The Ultimate 2019 Guide for Office and Administration Resume Examples [Expert samples from over 100,000 users]

Top 6 ideas to create the office and administration resume:

Working in an office or admin role, much of your impact is behind the scenes. So how do you show it off and make a strong first impression with your resume?
  • Make sure it’s the right length
  • Be sure your resume mentions the skills the job posting is looking for whenever possible
  • Match the tone of the company by checking their website
  • Always write with the recruiter, HR professional, or whoever will read it in mind; they are your audience and should always be on your mind
  • Be sure to include specific metrics wherever possible
  • Try as much as possible to show and not tell about who you are and what you can do (examples speak louder than claims)
Taken together, these 6 elements are at the core of what makes a successful office and administrative resume. By balancing what makes you the person you are with what makes you a professional, you can leave a strong impression of who you are in the office. Next to another resume which only focuses on listing the responsibilities of precious roles, your resume is sure to stand out.

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Best Office and Administration resume examples by users who got hired

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How to write an office and administration resume

Begin with the job description

Your resume does not exist in a vacuum. It’s a response to a job description. If the things your resume emphasizes don’t match the job description, you’re not likely to get called in for an interview. What every good office and administration resume should aim for is a resume which seems like the perfect answer to the job description. Doing that begins with carefully reading the job description and noting the skills and attributes it asks for, the tone, and anything else that stands out.

Make it a One-Pager (with exceptions)

One of the most common questions people have about office and admin resumes is how long they should be. In most cases, one page will do. But what’s more important than that rule of thumb is the principle behind it. Everything on your resume should make it stronger in the eyes of the person who will read it. So evaluate every word carefully and if it doesn’t make you resume better, it’s making your resume worse. If that takes you to two pages, then those are likely two excellent pages.

Be concrete whenever possible

Would you rather hire someone who “hired a new team” or someone who “hired a team of 4 software developers in 2 months”. For most people, the latter has a greater impact. That’s because being specific and concrete makes accomplishments feel more real. Anyone can be clever and emphasize their accomplishments, but hard numbers build confidence that you really delivered what you say you did.

Administration resume achievement example

Show, don’t tell

Tied into being concrete is showing instead of telling. Whenever possible, always demonstrate the characteristics you’d like to come across in your resume. For example, instead of saying that you’re calm in a crisis, share a story about a time you demonstrated that quality. Relying on overused buzzwords simply isn’t going to get you the job. Much like being specific with numbers, being specific with examples makes your resume far more memorable and impactful.

Operations manager experience example

Focus on what makes you unique

Ideally, doing all of the things mentioned above will really make your resume stand out. But you can always do more, so consider other creative ways to show what makes you unique. One way is to mention what you’re most proud of. Doing so shows confidence and can be an excellent place to emphasize non-traditional experience. So if you have experience outside of the office that you think makes you a great hire, be sure to mention that!

Office and administration most proud of section example

What 9 sections recruiters and hiring managers are looking for in an office and administration resume

Before you panic, it’s not necessary to have all 10 of these sections on your office and administration resume. However, we have found that these are the sections which tend to have the greatest impact on HRs and hiring managers.
1. Bio
2. Strengths
3. Experience
4. Interests
5. Languages
6. Most Proud Of
7. Philosophy
8. Social
9. Education

1. Your Bio

This is where you can define the rest of your resume in the eyes of the person reading it. A quick sentence or two describing who you are and what you aim to achieve with your resume goes a long way. A good bio or summary section sets the stage for the rest of the resume and makes it more effective as a whole. These two examples show two different ways you can go about creating a bio.

Resume bio section examples

2. Your Strengths

If the job description for the role you want mentions certain traits they’re looking for, this is an excellent place to really show you have them. Just be sure to be more specific when possible. Either including concrete numbers or a story to back up why something is a strength for you will make this section far more effective.

Resume strengths section

3. Your Experience

This is the core of your resume, and a place where it can be especially tricky to get things right. What you need to avoid is what most office and administration resumes do: list too many jobs with too little information about each. To stand out, be sure to add more detail for each job. Include concrete numbers, give examples of times you had an impact, and really show what you can do.

Office and administration experience section example

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4. What makes you stand out

If it matches what the company is looking for in the job description, including a section that shows you in a different light can make a big difference. One example is our “My Time” section. This circular graph can show how you spend your time, where your career has focused, what you’ve studied, anything really.

Office resume my time section

5. Your Languages

Most offices really appreciate having access to people who can speak multiple languages. Besides being convenient in today’s increasingly global business world, being a polyglot increases your cognitive abilities and the likelihood you’ll get hired. So, if you know a few languages, be sure to mention that!

Office resume language section

6. What you’re most proud of

Ask someone what they’re most proud of and they’ll tell you who they really are. That’s why this section is a real window into who you are as a person and not just a job candidate. But remember, this can be much more than bragging about an accomplishment. Here, you can share how you overcame a hardship or learned a lesson. You can even throw in a bit of humor if you think it’s appropriate.

Office and administrative resume most proud of

7. Your philosophy

Do you have a core principle that guides how you do your work? This is the place to share it. After all, it can be difficult to explain an overarching philosophy like this in other resume sections. It makes the most sense to make it clear. Including your philosophy also really comes out and tells a recruiter what you believe in.

Resume philosophy

8. Your contact information

This is basic information but also a very easy place to make a costly mistake. Be sure to consider how you share your contact details. For example, include multiple ways to be contacted so it’s easier for recruiters and be sure to only use a professional-sounding email address.

9. Your education

If it’s relevant (again only include sections that make your resume better), an education section can do far more than just show where and what you studied. If possible, try to treat this like your experience section and include information on what you did and how you had an impact. This could be information about courses, projects, clubs, etc.

Resume education example

How to get a referral on LinkedIn for the Office and administration role you want

As a job applicant, the most powerful tool you have to get hired is a referral. Referred employees are hired 60% of the time compared to everyone else who make it to an interview just 2% of the time. This clearly shows why it makes sense to invest in your personal network. The question is, what is the most effective way to do this?
So before you start applying, be sure to check your 1st and 2nd degree contacts in both LinkedIn and in any other relevant groups you may belong to. If you don’t have strong connections in the industry you’re looking to establish yourself in, start making them now!

Check out our guide on getting referrals for any job you’re applying for.

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