budget by 5%.
- Managed emergency response plans and training for staff, significantly improving response times and safety levels during drills and actual emergencies.
Work Experience
Lead Facilities Supervisor
MarketFront Real Estate Group
01/2010-09/2012
- Supervised a facilities team of 20 members, fostering teamwork and collaboration that resulted in a 30% increase in productivity.
- Developed and administered an annual budget of $800,000, coming in under budget by 10% for two consecutive years.
- Orchestrated an office relocation project for 150 employees, ensuring a seamless transition with zero downtime for operations.
Work Experience
Facilities Coordinator
Regional Hospital Center
04/2009-12/2009
- Improved facility cleanliness and maintenance standards, enhancing public perception and contributing to a 40% increase in visitor satisfaction.
- Conducted a comprehensive safety audit, identifying necessary improvements and contributing to a 20% reduction in workplace accidents.
- Collaborated with security personnel to update and implement new security protocols, contributing to a safer working environment.
Work Experience
Facilities Manager
EcoSolutions Enterprises
11/2011-08/2014
- Managed the installation of a new HVAC system in a 50,000 sq ft facility, reducing energy consumption by 18% and saving the company $30,000 annually.
- Implemented a recycling program that successfully diverted 60% of the company's waste from landfills within the first year.
- Negotiated with service providers to upgrade to eco-friendly cleaning solutions, contributing to the company's commitment to sustainability.
Work Experience
Director of Facilities
SecureTech Solutions
07/2013-02/2017
- Directed asset management for a portfolio of properties, leading to a 10% increase in asset lifespan through proactive maintenance scheduling.
- Coordinated cross-functional team efforts to address complex building issues, resulting in a 95% issue resolution within 48 hours.
- Initiated and managed the upgrade of security systems across the company's main campus, enhancing employee safety.
Work Experience
Head of Facility Management
VentureSpaces Property Management
05/2016-06/2018
- Launched a facility-wide risk assessment program, identifying key areas for improvement and reducing potential hazards by 30%.
- Designed and executed a cost-saving plan by insourcing landscaping services, saving the company an estimated $25,000 annually.
- Revitalized facility appearance and functionality by overseeing a $500,000 upgrade project, resulting in improved work conditions and employee morale.
Work Experience
Facility Maintenance Manager
Prodigy Retail Group
09/2012-03/2015
- Reduced building operating costs by 20% through strategic renegotiation of service contracts and implementation of cost-effective building maintenance practices.
- Developed a comprehensive disaster recovery plan, mitigating potential risks and ensuring business continuity.
- Achieved a 100% compliance rate with all local, state, and federal regulations by establishing thorough compliance monitoring procedures.
Work Experience
Facilities Engineering Manager
Innovative Tech Solutions
08/2016-11/2019
- Spearheaded the design and layout of new company facilities, optimizing space for 400+ employees and supporting company growth.
- Reduced downtime of essential equipment by 40% through the development of a predictive maintenance program, increasing operational productivity.
- Liaised with contractors for the timely and on-budget completion of a multi-level parking structure, essential for accommodating the growing workforce.
Writing your CV without professional experience for your first job or when switching industries
There comes a day, when applying for a job, you happen to have no relevant experience, whatsoever. Yet, you're keen on putting your name in the hat. What should you do? Candidates who part-time experience , internships, and volunteer work.
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PRO TIP
If you have experience in diverse fields, highlight how this has broadened your perspective and skill set, making you a more versatile candidate.
Hard skills and soft skills to showcase your unique skill set on your facilities manager CV
Did you know that your CV will mostly likely be assessed by recruiters based on skill alignment? And that means that the way you feature your key skills across different CV sections will play a crucial role in landing you that first interview. We recommend you add your:
- technical capabilities or hard skills in your CV experience, certificates, projects, etc. Use your past accomplishments to prove your technical capabilities. List up to a dozen different software or hardware in your dedicated skills section to match the job keywords;
- personal and communication skills or soft skills in your CV strengths, achievements, summary/ objective, etc. Soft skills are a bit more difficult to prove. How do you define your aptitude in active listening? So, instead of just listing the skill name, include a tangible metric to show your success.
On a final note, when you're in a hurry to create your profile, you may misspell a particular technology or soft skill. That's why we suggest you copy and paste the particular skill name (or keyword), directly from the job advert. This would also help you to pass any initial Applicant Tracker System (ATS) tests.
Top skills for your facilities manager CV:
HARD SKILLS
Facilities Management
Project Management
Building Maintenance
Health and Safety Compliance
Budgeting and Cost Control
Procurement and Contract Management
Energy Management
Space Planning
Asset Management
Computer-Aided Facility Management (CAFM) Systems
SOFT SKILLS
Leadership
Communication
Problem-Solving
Time Management
Strategic Planning
Adaptability
Decision Making
Teamwork
Negotiation
Customer Service Orientation
PRO TIP
Use mini case studies or success stories in your CV to demonstrate how your skills have positively impacted previous roles or projects.
Education and more professional qualifications to include in your facilities manager CV
If you want to showcase to recruiters that you're further qualified for the role, ensure you've included your relevant university diplomas. Within your education section:
- Describe your degree with your university name(-s) and start-graduation dates;
- List any awards you've received, if you deem they would be impressive or are relevant to the industry;
- Include your projects and publications, if you need to further showcase how you've used your technical know-how;
- Avoid listing your A-level marks, as your potential employers care to learn more about your university background.
Apart from your higher education, ensure that you've curated your relevant certificates or courses by listing the:
- name of the certificate or course;
- name of the institution within which you received your training;
- the date(-s) when you obtained your accreditation.
In the next section, discover some of the most relevant certificates for your facilities manager CV:
PRO TIP
Use mini case studies or success stories in your CV to demonstrate how your skills have positively impacted previous roles or projects.
Recommended reads:
Key takeaways
Your successful job application depends on how you well you have aligned your facilities manager CV to the job description and portrayed your best skills and traits. Make sure to:
- Select your CV format, so that it ensures your experience is easy to read and understand;
- Include your professional contact details and a link to your portfolio, so that recruiters can easily get in touch with you and preview your work;
- Write a CV summary if you happen to have more relevant professional experience. Meanwhile, use the objective to showcase your career dreams and ambitions;
- In your CV experience section bullets, back up your individual skills and responsibilities with tangible achievements;
- Have a healthy balance between hard and soft skills to answer the job requirements and hint at your unique professional value.
